Application for Accreditation Phase B：认可阶段B中的应用.doc

EDUCATION, TRAINING AND DEVELOPMENT PRACTICES SECTOR EDUCATION AND TRAINING AUTHORITY APPLICATION FOR ACCREDITATION PHASE B PROVIDER: _ FOR ETDP SETA OFFICE USE ONLY Received by:_ Date received:_ Evaluated by:_ Date evaluated:_ Evaluators comments:_ _ ETDP SETA, 2005, All Rights ReservedVersion 1.0 September 2005 ETDQA ACCREDITATION APPLICATION GUIDELINES AND FORMS VERSION 2.2 ETDP SETA, 2005, All Rights ReservedVersion 1.0 September 2005 CONTENTS PAGE NO PHASE B: SELF-EVALUATION GUIDELINE.2 CATEGORY 1PHYSICAL RESOURCES - OPERATIONAL FACILITIES.2 CATEGORY 2LEARNING RESOURCES 3 CATEGORY 3HUMAN RESOURCES3 CATEGORY 4FINANCIAL RESOURCES3 CATEGORY 5QUALITY MANAGEMENT SYSTEMS3 CATEGORY 6ORGANISATIONAL AND LEARNING SERVICE POLICIES.4 CATEGORY 7ASSESSOR/MODERATOR REGISTRATION4 CATEGORY 8RECOGNITION OF PRIOR LEARNING SERVICES4 CATEGORY 9LEARNING PROGRAMME DESIGN, DEVELOPMENT, DELIVERY AND EVALUATION5 PHASE B: SELF-EVALUATION FORM6 CATEGORY 1PHYSICAL RESOURCES - OPERATIONAL FACILITIES.6 CATEGORY 2LEARNING RESOURCES 7 CATEGORY 3HUMAN RESOURCES7 CATEGORY 4FINANCIAL RESOURCES7 CATEGORY 5QUALITY MANAGEMENT SYSTEMS8 CATEGORY 6ORGANISATION AND LEARNING SERVICE POLICIES10 CATEGORY 7ASSESSOR AND MODERATOR REGISTRATION .11 CATEGORY 8RECOGNITION OF PRIOR LEARNING SERVICES12 CATEGORY 9LEARNING PROGRAMME DESIGN, DEVELOPMENT, DELIVERY AND EVALUATION13 ETDQA ACCREDITATION APPLICATION GUIDELINES AND FORMS VERSION 2.2 ETDP SETA, 2005, All Rights ReservedVersion 1.0 September 2005 PHASE B: SELF-EVALUATION GUIDELINE The purpose of PHASE B is to allow the ETDP SETA ETDQA to evaluate some basic information about your organisation and the learning services you provide and design a site evaluation visit appropriately. The information you provide will also alert the ETDQA to areas in which you could be assisted and supported through the Capacity Building service provided by the ETDP SETA. Completing the Self-Evaluation Form will give you, the provider, the opportunity to conduct a basic evaluation of your operational and service readiness for accreditation allowing you to identify areas of strength and areas where you may require additional capacity. Reading the Guideline will also assist you to prepare for the site evaluation. Self-evaluation provides an opportunity to identify strengths and areas in which improvement is needed. In the process of identifying areas which you need to improve, you will also be able to take steps to address some of these areas before the on-site evaluation commences or request support and assistance from the Capacity Development unit of the ETDQA. CATEGORY 1: PHYSICAL RESOURCES OPERATIONAL FACILITIES This section contains information relating to the physical resources that the provider uses to operate business administration functions and to deliver learning. This is two fold: The ETDP SETA ETDQA requires that providers specify whether business administration and learning delivery takes place in two different locations. The SETA will check the premises to evaluate the business premises, management and operational systems as well as all training related materials and systems including learner records, systems and the like. 1. Operational Business Facilities This is the site where the provider conducts operational business functions, i.e. business administration. 2. Learning facilities This is the site where learning delivery takes place. Dedicated Workspace ETDQA ACCREDITATION APPLICATION GUIDELINES AND FORMS VERSION 2.2 ETDP SETA, 2005, All Rights ReservedVersion 1.0 September 2005 CATEGORY 2: LEARNING RESOURCES The ETDQA evaluators will, if necessary or required, observe programme delivery at the delivery or assessment site. The ETDP SETA ETDQA wants to make sure that the premises of the provider are a conducive environment for learning. If you use premises such as hotels or conference venues, you should indicate your minimum requirements for the venue. Your response to this section will provide an indication of the minimum standard requirements that you look for in the different venues you may use should you not own one. This will give the ETDP SETA ETDQA an indication of the types of resources that the provider needs for learning delivery. This may include scrutiny of your equipment and the minimum set of equipment you would use when travelling to hired venues or client premises. CATEGORY 3: HUMAN RESOURCES This section requires you to indicate the overall human resources capacity that you have in order to manage and deliver the learning services you offer. In instances where you are using contract staff or freelance facilitators, assessors and moderators, you need to provide a copy of the pro-forma contract you require them to sign. The ETDQA evaluators will review qualifications and related information of your human resources capacity during the site evaluation, including their registration status as assessors or moderators, where appropriate, with the ETDQA Division. Please note that it is compulsory for all providers seeking accreditation to provide a current staffing organogram which reflects both educator and non-educator staff. CATEGORY 4: FINANCIAL RESOURCES The purpose of this section is for the ETDP SETA ETDQA evaluators to establish confidence that there is sufficient financial liquidity to ensure that you are able to sustain learning services to learners for the period of accreditation. The evaluators when they come to conduct the site evaluation will need to see evidence of financial management systems and business planning procedures to validate your sustainability as a provider. CATEGORY 5: QUALITY MANAGEMENT SYSTEMS This section requires you to provide basic Quality Management Systems information and is evaluated along with other evidence that you will be providing. Should you not have a QMS in place, please notify the ETDP SETA for assistance to develop one. You will be referred to the Capacity Building unit of the ETDQA. ETDQA ACCREDITATION APPLICATION GUIDELINES AND FORMS VERSION 2.2 ETDP SETA, 2005, All Rights ReservedVersion 1.0 September 2005 CATEGORY 6: ORGANISATIONAL AND LEARNING SERVICE POLICIES This section requires you to provide policy and procedural information to the ETDQA so that they can form a preliminary judgement of the systems by which you manage the organisations business and operating systems and the learning services you offer. You are required to provide the various policies and procedural documents and attach copies of a policy from each area operational, business and learning services as requested. CATEGORY 7: ASSESSOR / MODERATOR REGISTRATION This section allows the ETDQA to establish whether you have “on-site” assessment services as all or part of your learning services or whether you manage the assessment of learners through external assessment providers. Please note that the ETDQA can only accredit you for learning programmes / unit standards / qualifications for which there is evidence that you have: registered assessors and moderators within the organisation; or, a valid contractual arrangement with an assessment provider; or, individuals who have a valid and current assessor and moderator registration status with the ETDQA. If you wish to offer internal assessment services and you do not have any registered assessors, then you must apply to have at least one assessor per learning programme / unit standard / qualification registered by the ETDQA. The ETDQA cannot proceed with the application for accreditation until they have received the completed applications for registration of assessors / moderators for the relevant learning programmes / unit standards/ qualifications. In the instance where you are using contracted-in assessment and moderation providers, you must include a brief description of how you ensure and track the quality of their assessment services so that the ETDQA can be confident that your learners receive a quality assessment experience. CATEGORY 8: RECOGNITION OF PRIOR LEARNING SERVICES RPL services to be rendered by providers are a formal accreditation requirement. Providers should include RPL services in their learning services - in accordance with the principles of the NQF, SAQA and the Skills Development legislation. Please ensure that you provide RPL services for credit / certification award purposes as well as a mechanism for fast-tracking learner entry and/or progress in the learning programme, for example, exempting learners from those modules where they have demonstrated applied competence against the module learning outcomes. ETDQA ACCREDITATION APPLICATION GUIDELINES AND FORMS VERSION 2.2 ETDP SETA, 2005, All Rights ReservedVersion 1.0 September 2005 CATEGORY 9: LEARNING PROGRAMME DESIGN, DEVELOPMENT, DELIVERY AND EVALUATION This section is there for the ETDQA to build a picture of your learning programme design, development and delivery services as well as to get a sense of how you build the learning programme and address the key elements of outcomes in your materials, delivery and assessment and moderation of assessment. In the first table you are indicating to the ETDQA whether you have “on-site” learning programme design, development and/or delivery services as all or part of your learning services or whether you outsource these services through other design / development or delivery providers. In the second table you are providing an outline of one of the modules of a learning programme you offer against a unit standard or qualification which you wish to have approved and included in your accreditation status. The information provided in this Table will be used by the Programme Evaluation unit to assess your alignment with the provisions and requirements of the National Qualifications Framework. ETDQA ACCREDITATION APPLICATION GUIDELINES AND FORMS VERSION 2.2 ETDP SETA, 2005, All Rights ReservedVersion 1.0 September 2005 PHASE B: SELF-EVALUATION FORM CATEGORY 1: PHYSICAL RESOURCES OPERATIONAL FACILITIES Please indicate which of the following arrangements apply to premises at which you conduct your business operations and indicate which forms of evidence you will provide Business Premises are (Tick in the appropriate box) LeasedSharedOwned Business Premises are zoned as (Tick in the appropriate box) BusinessResidential Othe0r (Please Specify) If leasing / sharing please provide a certified copy of the signed agreement Annexure A. Tick this when attached If owned, provide proof of ownership with certified copies of documents as part of Annexure A. Unbonded Title Deed or Bond documents CATEGORY 2: LEARNING RESOURCES Provide your list of training equipment available on-site and a description of the minimum learning facility requirements you apply. (Provide a copy of minimum learning facility requirements checklist as Annexure B). Include any equipment you may own which is portable and facilitates the teaching and training programmes you deliver at premises other than your own training facility. (If additional space is required include the material with Annexure B) ETDQA ACCREDITATION APPLICATION GUIDELINES AND FORMS VERSION 2.2 ETDP SETA, 2005, All Rights ReservedVersion 1.0 September 2005 CATEGORY 3: HUMAN RESOURCES Please fill in the information below: Number of permanently employed staff Number of temporary employed staff Number of contracted staff (terms will define the nature of the contract) An organogram of the organisation depicting positions and names of employees in the relevant positions is attached (Annexure C) Tick this when attached Permanent staff: A standard contract is attached (Annexure D) Tick this when attached Temporary staff: A standard contract is attached (Annexure E) Tick this when attached Contracted staff: A standard contractual agreement and list of contractors is attached (Annexure F) Tick this when attached CATEGORY 4: FINANCIAL RESOURCES Please indicate your organisation registration type below and the nature of financial sustainability evidence you are providing Closed Corporation YesNo Pty Ltd YesNo 18a YesNo Section 21 YesNo NPO / NGO / CBO YesNo Established organisations (operating for more than 1 year): CC: Latest income statement including cash flows and balance sheet is attached (Annexure G) Tick this when attached Pty Ltd / 18A / Section 21 / NPO / Franchise: Latest certified audited financial statement is attached (Annexure G) Tick this when attached Emerging organisation (operating for less than 1 year): Latest financial statement with cash flows (or projected income) and balance sheet is attached (Annexure G) Tick this when attached ETDQA ACCREDITATION APPLICATION GUIDELINES AND FORMS VERSION 2.2 ETDP SETA, 2005, All Rights ReservedVersion 1.0 September 2005 CATEGORY 5: QUALITY MANAGEMENT SYSTEM Please provide a brief summary of the organisations vision, mission, values and strategic objectives in the space below: Vision: Mission: Values: Strategic Objectives: ETDQA ACCREDITATION APPLICATION GUIDELINES AND FORMS VERSION 2.2 ETDP SETA, 2005, All Rights ReservedVersion 1.0 September 2005 Please provide at least 5 key elements of your Quality Management System in the spaces below and attach a copy of the Index of your Quality Management System Manual Annexure H Quality Objectives: Measures:Indicators:Targets: Example: To be an accredited provider and maintain accreditation status Set up Ouality Management policies and procedures Complete and submit a self evaluation form Review and evaluate management policies and procedures Accreditation status obtained and maintained Quality management policies and procedures to be developed and implemented by 01 April 2005 Accreditation to be obtained 31 July 2005 Quality management policies and procedures to be reviewed annually ETDQA ACCREDITATION APPLICATION GUIDELINES AND FORMS VERSION 2.2 ETDP SETA, 2005, All Rights ReservedVersion 1.0 September 2005 CATEGORY 6: ORGANISATIONAL AND LEARNING SERVICE POLICIES Organisational Policies: Please provide the following Policies in respect of operational systems: Financial management Tick this when attached Human resources including employment equity Tick this when attached Administration including record keeping, security, filing and asset management Tick this when attached Please attach copies of the above mentioned policies Annexure I Tick this when attached Learning Service Policies: Please provide the following policies in respect of learning services and delivery: Learning programme policy Tick this when attached Assessment policy and procedures Tick this when attached Moderation policy and procedures Tick this when attached Learner appeals policy and procedure Tick this when attached Curriculum development policy Tick this when attached Learner support policy Tick this when attached Management, development, assessment, moderation of experiential and workplace based learning, if part of delivery Tick this when attached Please attach copies of the above mentioned policies Annexure J Tick this when attached ETDQA ACCREDITATION APPLICATION GUIDELINES AND FORMS VERSION 2.2 ETDP SETA, 2005, All Rights ReservedVersion 1.0 September 2005 CATEGORY 7: ASSESSOR AND MODERATOR REGISTRATION Please indicate in the spaces below the assessment capacity you use in your organisation and the type of evidence you are providing to illustrate the assessment capacity. Assessors are out-sourced from another organisation or Assessment Agency YesNo Assessors are contracted individually YesNo Assessors are employed by your organisation YesNo Moderators are out-sourced from another organisation or Assessment Agency YesNo Moderators are contracted individually YesNo Moderators are employed by your organisation YesNo External assessors and moderators: Please attach a brief statement explaining how you manage out- sourced services. If available, attach a copy of the assessment / moderation service agreement you have with the out-sourcing organisation or Assessment Agency Annexure K Tick this when attached Individually contracted assessors and moderators: Please attach an example of a standard contract and a brief explanation of how you manage their services Annexure L Tick this when attached Tick this when attached Employed assessors and moderators: Please attach a list of the names and registration details of these staff members. If you employ qualified assessors and moderators who have not yet been registered by the ETDQA, please apply to register these staff and indicate this in the box alongside. Specify Unit Standards and/or Qualification registered to assess. Annexure M Tick this if application to be made ETDQA ACCREDITATION APPLICATION GUIDELINES AND FORMS VERSION 2.2 ETDP SETA, 2005, All Rights ReservedVersion 1.0 September 2005 CATEGORY 8: RECOGNITION OF PRIOR LEARNING SERVICES Please fill in information in respect of RPL services in the Table below: Attach an information brochure that outlines the process used by your organisation to render RPL services to candidates Annexure N Tick this when attached For access to learning programmes Tick this when attached Attach process used by your organisation to render RPL services to candidates Annexure O For awarding credits against NQF registered unit standard or qualification Tick this when attached Provide names, qualifications and experience of staff members that render RPL services. i.e. RPL advisor RPL administrator RPL assessor RPL moderator Annexure P Tick this when attached A copy of the RPL policy is attached Annexure P Tick this when attached A copy of the RPL assessment learner appeals po