商务英语函电 13运输 [武汉理工]

Unit13Shipment TeachingObjectives KnowledgeRequirements 1Toenablestudentstomastershippinginstructions shippingadviceandshippingdocuments2Tohelpstudentstolearnandmasterhowtowriteabusinessletteraboutshipment CompetenceRequirements Tohelpstudentsskillfullywritebusinesslettersaboutshipmentaccordingtotheusefulwords expressionsandsentences PartOneIntroduction Shipment whichmeanstheactofshippinggoods isaveryimportantpartinforeigntradebecausegoodssoldbythesellerhavetobedeliveredtothebuyerabroad Thereareseveralmeansoftransportinforeigntrade byship bytruck bytrain orbyairplane Asabout98 ofworldtradeiscoveredbyseatransport exportersandimportersaremoreconcernedwithtransportbyseathaninotherways Transportbyairis however increasinginscopeandisthebestmethodforcertaintypesofexportandimportandunderemergencycircumstances thoughitslimitationsareobvious Themodernwayoftransportationisthatthecargoistransportedbycontainerships Theshipmentclauseisanintegralandimportantpartofacontractsignedbetweenbuyersandsellers Itmainlyinvolvesthetimeofshipment rateofshipment theportsofloadinganddestination meansoftransport theshippingdocuments etc Exporttransportationinvolvesmuchprocedure Beforethegoodsaretobedispatched theshippinginstructions shippingadvice shippingdocuments etc shouldbeseento Shippinginstructionsisakindofdocumentgivenbythebuyertothesellerbeforetheshipmentfortherequirementandinstructionofthegoodsaboutitsmodeofpacking thestenciloftheshippingmarkandmodeoftransportationandsoon ShippingadviceisakindofnoticegivenbythebuyertotheselleraftertheshipmentwhichcontainsthenumberofthecontractandtherelativeL C thestatementsofthedescriptionofproducts qualityofgoods thenumberofpackages totalquantityshipped amountofmoney nameofthevesselanditssailingdate ThesellersusuallysendaShippingAdvicetothebuyersassoonasthegoodsareloadedonboardtheship advisingthemoftheshipment especiallyunderFOBorCFRterms Shippingdocumentsshouldbegivenbytheexporterorthesellertothebankfornegotiatingthepaymentofthegoodsaftershipmentinforeigntrade Andsometimeswhensendingtheshipmentadvicetothebuyerforgettingreadyfortheacceptanceoftheshipment thecopiesorduplicatesofthesedocumentsshouldbegiven too Whenwetalkaboutitstrictly wesayshippingdocumentsonlyrefertobilloflading B L insurancepolicyandcommercialinvoicealongwiththeexportbillofexchange Althoughotherdocumentslikeconsult sinvoice laboratorytestreport certificateoforigin certificateofinspection warehousereceiptwillbesentalongwiththedraft theyarenotnecessarydocuments soshippingdocumentsonlyincludedocumentsoftheownership notallexportdocuments Shipmentscoversratherawiderangeofwork besidesthosementionedabove italsoincludesreservingshippingspace charteringavessel makingthecustomsdeclaration amendingshippingtermsandsoon Inthisunit manyspecimenlettershavebeenselectedforpreliminarystudy PartTwoShipmentandSampleLetters 2 1StructuralPartsofShipmentLetterAnalysisofLetterofShipment Upontheaboveanalysis wemaycometotheimpressionandconclusionthat Structuralpartsoflettersofshipmentgenerallyconsistofthefollowingsections Section1 Identifythereferencetotheshipment Section2 Reasonsfornewandstrictshippinginstructions Section3 Makingdetailedrequestsaboutshippinginstructions Section4 Politelyurgeitscounterpart sacceptanceoftheinstructions 2 2SampleLettersofShipmentSample1ShippingAdvice 1 DearSirs WearepleasedtoinformyouthatallthegoodsyouorderedinNo 588ofMarch18havenowbeenshippedyesterdayandisduetoarriveatSydneyonthe18thApril EnclosedarecopiesofInvoiceNo 118induplicate theBilloflading onecopyofInsurancePolicyandPackinglistintriplicate Welookforwardtoyourreplyinformingusthatthegoodshavearrivedsafelyandingoodorder Yourstruly signature Sample2ShippingAdvice 2 DearSirs WearepleasedtoinformyouthatthefollowingfourordershavenowbeenshippedbyS S EASTWINDsailingtomorrowfromDaliantoLondon OrderNoW 0211OrderNoW 0212OrderNoW 0213OrderNoW 0214Enclosedpleasefindonesetoftheshippingdocumentscoveringtheseconsignments asfollows 1 Onenon negotiablecopyofB L2 Invoiceinduplicate3 Packinglistintriplicate4 OnecopyofManufacturers CertificateofQuality5 OnecopyofInsurancePolicyWehopetheshipmentwillturnouttoyoursatisfaction Yoursfaithfully signature Sample3UrgingEarlyShipmentDearSirs WerefertoContractNo 1234signedbetweenuson11thMarch 2002for1 000casesofsocks whichisstipulatedforshipmentinJuly 2002 However uptonowwehavenotreceivedfromyouanyinformationabouttheorder Asthecontractedtimeofdeliveryisrapidlyfallingdue itisimperativethatyouinformusofthedeliverytimewithoutanyfurtherdelay NodoubttheremusthavebeensomereasonsforthedelayinshippingandwearegoingtoextendtheLetterofCredittotheendofAugust Weareawaitingyourearlyreply Yoursfaithfully signature Sample4UrgingShipmentDearSirs OurOrderNo 0316covering3000MaleShirtsAsitismorethanoneweeksinceweopenedaletterofcreditinyourfavor wewishtodrawyourattentiontoitsexpirationdate 16March Sincetheseasonisapproaching maleshirtswillbeonsale Wewouldlikeyoutoeffectshipmentassoonaspossible thusenablingthemtocatchthebriskreasoninbusiness Wewouldliketoemphasizethatanydelayinshippingorbookedorderwillundoubtedlyinvolveusintrouble Pleaselookintothematterandgiveusyourdefinitereplywithoutfurtherdelay Yoursfaithfully signature Sample5AskingforPartialShipmentDearSirs Weregrettoinformyouthataterribleearthquakerockedourarea whichmadeourfactorysufferseriousdamages soitisimpossibleforustoshipthe3000piecesofmaleshirtofyourorderNo 0316inonelot ThereforeweinformedyoubyE mailyesterday askingyoutoallowuspartialshipment thatis1 500pieceswithinthecontractedtimeandtheremainders 1 500 piecesinMarchandwehopeyouwillagreetoextendthecredittillApril16 Wearesorryforitandwearedoingeverythinginourpowertorecoverourfactory Weshouldbeobligedifyouwouldkindlyunderstandthesituationandyouwouldgrantourrequest Yoursfaithfully signature Sample6ConfirmingShipmentDearSirs OrderNo 0316forMaleShirtsWewishtoconfirmourcableoftoday whichreadsasfollow ORDER0316MALESHIRT3000PIECESSHIPPEDSSNIMRODSAILING11 5 Theabovecableisself explanatory WenowhavemuchpleasureinsendingyouherewithourinvoicecoveringtheaboveshipmentwhichwentforwardonS S NimrodagainstyourOrderNo 0316of16thMarch Wetrustthegoodswillreachyouinduecourseandgiveyouentiresatisfaction thequalitybeingequalto ifnotbetterthan thatofformershipments Asdesired wehavedrawnuponyouforthenetamountofUSD15000 00atsightthroughtheMidlandBank andwouldaskyoutogiveourdraftyourkindprotectionasusual Wehopetoreceiveyourrepeatordersbutwishtoinformyouthat owingtotheadvanceinthecostofcotton weshallveryprobablybecompelledtoraiseourpricesintheimmediatefuturefortheseshirts Weawaityourreply Yoursfaithfully signature Sample7anInquiryforContainerShippingServiceDearSirs Thankyouforyourinquiryof20March Theshippingcontainersweprovideareoftwosizes namely10ft and20ft Theycanbeopenedatbothends thusmakingitpossibletoloadandunloadatthesametime Forcarryinggoodsliabletobespoiledbydamporwatertheyhavetheadvantageofbeingbothwater tightandair tight Containerscanbeloadedandlockedatthefactory ifnecessary Whenseparateconsignmentsarecarriedinonecontaineriftheirportofdestinationissame therewillbeasavingonfreightcharges andanadditionalsavingoninsurancebecauseofthelowerpremiumchargesforcontainer shippedgoods Weencloseacopyofourtariffandlookforwardtoreceivingyourinstructions Yoursfaithfully signature Sample8ShippingInstructions 1 DearSirs Weregrettoinformyouthatofthe100cardboardcartonsofscrewsyoushippedtoSeattleon18March eightweredelivereddamaged Inordertoavoidasimilarincident wefeelnecessarytoclarifytheconcretestipulationforourfuturedealings ThepackingforSeattleshouldbeinwoodencasesof112Lbsnet eachcontaining7Lbs 16packets ForHonolulu weshouldlikeyoutohavethegoodspackedindoublegunnybagsof50kiloseach AsfortheQuebecmarket ourbuyersprefer25 kilocardboardcartons Pleaseletusknowwhethertherequirementscouldbemet Yoursfaithfully signature Sample9ShippingInstructions 2 DearSirs ThankyouforyourletterofFeb 12 wearegladtoinformyouthatwehaveopenedanirrevocableL CthismorningwiththeStandardCharteredBankherefor1 200kilogramsoftea TherequiredshippingspacehasbeenbookedonS S EastWind whichisduetosailfromShanghaitoourportattheendofnextmonth Pleasetryyourbesttohavethegoodsreadyandshipthembythatvesselwithoutanydelay Regardingpacking theteashouldbepackedinpolybagsof500gramseach 5polybagstoateabox 24boxesonapalletand50palletsinanFCLcontainerwithourshippingmarksontheouterpacking Wetrusttheaboveiscleartoyouandlookforwardtoyourshippingadvice Yoursfaithfully signature Sample10RequestingExplanationsforPostponedShipmentGentlemen InregardtothefirstshipmentagainstourContractNo 1234 wewroteyouon7thinstantthatpartofthegoodswasnotinconformitywiththecontractedspecifications Werequestedyoutogiveusexplanationsandadviseushowyouwoulddealwiththematter butuptonowwehavenotyetreceivedanyreply Soweregrettosaythatwecannotbindourselvestoacceptthesecondlotofgoods Wehavetorequestthatyoushouldpostponeshipmentofthisshipmentforthetimebeing Itgoeswithoutsayingthatwehavenoobligationswhateverinthismatter Wearelookingforwardtoyourreply Yoursfaithfully signature Sample11theRequestforPromptDeliveryoftheConsignmentDearSirs Thankyouforyourletterof8thinstant notifyingusthatthecrockeryorderedonMay15forourclientinMansuraisnowreadyforcollection Wearegladtolearnthatallitemsorderedhavebeenincludedintheconsignment PleasearrangetosendtheconsignmentbyroadtoLondontobeshippedbyS S WesternStar duetosailforSydneyonJune25andtoloadatNo 7Dockasfromthe20th andensurethatallcasesareclearlymarkedandnumberedasshowninourofficialorder Invoices intriplicate andyouraccountfortransportcharges shouldbesenttous Youwillnotefromourorderthatpromptdeliveryismostimportantandwerelyuponyoutomakesurethattheconsignmentisdeliveredtothedocksingoodtime Wehavemadeallnecessaryarrangementswiththeshippingcompany Yoursfaithfully signature Summary Shipmentisveryimportantinforeigntradebecausegoodssoldbythesellerhavetobedeliveredtothebuyerabroad Thereareseveralmeansoftransportinforeigntrade Asabout98 ofworldtradeiscoveredbyseatransport exportersandimportersaremoreconcernedwithtransportbyseathaninotherways Transportbyairis however increasinginscopeandisthebestmethodforcertaintypesofexportandimportandunderemergencycircumstances thoughitslimitationsareobvious Themodernwayoftransportationisthatthecargoistransportedbycontainerships Aftermakingshipment thesellershouldpromptlyadvisethebuyerofitseffectuation nomatterwhetherthetransactionisconcludedonFOB CFRorCIFbasis Shipmentscoversratherawiderangeofwork besidesshippingadvice shippinginstructions etc mentionedabove italsoincludesreservingshippingspace charteringavessel makingthecustomsdeclaration amendingshippingtermsandsoon Inthisunit manyspecimenlettershavebeenselectedforpreliminarystudy Exercises 1 TranslatethefollowingtermsintoChinese 1 Cardboardcartons2 Containerhire3 Shippingspace4 Shippingadvice5 Shippinginstructions6 S S7 CleanB L8 BearerB L9 TransshipmentB L10 Bookingnote Answer 1 纸板箱 2 集装箱租金 3 舱位 4 发货通知 5 装运 船 指示 6 轮船 7 清洁提单 8 不记名提单 9 转船提单 10 订舱单 2 TranslatethefollowingsentencesintoChinese 1 Asthegoodsareurgentlyneeded weshouldbegladifyouwoulddispatchthemwithoutfurtherdelay 2 Pleasecableusanofferimmediately statingtheearliestdateofshipment 3 Yourfailuretodeliverthegoodswithinthestipulatedtimehasgreatlyinconveniencedus 4 Thereisnodirectsteameravailablethismonth thisfirstavailablestreamerisinMay 5 I mafraidthecardboardboxesarenotstrongenoughforoceantransportation 6 Whatisyourspecifictransportrequirement 7 Thetwosidesfinallyreachedanagreementonthemodeoftransportation 8 WecaneffectshipmentinDecemberorearlynextyearatthelatest 1 因为急需这批货物 望即刻发货不再拖延 2 请即电报发盘 说明最早装运期 3 你方未在规定时间内交货已使我们非常不便 4 本月无直达船 第一艘可供装运的轮船在五月份 5 我担心远洋运输用纸箱不结实 6 你们的运输条件是什么 7 双方就运输方式达成了协议 8 我们最晚在今年 月份或明年初交货 3 TranslatethefollowingshortpassagesintoEnglish 1 货物早已备妥待运 但是由于你方信用证延迟到达 货物不能按期装运 2 装运应从六月份开始 分三次平均装 在悉尼装船 3 允许转船 4 由于没有直达船 货物只好用非直达船装运 在厦门转船 5 我方已及时收到你方的信用证 现正在为货物订舱位 6 我方装船条件是收到信用证之后 个月内装运 7 如果你方要求提前装运 我们只能于 月份分批装运其中的50吨小麦 其余50吨将于 月装运 8 由于预订轮船迟到 我方未能在信用证的有效期内完成装运 请你方将信用证的装船期延长一个月 使我们能尽快着手装运 1 Thegoodshavelongbeenreadyforshipment butowingtothelatearrivalofyourL C shipmentcannotbeeffectedasstipulated 2 ShipmentistobemadeinthreeequallotsbeginningfromJune withtransshipmentatSydney 3 Transshipmentisallowed 4 Asthereisnodirectsteamer shipmenthastobemadebyanindirectsteamerwithtransshipmentatXiamen 5 WehavedulyreceivedyourL Candarebookingshippingspacefortheshipment 6 OurshipmenttermsareshipmentwithinthreemonthsafterreceiptofL C 7 Ifyourdesireearlierdelivery wecanonlymakeapartialshipmentof50tonsofwheatinJulyandthebalanceof50tonsinAugust 8 Owingtothedelayedarrivalofthescheduledsteamer wehavefailedtoeffectshipmentwithintheL Cvalidity WouldyoupleaseextendtheshipmentoftheL Cforonemonthenablingustoproceedwithshipmentasquicklyaspossible 4 MultipleChoices 1 Passengerlinersoftentakeacertainamountof A cargoesB shipmentsC cargoD delive