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GENERAL ELECTRIC COMPANY WASTE MANAGEMENT WORK PLAN FOR COUNTRY e August 20 1996 TABLE OF CONTENTS INTRODUCTION 1 TAB 1 INVENTORY OF WASTES 3 TABLE 1 International Waste Management Codes 5 FORM 1 1 Quarterly Waste Inventory Summary for Hazardous Wastes 7 FORM 1 2 Quarterly Waste Inventory Summary for Non Hazardous Wastes 8 FORM 1 3 Waste Profile Sheet 10 FORM 1 4 Checklist for Inventory of Wastes 11 TAB 2 LOCAL REGULATORY WASTE MANAGEMENT REQUIREMENTS IN COUNTRY 12 TAB 3 WASTE MANAGEMENT PERMITS LICENSES AND AUTHORIZATIONS 13 FORM 3 1 Permit License Authorization 14 FORM 3 2 Permit License Authorization Modification 15 FORM 3 3 Hazardous Waste Management Activities Units Exempt From Permits Authorizations 16 FORM 3 4 Checklist for the Inventory of Hazardous Waste Management Permits Licenses Authorizations 17 TAB 4 ON SITE WASTE MANAGEMENT 18 FORM 4 1 Documentation of On site Waste Management Units 26 FORM 4 2 Hazardous Waste Container Storage Area Inspection Form 27 FORM 4 3 Hazardous Waste Tank Inspection Form 28 FORM 4 4 Landfill Inspection Form 29 FORM 4 5 Surface Impoundment Inspection Form 30 FORM 4 6 Waste Pile Inspection Form 31 FORM 4 7 Thermal Combustion Devices Inspection Form 32 FORM 4 8 Physical Chemical Treatment Inspection Form 33 FORM 4 9 Checklist for On site Waste Management 34 ii 158 TAB 5 SHIPMENTS OF HAZARDOUS WASTE 35 FORM 5 1 Preparation of Hazardous Material Shipping Papers 40 FORM 5 2 Hazardous Waste Shipping Paper Tracking Form 41 FORM 5 3 Notification of Intent to Export Hazardous Waste 42 FORM 5 4 Annual Hazardous Waste Export Report Form 43 FORM 5 5 Checklist for Tracking Shipments of Hazardous Materials 44 TAB 6 EQUIPMENT DECONTAMINATION PROCEDURES 45 FORM 6 1 Equipment Decontamination Form 46 FORM 6 2 Checklist for Equipment Decontamination Activities 48 TAB 7 EMERGENCY PLANNING 49 FORM 7 1 Emergency Spill Reporting Summary and Phone Log 51 FORM 7 2 Local Authority and Community Contact List for Reporting Emergency Spills 52 TAB 8 RISK MANAGEMENT 53 FORM 8 1 Risk Management 54 TAB 9 HAZARDOUS WASTE TRAINING PROGRAM AND RECORDKEEPING 55 FORM 9 1 Training Form 57 FORM 9 2 Employee Training Schedule 58 TAB 10 CORRESPONDENCE LOG 59 FORM 10 1 Written Correspondence Record 60 FORM 10 2 Phone Conversation Record 61 TAB 11 WASTE MANAGEMENT SELF ASSESSMENT 62 TAB 12 WASTE MANAGEMENT ACTION PLAN 68 FORM 12 1 Waste Management Action Plan 69 TAB 13 GLOSSARY 70 iii 158 APPENDIX A SAMPLE FORMS 73 SAMPLE FORM 1 1 Quarterly Waste Inventory Summary for Hazardous Wastes 1 SAMPLE FORM 1 2 Quarterly Waste Inventory Summary for Non Hazardous Wastes 2 SAMPLE FORM 1 3 Waste Profile Sheet Sample No 1 3 SAMPLE FORM 1 3 Waste Profile Sheet Sample No 2 4 SAMPLE FORM 3 1 Permit License Authorization Status 5 SAMPLE FORM 3 2 Permit License Authorization Modification 6 SAMPLE FORM 3 3 Hazardous Waste Management Activities Units Exempt From Permits Authorizations 7 SAMPLE FORM 4 1 Documentation of On site Waste Management Units 8 SAMPLE FORM 5 1 Preparation of Hazardous Material Shipping Papers 9 SAMPLE FORM 5 2 Hazardous Waste Shipping Paper Tracking Form 10 SAMPLE FORM 5 4 Annual Hazardous Waste Export Report Format 11 SAMPLE FORM 6 1 Equipment Decontamination Form 12 APPENDIX B COPIES OF LOCAL LAWS AND REGULATIONS 1 APPENDIX C GE INTERNATIONAL WASTE EXPORT POLICY 2 APPENDIX D BASEL CONVENTION 1 APPENDIX E APPROVED VENDOR PROGRAM 1 APPENDIX F GLOBAL WASTE SITE QUALIFICATION AUDIT PROTOCOL 2 APPENDIX G BUSINESS WASTE MANAGEMENT CONTACTS 13 1 158 INTRODUCTION The GE Global Waste Management Work Plan has two purposes 1 to assist Environmental Health and Safety EHS Coordinators and plant personnel understand the key elements of an effective waste management system and 2 to assist EHS Coordinators and plant personnel achieve Company or Business level environmental goals through sound waste management practices Completion of this work plan will help ensure compliance with requirements imposed by regulatory agencies in countries around the world and with GE policies Key Concepts To satisfy the goals of this work plan you must be able to answer the following basic questions regarding wastes produced at your facility What wastes are generated How should each waste generated be classified Which management requirements apply to each waste Does the waste management activity require a permit or other similar authorization from a regulatory agency Are wastes properly managed on site Are wastes that are shipped off site properly packaged and labeled and are the correct shipping papers completed Have waste transporters and off site waste management firms been audited to ensure they comply with all applicable regulations and best practices Do your facility s records clearly document compliance with waste management requirements Is waste management equipment properly managed when it is taken out of service This work plan will help you answer these questions and serve as a guide to properly manage these issues 2 158 Relationships with Other Work Plans The Waste Management Work Plan relates to the following Work Plans Chemical Management The chemical inventory process described in the Chemical Management Work Plan provides input to the waste inventory The proper management of chemicals overlaps with key concepts of waste management Air Emissions Work Plan Refer to the Air Emissions Work Plan to manage air emissions generated from waste management units Water Work Plan Refer to the Water Work Plan to manage wastewater discharges generated from waste management units and equipment decontamination Pollution Prevention The Waste Management Work Plan provides the Waste Inventory as input to the Pollution Prevention Work Plan The reduction of wastes overlaps with key concepts of pollution prevention Emergency Preparedness Comprehensive emergency planning and preparedness procedures in response to the generation storage handling treatment and or disposal of hazardous waste are addressed in the Emergency Preparedness Work Plan Health and Safety Framework Steps to protect workers from exposure to hazardous waste are addressed in the Health and Safety Framework Priority steps to implementing the Waste Management Work Plan By implementing the following priority steps the facility should achieve an effective Waste Management Program and compliance with local requirements 1 Inventory all wastes managed at the facility Tab 1 2 Conduct a hazard determination for all wastes on the inventory Tab 1 3 Verify compliance status of all waste management activities Tab 3 4 Establish procedures for inspecting and maintaining on site waste management units Tab 4 5 Establish procedures for proper shipments of hazardous waste Tab 5 6 Decontaminate waste management equipment Tab 6 3 158 TAB 1 INVENTORY OF WASTES Purpose The purpose of this section of the work plan is to provide guidance on how to 1 inventory all wastes managed at the facility and 2 document the basis for how each waste is classified This section also provides separate inventory forms for non hazardous and hazardous industrial wastes generated at your facility Key Concepts In many countries facilities are required to submit information regarding the type and amount of waste generated see regulatory summary Tab 2 Even when not required by law it is a best practice to maintain an inventory of all the wastes produced In addition to compiling an inventory of each hazardous waste generated it is important to document how each waste is managed on site The primary focus of this work plan is on wastes that pose a substantial threat to human health or the environment if improperly managed Throughout this work plan these wastes will be referred to as hazardous wastes 1 As hazardous wastes generally are regulated more stringently than non hazardous wastes it is important that you determine whether each waste generated is hazardous or non hazardous and document the basis for each determination Unless otherwise prohibited by a regulatory agency hazardous waste determinations may be performed by applying your knowledge of the waste based on the materials or processes used In situations where you do not possess sufficient knowledge to determine whether a waste is hazardous you should collect a representative sample of the waste and submit it for laboratory analysis In some countries the methods for laboratory analysis may need to be approved by the national environmental agency Furthermore hazardous waste determinations should be repeated whenever process changes are made that might significantly alter the hazardous nature of the waste If you are not sure whether a waste is hazardous but suspect that it might be you should manage it as hazardous waste until analytical data is obtained that confirms the waste is not hazardous This is a best practice because 1 a hazardous waste may be considered to be hazardous at the point of generation not when laboratory data confirm that it is hazardous and 2 whatever risk the waste poses begins when it is first produced not when you eventually determine the hazard is present 1 The term hazardous waste as it is used in this work plan refers to a waste that because of its quantity concentration or physical chemical or infectious characteristics is subject to controls imposed by a regulatory agency The regulatory agency in your country may use the term toxic waste dangerous waste special waste or another term instead of the term hazardous waste 4 158 Instructions Part 1 Plant Profile Plant profiles and process maps are tools used to identify every step of a process from the beginning to the end of and operation and to track where wastes are generated throughout a process If available insert a Plant Profile or Process Map behind this Tab If a plant profile or process map is not available create an action item in Tab 12 to collect this information Process maps can be constructed by identifying the original inputs of each process and tracking those inputs to the end of a process the map should include chemicals added solid wastes generated etc Plant profiles should indicate the waste stream generation points This Tab should also be used to reference the location of the following plant diagrams Any diagram prepared for the contingency plan and emergency procedures Design drawings for waste management units landfills waste piles etc and Waste management system flow diagrams Part 2 General Directions If other than kilograms please indicate the measurement units used when you complete the quantity section of the following forms Also please use the waste management codes in Table 1 to indicate how the wastes are managed on site Sample copies of all forms are behind Appendix A 1 Complete Forms 1 1 and 1 2 Waste Inventory Summaries for all wastes managed at the facility Use Form 1 1 for hazardous wastes and Form 1 2 for non hazardous wastes Complete Form 1 3 Waste Profile Sheet for each waste on the Waste Inventory Include any obsolete or unwanted chemicals identified during the chemical sweep in the Waste Inventory Refer to Tab 3 of the Chemical Management Work Plan for details on conducting a chemical sweep 2 The information compiled to develop the Waste Inventory and Profile Sheets can also be used in your Pollution Prevention Program see the Pollution Prevention Work Plan 3 Follow your national or local requirements to determine whether wastes managed at the facility are hazardous wastes see Tab 2 4 For each waste hazardous and non hazardous use Form 1 3 contained within this Tab to document the basis for your hazard determination This is especially important if you classify a waste based on your knowledge rather than testing The Chemical Identification and Tracking Form provided in Tab 5 of the Chemical Management Work Plan may be useful for the classification of chemical wastes 5 If your knowledge of the waste is not sufficient to properly classify the waste you should prepare an action item in Tab 12 to have the waste analyzed for the physical and chemical properties you suspect it may have Keep a file that contains all supporting analytical data for each waste stream 5 158 6 Assign a code to each waste managed at the facility hazardous and non hazardous In many countries waste codes are provided by the national environmental agency In addition waste stream categories are provided in the Basel Convention see Appendix D of this work plan If these options do not apply use the following system to assign a plant specific code to each waste stream Model Waste Code System Three letter plant code to be assigned by your Business HW or NW for hazardous or non hazardous wastes and Three digit number 7 Complete Form 1 4 the Checklist for Inventory of Wastes to ensure that all requested information has been provided Unless your country has established its own system of waste management codes use the codes provided in Table 1 to describe waste management methods when completing Forms 1 1 and 1 2 columns 4 and 6 The codes have been taken from the Basel Convention on the Control of Transboundary Movements of Hazardous Wastes and their Disposal Table 1 International Waste Management Codes Operations which do not lead to the possibility of resource recovery recycling reclamation direct re use or alternative uses D1Deposit into or onto land landfill waste pile etc D2Land treatment biodegradation of liquid or sludgy discards in soils etc D3Deep injection injection of pumpable discards into wells salt domes or naturally occurring repositories etc D4Surface impoundment placement of liquid or sludge discards into pits ponds or lagoons etc D5Specially engineered landfill placement into lined discrete cells which are capped and isolated from one another and the environment etc D6Release into water body except seas oceans D7Release into seas oceans including sea bed insertion D8Biological treatment not specified elsewhere in this list which results in final compounds or mixtures which are discarded by means of any of the operations in Section A D9Physico chemical treatment not specified elsewhere in this list which results in final compounds or mixtures which are discarded by means of any of the operations in Section A D10Incineration on land D11Incineration at sea D12Permanent storage placement of containers in a mine etc D13Blending or mixing prior to submission to any of the operations in Section A D14Repackaging prior to submission to any of the operations in Section A D15Storage pending any of the operations in Section A Section A includes all disposal operations which occur in practice 6 158 Table 1 cont International Waste Management Codes Operations which may lead to resource recovery recycling reclamation direct re use or alternative uses R1Use as a fuel other than in direct incineration or other means to generate energy R2Solvent reclamation regeneration R3Recycling reclamation or organic substances which are not used as solvents R4Recycling reclamation of metals and metal compounds R5Recycling reclamation of other inorganic materials R6Regeneration of acids or bases R7Recovery of components used for pollution abatement R8Recovery of components from catalysts R9Used oil re refining or other reuses of previously used oil R10Land treatment resulting in benefit to agriculture or ecological improvement R11Uses or residual materials obtained from any of the operations numbered R1 R10 R12Exchange of wastes for submission to any of the operations numbered R1 R10 R13Accumulation of material intended for any operation in Section B Section B includes all operations with respect to materials legally defined as or considered to be hazardous wastes and which otherwise would have been destined for operations included in Section A Other codes to describe on site storage methods CN Container TK Tank OS Other Storage please specify See Glossary and Tab 4 for definitions 7 158 FORM 1 1 Quarterly Waste Inventory Summary for Hazardous Wastes amend or replace as appropriate to accommodate local requirements Plant Name Inventory Month Waste CodeWaste Name Class Category Quantity of Waste Generated2 On Site Storage Method use Table 1 codes Quantity of Waste Managed On site On site Waste Management Method use Table 1 codes Permit Required Quarterly Total EHS Coordinator Signature Date Page of 2 Include air emissions and wastewater discharges that are generated Refer to the inventories in Air Emissions and Water Work Plans 8 158 FORM 1 2 Quarterly Waste Inventory Summary for Non Hazardous Wastes amend or replace as appropriate to accommodate local requirements Plant Name Inventory Month Waste CodeWaste Name Class Category Quantity of Waste Generated3 On Site Storage Method use Table 1 codes Quantity of Waste Managed On site On site Waste Management Method use Table 1 codes Permit Required Quarterly Total EHS Coordinator Signature Date Page of 3 Include air emissions and wastewater discharges that are generated Refer to the inventories in Air Emissions and Water Work Plans 9 158 FORM 1 3 Waste Profile Sheet4 amend or replace as appropriate to accommodate local requirements Waste Code from Form 1 1 or 1 2 Waste Name Class Category from Form 1 1 or 1 2 Waste Description including source of waste PHYSICAL PROPERTIES at 70 F 20 C circle Liquid Solid Semi Solid Slurry Sludge Gas pH Range to Liquid Flash Point Color Specific Gravity CHEMICAL COMPOSITION TOTAL COMPOSITION SHOULD EQUAL 100 ConstituentsRangeUnits HAZARD DETERMINATION Is this material a hazardous waste Y N National waste code Why Explain your reasons for this decision including national regulatory citations HOW IS THE WASTE STREAM TYPICALLY MANAGED On site Off site SHIPPING INFORMATION Transportation Method circle Truck Rail Barge Other Packaging circle Bulk Solid Bulk Liquid Drum Type size Other Proper Shipping name refer to Tab 5 for additional information Date completed Completed by or EHS Coordinator Signature 4 Note If available refer to the Chemical Identification and Tracking Form provided in T