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TechnicalWritingand
Business
CommunicationSessionMakingSlides5-PowerPointTipsto
beCoveredOutlines●
Slide
StructureFontsColor
and
GrammarQuestions●Spelling
ndGraphsBackgrouConclusions●●●●Outline·Make
your
1st
or
2nd
slide
an
outline
ofyourpresentation·Follow
the
order
of
your
outline
for
the
rest
ofthe
presentation·Use
the
titles
of
each
slide
as
main
pointsSlide
Structure
-Good·Write
in
point
form,not
complete
sentencesonlyUse
·
these
to
speak
from,not
read
!!!!·
Include
4-5
points
at
most
per
slideAvoid
wordiness:use
key
words
and
phrasesSlide
Structure
-Bad●
This
page
contains
too
many
words
for
a
,read
thisaudienceAploolotihnkostsugmohnuprmereaasdkeiannngtadittiRevisedslideA
bad
slide:o
contains
too
many
wordsis
not
written
in
point
form·looks
more
complicated·takes
too
much
time
to
readSlide
Structure
-Good·Show
one
point
at
a
time:-Will
help
audience
concentrate
on
what
you
aresaying-
Will
prevent
audience
from
reading
ahead-
Will
help
you
keep
your
presentation
focusedSlide
Structure
-Good·Useparallel
structure
withconsistency-all
headings-all
points-numbers
&bulletinsSlide
Structure
-Bad●
Do
not
use
distracting
animation·Do
not
go
overboard
with
the
animation·Be
consistent
with
the
animation
that
you
useFonts-Good·Useatleastan18-pointfont·Use
different
size
fonts
for
main
points
andArial
econdary
pointsth
i
t
,
point
font
is
28-point,·Use
a
standard
font
like
Times
New
Roman
ortninaipom36-thent
isointople24tisethnd
tfonsaiFonts
-BadIfyou
use
a
smallfont,youraudiencewon't
be
ableto
read
what
you
have
written●
CAPITALIZE
ONLY
WHEN
NECESSARY.IT
IS
DIFFICULT
TO
READ
Don't
useacomplicatedfontColor
-Good·Use
a
color
of
font
that
contrasts
sharply
withstructure-Ex:lightblue
title
and
darkblue
text·Use
color
to
emphasize
apoint-But
only
use
this
occasionallyt
e
backgroundEx:blue
font
on
white
background·Use
color
to
reinforce
the
logic
of
yourColor
-Bad●
Using
a
font
colour
that
does
not
contrast
withu
s
ydifferentcolour
for
secondary
points
is
also
●e
creative
can
also
be
badacbryossTryingunneaarUsingneces●
n
a
r
o
a
ng
andractieadtrdtisrdnhtisaidecorcolourcolour
fckgroungbsieUthannoying.·Using
a
different
colour
for
each
point
isBackground-Good·Use
backgrounds
such
as
this
one
that
are·Usebackgrounds
whicharelight·Use
the
samebackground
consistentlythroughoutyourpresentationattractive
but
simpleBackgroundo
Lighto
ConsistentB
kground-Eado
Avoid
backgrounds
that
are
distractingordifficultto
readfromoAlwaysbe
consistentwiththe
backgroundthat
yol
useJanuaryFebruaryMarchAprilBlue
Balls20.427.49020.4Red
Balls30.638.634.631.6Graphs
-BadGraphs
-Good·U
e
graphs
rather
than
just
charts
and
words·Always
title
your
graphsDataingraphsiseasiertocomprehend&retain-T
sisa
we
r
to
visualize
in
graph
formsieatarerarendthan1009080706050403020100January
February
March
AprilGraphs
-GoodltemsSold
in
First
Quarter
of
2002□
Blue
Balls
■Red
Balls9038.634.631630.627.420.420.4Graphs-Bad(What'swrongwiththisgraph?)1009080706050403020100■
Blue
Balls■
Red
BallsFebruarJanuaryAprilMarchGraphs
-Bad·Minor
gridlines
are
unnecessary·Font
is
too
small·Colors
areillogical·Title
is
missing·Shading
is
distractingSpellingandGrammar·Pr
of
your
slides
for:·IfEnglishisnotyourfirstlanguage,pleasehave
someone
else
check
your
presentation!spelling
mistakes-theuseof
of
repeated
words-grammaticalerrorsyoumight
have
makeConclusion·Use
an
effective
and
strong
closing-Your
audience
is
likely
to
remember
your
last
words●
m
l
i
a
i
i
:
of
your
presentationntstooeinslmontheusarizeconcmaSuseSuggestfutureavenues
of
researchQuestions??·End
yourpresentationwithasimplequestionlIi
et
ur
audience
to
ask
questions-Provide
a
visual
aid
during
question
period-Avoid
ending
a
presentation
abruptlyo:yonvitdeAs
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