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TechnicalWritingand

Business

CommunicationSessionMakingSlides5-PowerPointTipsto

beCoveredOutlines●

Slide

StructureFontsColor

and

GrammarQuestions●Spelling

ndGraphsBackgrouConclusions●●●●Outline·Make

your

1st

or

2nd

slide

an

outline

ofyourpresentation·Follow

the

order

of

your

outline

for

the

rest

ofthe

presentation·Use

the

titles

of

each

slide

as

main

pointsSlide

Structure

-Good·Write

in

point

form,not

complete

sentencesonlyUse

·

these

to

speak

from,not

read

!!!!·

Include

4-5

points

at

most

per

slideAvoid

wordiness:use

key

words

and

phrasesSlide

Structure

-Bad●

This

page

contains

too

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words

for

a

,read

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contains

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not

written

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point

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complicated·takes

too

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time

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one

point

at

a

time:-Will

help

audience

concentrate

on

what

you

aresaying-

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prevent

audience

from

reading

ahead-

Will

help

you

keep

your

presentation

focusedSlide

Structure

-Good·Useparallel

structure

withconsistency-all

headings-all

points-numbers

&bulletinsSlide

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-Bad●

Do

not

use

distracting

animation·Do

not

go

overboard

with

the

animation·Be

consistent

with

the

animation

that

you

useFonts-Good·Useatleastan18-pointfont·Use

different

size

fonts

for

main

points

andArial

econdary

pointsth

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,

point

font

is

28-point,·Use

a

standard

font

like

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ableto

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written●

CAPITALIZE

ONLY

WHEN

NECESSARY.IT

IS

DIFFICULT

TO

READ

Don't

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a

color

of

font

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contrasts

sharply

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title

and

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text·Use

color

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apoint-But

only

use

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font

on

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background·Use

color

to

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logic

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Using

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font

colour

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does

not

contrast

withu

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ydifferentcolour

for

secondary

points

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also

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creative

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point

isBackground-Good·Use

backgrounds

such

as

this

one

that

are·Usebackgrounds

whicharelight·Use

the

samebackground

consistentlythroughoutyourpresentationattractive

but

simpleBackgroundo

Lighto

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kground-Eado

Avoid

backgrounds

that

are

distractingordifficultto

readfromoAlwaysbe

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backgroundthat

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useJanuaryFebruaryMarchAprilBlue

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e

graphs

rather

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just

charts

and

words·Always

title

your

graphsDataingraphsiseasiertocomprehend&retain-T

sisa

we

r

to

visualize

in

graph

formsieatarerarendthan1009080706050403020100January

February

March

AprilGraphs

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in

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Quarter

of

2002□

Blue

Balls

■Red

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Blue

Balls■

Red

BallsFebruarJanuaryAprilMarchGraphs

-Bad·Minor

gridlines

are

unnecessary·Font

is

too

small·Colors

areillogical·Title

is

missing·Shading

is

distractingSpellingandGrammar·Pr

of

your

slides

for:·IfEnglishisnotyourfirstlanguage,pleasehave

someone

else

check

your

presentation!spelling

mistakes-theuseof

of

repeated

words-grammaticalerrorsyoumight

have

makeConclusion·Use

an

effective

and

strong

closing-Your

audience

is

likely

to

remember

your

last

words●

m

l

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:

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presentationntstooeinslmontheusarizeconcmaSuseSuggestfutureavenues

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et

ur

audience

to

ask

questions-Provide

a

visual

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during

question

period-Avoid

ending

a

presentation

abruptlyo:yonvitdeAs

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