英语应用文写作 Practical letter课件.ppt

PracticalWriting FormalLetters FormalLetters Objectives ToidentifytypesofEnglishletters TodefinepartsofEnglishletters TounderstandformsofEnglishletters TomasterhowtowritegoodEnglishletters TounderstandstepsofEnglishletterswriting TypesofEnglishLetters Englishlettersmaybeclassifiedintothreetypesaccordingtofunctionsanduses Personalcorrespondence LetterBusinesscorrespondence LetterSocialcorrespondence Letter PartsofEnglishletters Theheading totelltheaddressofthewriterandthedate Insideaddress telltowhomtheletterisaddressed Thesalutation complimentarygreeting Thebody themessageyouaresendingwithasmanyparagraphsastherearetopicsconcerningthemessage PartsofEnglishletters Thecomplimentaryclose tosaybye Thesignature hand writtenandthetypedone Theenclosure toindicatestheenvelopecontainsadditionalmaterial Thepostscript torefertoyourafterthoughts FormsofEnglishLetters TheblockedformThefull blockedform Alltheletter selementsflushagainsttheleft handmargin andthefirstlineofeachparagraphisnotindented Themodifiedblockedform Itisthesameastheformerwiththreeexceptions theheading thecomplimentarycloseandthesignatureareplacedontherightsideofthepage FormsofEnglishLetters TheindentedformIthaseachlineintheheadingandtheinsideaddressindented2or3letters Besides thebeginningofeachparagraphisindented5letters FormsofEnglishLetters TheModifiedformItisacombinationofthemodifiedblockedformandtheindentedform Ittakesthesameformastheblockedformintheheadingandtheinsideaddress thecomplimentarycloseandthesignature Anditisthesameastheindentedforminthebodyoftheletter HowtoWriteGoodEnglishLetters GeneralRulesofEnglishLetterWritingThephysicalappearance Propermargin about1 inchonallsidesofaletter appearinginthemiddleofthepageandnotontheside Properspacing eachoftheinsidepartsissingle spaced Double spacedquadral spacedisusedbetweenthepartsandbetweentheparagraphs HowtoWriteGoodEnglishLetters ThecontentplanningWhyareyouwriting Whatfactssupportyourreasonforwriting Whatwouldyoulikethereadertodo Don tbetoomodestorbeataboutthebush HowtoWriteGoodEnglishLetters ThelanguagestyleOneshouldwriteinaneasyandnaturalwaybychoosingplain familiarwordsofeverydayspeech writingsimple clearsentencesandorganizingshort meaningfulparagraphs Beyourself SpecificStepsofEnglishLetterWriting TheHeadingTheHeadingincludesthereturnofthesenderandthedateoftheletter Businesslettersareoftenwrittenonprintedstationerywiththeletterhead whichalreadycontainsthenameandaddressofthecompany Inthiscase onlythedateneedstobeadded Example Room131 Building6 2Xi anUniversityofScienceandTechnologyXi an Shaanxi710062P R ChinaMarch12 2012 TheinsideAddress Readersofbusinesslettersaresensitiveabouttheirnames titlesandfirms sospecialcareshouldbepaidhere Theinsideaddressincludesthefullnameandbusinessaddressofthepersonwrittento Mr usedbeforemeningeneral Mrs usedbeforemarriedwomen Miss usedbeforeunmarriedwomen Ms usedbeforeafemaleofuncertainmarriagestatus Example Mr JamesWest DirectorAmericanRainCompany9115CharlesAvenueLee CA93451USA TheSalutation Thesalutationorthegreetingislocateddouble spacedbelowtheinsideaddressandflushwiththeleft handmargin Itisalwaysfollowedbyacolon butitmaybealsofollowedbyacommaininformalorpersonalletters Informalorbusinessletters individualsareusuallygreetedby DearMr ifyouknowhisorhersurnames Otherwise DearSir or DearMadam maybeused TheBody Thebodyofthelettercontainsthemessageyouintendtosendtotheaddressee soitisthemostimportantpartoftheletter Writingpurpose makeitclearinthefirstparagraphoftheletter SupportingfactsExpectedresponse TheComplimentaryClose Thecomplimentarycloseisdouble spacedbelowthebodyoftheletter TheSignature Thesignatureisdouble spaceddirectlybelowandalignedverticallywiththecomplimentaryclose TheEnclosure Iftheenvelopcontainsadditionalmaterial theenclosurelineisaddeddouble spacedbelowthesignature Thelinemaystarteitherwith Enclosure ortheabbreviation Enc or Encl youmayplacethenameoftheenclosureafterthecolon suchas Enc resume ThePostscript Ifapostscriptisadded youshouldplaceitdoublespacebetweeneverythingelseinthe