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外文翻译应收账款管理的最佳做法原文来源JOHNGSALEKACCOUNTSRECEIVABLEMANAGEMENTBESTPRACTICESMJOHNWILEYINPRACTICEITISMUCHMORECOMPLEXANDDIFFICULTCONTRACTSAREUSEDFORLARGERCUSTOMERSWHOWILLRECEIVEFREQUENTSHIPMENTSOFPRODUCTSAND/ORDELIVERYOFSERVICESOVERAPERIODOFTIMEANDARELOOKINGTOENSURESUPPLYANDRECEIVETHELOWESTPRICEINFREQUENTCUSTOMERSAREUSUALLYSERVEDVIAINDIVIDUALORDERSCOVEREDBYTHEIRWRITTEN,ELECTRONIC,ORVERBALPURCHASEORDERCONTRACTSGOVERNTHECOMMERCIALTERMSANDCONDITIONSOFTHEORDERSORRELEASESAGAINSTTHECONTRACTTHATARERECEIVEDDURINGTHETIMEPERIODINWHICHTHECONTRACTISINEFFECTASWESAIDINTHE“QUOTATION”SECTION,ITISVITALTHATTHECONTRACTCLEARLYDEFINETHEAGREEDCOMMERCIALTERMSANDCONDITIONSCONCERNINGPRICESALESANDUSETAXWHENAPPLICABLEFREIGHT/DELIVERYCHARGESPAYMENTTERMSINVOICETIMINGCLEARDESCRIPTIONANDSPECIFICATIONOFPRODUCTAND/ORSERVICESTOBEDELIVEREDINADDITION,THETIMEPERIODCOVEREDBYTHECONTRACTMUSTBESPECIFIEDBESTPRACTICESTHECOMMERCIALTERMSANDCONDITIONSINACONTRACTMUSTNOTONLYBECLEARBUTAGREEDTOBYBOTHBUYERANDSELLEROTHERWISE,INVOICESWILLBEDISPUTEDACONTRACTSIGNEDBYBOTHPARTIESISPROOFOFAGREEMENTWEHAVESEENMANYUNEXECUTEDCONTRACTSBEINGUTILIZEDTOGOVERNACOMMERCIALRELATIONSHIPWITHACUSTOMERTHISPRACTICEISRISKYWHENADISPUTEISESCALATEDTOSENIORMANAGEMENTORTOEXTERNALMEDIATORS,ARBITRATORS,ORINACOURTOFLAWGETTHECONTRACTSIGNEDENSURETHESIGNATORYISPROPERLYAUTHORIZEDTODOSOIFINDOUBTWHETHERAPERSONISAUTHORIZED,SECUREARESOLUTIONFROMTHEBOARDOFDIRECTORSATTESTINGTOSUCHAUTHORITYENSURETHECONTRACTISINFORCETHEABSOLUTEBESTPRACTICEISTOHAVEAN“EVERGREEN”ORAUTOMATICRENEWAL/EXTENSIONCLAUSEINTHECONTRACT,WHICHKEEPSTHECONTRACTINFORCEUNTILEITHERPARTYFORMALLY,CANCELSITTHETIMELYRENEWALOFCONTRACTSISAUNIVERSALCHALLENGETHEBESTPRACTICEISTOUSEASYSTEMTOOLCONTRACTADMINISTRATIONSOFTWAREAPPLICATIONTOTRACKALLCONTRACTSANDTHEIRSTARTANDEXPIRATIONDATESTHETOOLSHOULDPROACTIVELYNOTIFYTHOSERESPONSIBLEFORRENEWALSWHENACONTRACTISAPPROACHINGITSEXPIRATIONDATESTARTTHERENEWALPROCESS90TO120DAYSPRIORTOCONTRACTEXPIRATION,WITHEARLYANDFREQUENTCUSTOMERCONTACTESTABLISHACLEARPOLICYGOVERNINGTRANSACTIONSWITHCUSTOMERSWHOSECONTRACTSHAVEEXPIREDTHEPOLICYSHOULDSPECIFYTHEPRICINGOFSUCHTRANSACTIONSEG,SHOULDANONCONTRACTPRICEBECHARGED,ORSHOULDTHECONTRACTPRICEBEUSEDFORAGRACEPERIODCUSTOMERSSHOULDBENOTIFIEDOFTHISPOLICYWHENCONTACTEDTORENEWTHEIRCONTRACTEMPLOYACLEARESCALATIONPROCEDUREINVOLVINGSENIORMANAGEMENTFORCONTRACTSFASTAPPROACHINGTHEEXPIRATIONDATETHEPROCEDURESHOULDINVOLVESALESMANAGEMENTTOPURSUETHERENEWALREVENUE,BUTALSOCLEARLYSTIPULATETHECONDITIONSOFSELLINGTOTHECUSTOMERBEYONDTHEEXPIRATIONDATEIE,PRICES,TERMS,ETCINADDITIONTOBEINGINFORCE,THECOMMERCIALTERMSANDCONDITIONSHAVETOBEKEPTUPTODATEMANYCONTRACTSHAVEPROVISIONSFORCHANGINGPRICESDURINGTHETERMOFTHECONTRACTPRICESOFMANUFACTUREDGOODSSUCHASPAPERANDPETROCHEMICALSARETIEDTOTHECOMMODITYMARKETPRICEOFKEYRAWMATERIALSPRICESOFDISTRIBUTEDPRODUCTSAREOFTENTIEDTOTHEACQUISITIONCOSTOFTHEDISTRIBUTORMANAGETHEWORKFLOWANDBACKLOGSTOENSURETHECONTRACTSYSTEMISCURRENTANDACCURATETHEMAJORPROBLEMWEHAVESEENOVERTHEYEARSISABACKLOGOFNEWORRENEWEDCONTRACTSAWAITINGINPUTINTOACOMPANYSCONTRACTSYSTEMTHISISESPECIALLYTRUEWHENALARGEPORTIONOFTHECONTRACTSEXPIREONTHESAMEDATEMOSTCOMMONLY,DECEMBER31THISWORKLOADPEAKCANBEMITIGATEDBYSTAGGERINGCONTRACTEXPIRATIONDATESMOREEVENLYTHROUGHOUTTHEYEARASECONDFREQUENTPROBLEMISABACKLOGININPUTTINGPRICECHANGESINTOTHECONTRACTSYSTEMFORBOTHOFTHESEBACKLOGPROBLEMS,OURRECOMMENDATIONINADDITIONTOSTAGGERINGEXPIRATIONDATESISTOALLOCATEMORERESOURCESTOKEEPTHEBACKLOGSTOAONETOTWODAYLAGREMEMBER,EVERYINVOICETHATISGENERATEDOFFANINCORRECTOREXPIREDCONTRACTWILLLIKELYBEDISPUTEDANDRESULTINDECREASEDCASHFLOW,REWORK,ANDDIMINISHEDCUSTOMERSATISFACTIONTHECOSTOFDELAYISHUGEAND,INMOSTCASES,WILLEXCEEDTHECOSTOFALITTLETEMPORARYHELPKEYPOINTSTHETHREEKEYPOINTSFOREXCELLENTCONTRACTADMINISTRATIONARESIMPLETOUNDERSTANDBUTNOTEASYTOACCOMPLISHTHEYARE1ENSUREALLCONTRACTSARECURRENTINFORCE2ENSURETHEPRICEMATRICESANDCUSTOMERMASTERFILED
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