Chapter 5 Order and acknowledgement.ppt

Unit5OrdersandAcknowledgement What sanorder Whatshouldbeincludedinanorder Whatformsdoordersusuallytake Howcanwereplytoanordertoshowyouracceptance refusal Introduction Anorderisarequestforthesupplyofaspecificquantityofgoods Itmayresultfromthebuyers acceptanceorconfirmationofafirmoffermadebythesellersorresultfromthesellers acceptanceorconfirmationofacounter offermadebythebuyers Definitionofanorder UnitEightPlacing ConfirminganOrder 订单及确认订单 Introduction 1 descriptionofthegoods suchasspecification size quantity qualityandarticlenumber ifany 2 prices unitpricesaswellastotalprices 3 termsofpayment 4 modeofpacking 5 timeoftransportation portofdestinationandtimeofshipmentetc Anordershouldatleastcontainthefollowingpoints UnitEightPlacing ConfirminganOrder 订单及确认订单 Letter3 placeanorderwithsb for quantity sth of quantity Remarks备注transshipmentprohibitinitialorder Introduction 1 Usedirectlanguageinthefirstparagraphtotellthesellerofthebuyer sintentiontoplaceanorder 2 Describewhatisbeingorderedingreatdetail Indicatethecatalognumbers sizes colors prices specificationsandallotherrelevantinformationthatwillenablethesellertofilltheorderwithoutanyfurtherquestions 3 Closetheletterbyexpressingwillingnesstocooperateorsuggestingfuturebusinessdealings Thefollowingstructurecanbeforyourreferenceinplacinganorder UnitEightPlacing ConfirminganOrder 订单及确认订单 Letter1 confirmtheorderfreightpricesputitontheinvoices记入remit toaccountAccountingDeptrepeatorder transportationcharge Letter2 Keytop十键式KeyRubberpadP IproformainvoiceRepeatorder续订GeneralmanagerThankyouforyourorderofSep 29 Wewillfulfillyourorderasrequested 鼠标垫 Letter4 incommonwithsb 摘译currentorderattheoldpriceexcitingnewproductskeepyoufullyinformedof theprogressofyourorderasbeforeFootwearmachine织袜机 attractive tellyouthedetailedinformationabout informationaboutfulfillmentofyourorder 你收到对方9月15日订单 尽管你们的制造商订单任务繁重 但考虑到你们长期的业务关系 你们还是接受贵方的订单 Aswearefullycommitted wearenotinapositiontoentertainanyfurtherorders Despitethefactthatourmanufacturerisheavilycommitted weacceptyourorderwithaviewtoourlong standingbusinessrelationship Introduction 1 Expressappreciationfortheorderreceived 2 Assurethebuyersthatthegoodstheyhaveorderedwillbedeliveredincompliancewiththeirrequest Itisalsoadvisableforthesellerstotaketheopportunitytoreselltheirproductsortointroducetheirotherproductstothebuyers 3 Closetheletterbyexpressingwillingnesstocooperateorsuggestingfuturebusinessdealings Whenconfirminganorderreceived thefollowingstructuremaybeforyourreference UnitEightPlacing ConfirminganOrder 订单及确认订单 Exercise DearSirs WehavebookedyourorderNo 789forbedsheetsandpillowcasesandaresendingyouherewithourSalesConfirmationNo CW0618induplicate Pleasesignandreturnonecopytousforourfile PleaserestassuredthatwewillarrangefordeliveryofthegoodsassoonaswereceivetherelativeL C Wehaveconfidencethatyouwillbecompletelysatisfiedwithourproductswhenyoureceivethem Exercise Asyoumaynotbeawareofthewiderangeofproductswedealin weareenclosingacopyofourcatalogue Wehopethatourhandlingwithyourfirstorderwillleadtofurtherbusinessbetweenusandmarkthebeginningofahappyworkingrelationship Yoursfaithfully Introduction Theordersmaynotbeabletobeacceptedforthefollowingreasons DeclininganOrder 谢绝订货 Letter5 Iamwritingtoyouconcerning Wearewritingtodosth Wereferto complete fulfill carryout canceltheorderwellbeforethedeliverydatefinancialproblemoutstandingcontracts payment account orderassembleNeed require wantdoing tobedone worthy Letter5 needcompletingNeed want requiredoing tobedonehadthe nocontroloversth 窘境Thankyouforyourconsideration 请见谅 Introduction Thefollowingorganizationcanbeforyourreferenceinwritingaletterdeclininganorder APositiveOpening Itissensibletoopentheletterinapositivewayinordertoplacethemessageinitscorrectcommunicationcontext Forexample appreciationorpleasureinreceivingtheordercanbestatedatthebeginningoftheletter Detailedexplanations Whendeclininganorder detailedandsensiblereasonsshouldbeprovidedinordertoretainthereader sinterestinthewriter sproductsorservices Inaddition inordertoconcludeadeal thewriterusuallyofferssuitablesubstitutes makescounter offersandpersuadesthebuyerstoacceptablethem APositiveClose Endtheletterinthewaythatmakesthereaderawareofthewriter sexpectationforfuturebusinessrelationswithhim DeclininganOrder 谢绝订货 Letter6 Asofferedin basedon reconfirmPlaceanorderfor quantity of commodity atthepriceof withsb company DeclininganOrder 谢绝订货 你收到对方9月16日的3768号订单 相关原材料价格一直在急剧上涨 无法按对方给的价格接受订单 现去信报最低价并告诉对方你们原有的材料存货卖完后 将再度大幅度提价 茉莉花 牌洗发水上海离岸价格每打人民币150元 茉莉花 牌香皂上海离岸价格每打人民币48元 海鸥 牌洗发水上海离岸价格每打人民币180元 DeclininganOrder 谢绝订货 Dearsirs ThankyouforyouOrderNo 3768 很抱歉 我们不能按照你们所给的价格接受你们的订单 如你所知 相关原材料价格一直在急剧上涨 按你们给的价格接受订单 我们将无利可图 我们今天能报的最低价格如下 茉莉花 牌洗发水上海离岸价格每打人民币150元 茉莉花 牌香皂上海离岸价格每打人民币48元 海鸥 牌洗发水上海离岸价格每打人民币180元我们并不是想要催促你们 但是我们觉得我们有责任告知你们 我们原有的材料存货用光之后 我们将再度大幅度提价 贵方能否接受我们新的报价 请尽早告知 此致敬礼 DeclininganOrder 谢绝订货 你公司收到ABC公司1160号订单 订购100台彩电 但你方最低起定量是200 你给对方去信说明原因 DearSirs WehavereceivedyourorderNo 1160for100setsofourcolorTVandthankyouverymuch Toourregret thesizeofyourorderisfarbelowourrequiredminimumof200sets Asyoualreadymentionedinyourlastletter ourproductsareofsuperiorquality Wehaveconfidencethatyouwillfindareadymarketforthem Therefore ifyouwillincreaseyourorderto200sets wecanensureanearlyshipment Wewishtoreceiveyourfavorablereply Yoursfaithfully SupplementaryMaterial Back ExercisesA 1 as2 that3 unless4 toeffectby5 arrivebeduetodo shoulddo6 satisfactory satisfying7 Muchas形 副词 名词 as 句子 Though 积压8 outof ExercisesB 1 订单取消 canceltheorder2 形式发票 ProformaInvoice3 会计部 AccountingDept 4 分批装运 Partialshipment5 当前订单 currentorder6 确认订单 acknowledgetheorder7 购货单号 ordernumberO No 8 各种花色棉袜 assortedcottonsocks9 businessmachines 办公设备10 transshipment 转运 ExercisesC 1 Wearepleasedtogiveyouanorderforthefollowingitemsontheunderstandingthattheywillbesuppliedfromcurrentstockatthepricesnamed 2 ThankyouverymuchfortheOrderNo GD34 WearepleasedtoencloseourSalesConfirmationNo 9975induplicateand onecopyofwhich pleasesignandreturntousforourfile 3 Yourorderisreceivingourimmediateattentionandcanbedeliveredwellwithinyourtimelimit ExercisesC 4 Thankyouforyourorderwhilewehavetoexplainthatowingtoacorrespondingriseinthepricesofrawmaterialsourpricehasincreasedby5 5 However inordertofinalizethefirsttransactionbetweenusifyoucanincreasethequantityto1 000wearereadytoallowyoua5 discount D WehavepleasureinreceivingyourindentofSept 5forprintedshirtingandyouarewelcometobeoneofourclients Arrangeeffectby per ex D Weconfirmsupplyingyouwiththeabove mentionedatthepricelistedinyourlastletterandhaveeffectedshipmentbyS S Princess nextweek Wefirmlybelieveyouwillbeutterly completelysatisfiedwhenyoureceivethem Youmaynotknowourbusinessrange Nowweencloseacopyofcatalog Wehopethatthisinitialorderwillbring resultinmorebusinessandpleasantworkingrelations D 有关 号订单下的电阻我们发现某些商品库存过多 请告知是否可接受下列减量 取消量 零欧姆 瓦 个 取消 欧姆 瓦 从 个减至 个请酌情考虑并告知您方决定 若无法接受上述取消量 能否接受部分减量 请告知 Kilobyte千字节 WritingE1 offer quotationOct 19 firstorderOrderNo 56781 200cartonsEssentialBalmatUSD30 cartonFOBShanghaiirrevocableconfirmedsightL CshipmentnotlaterthanNoNovember 30 100packetsinaboxand60boxesinacarton E DearSirs Re OrderNo 5678for1 200cartonsofEssentialBalmThankyouforyouroffer quotationofApril 29 Wearegladtoplaceanorderwithyoufor1 200cartonsofJadeRabbitEssentialBalmatUSD30percartonFOBShanghaipayablebyirrevocableconfirmedsightL CwithshipmentnotlaterthanJune 10 Asforpacking 100packetsarepackedinaboxand60boxesinacarton Sincethisisthefirstorder wewillpayspecialattentiontothequality Lookforwardtoreceivingourorderearly Sincerelyyours TomSalesManager WritingE1 DearSirs Re OrderNo 5678for1 200cartonsofEssentialBalmThankyouforyouroffer quotationofNovember19 Wearegladtoplaceanorderwithyouforthecaptionedgoodsonthetermsandconditionsasbelow Article JadeRabbitBrandEssentialBalmQuantity 1 200cartonsPrice USD30percartonFOBShanghaiPayment payablebyirrevocableconfirmedsightL CShipment notlaterthanNovember30 Packing 100packetsinaboxand60boxesinacarton Sincethisisthefirstorder wewillpayspecialattentiontothequality Lookforwardtoreceivingourorderearly 我方订购的产品Sincerelyyours TomSalesManager标的物标题项下的货物清凉油 ThankyouforyourorderNo 5678 YourorderwillbeshippedbeforeNov 30asrequired Bestregards Mike E DearSirs Re OrderNo 5678for1 200cartonsofEssentialBalmThankyouforyouroffer quotationofMay 6 Wearegladtoplaceanorderwithyouonthetermsandatthepriceasperyourquotation Detailsoftheorderareasfollows Price USD30percartonFOBShanghaiPayment payablebyirrevocableconfirmedsightL CShipment notlaterthanJune 10Packing 100packetsinabox 60boxesinacartonSincethisisthefirstorder wewillpayspecialattentiontothequality Lookforwardtoreceivingourorderearly Sincerelyyours TomChiefBuyer E DearSirs ThankyouforyourOrderNo 123ofOct 19for30 000pairsofhouseholdslippersindicatingshipmenttobemadebeforeNovember10 However duetoheavydemandofourproductsandshortageofrawmaterialinthisseason wecan tmeetyourdeliverytime Fortunately wehavebeeninformedthatourrawmaterialwillarrivebythisTuesday andwearespeedingupourmanufacturing Weareconfidenttofulfillalltheoutstandingordersbytheendofnextmonth Butitisunderstandableforyoutocanceltheorder However weassureyouthatwecandelivertheordersbyNovember30 Thankyouforyourconsiderationandwehopetoentertainyournextorderasrequired Sincerelyyours TomSalesManager E DearSirs ThankyouforyourorderofOct 19for30 000pairsofhouseholdslippersindicatingshipmenttobemadebeforeNovember10 However duetoheavydemandofourproductsinthisseason wecan tmeetyourdateofdelivery Wewillkeepyourorderbeforeus Onceoursupplyisavailable wewillcontactyoubye mail Thankyouforyourconsideration Wehopetoentertainyournextorderasrequired Sincerelyyours IndentNo TomSalesManager F 1 for sample products enclose effected shipment business Poundlb 2 ordered demand supply available reference requirements contact F 3 received above pleased find satisfactory Since quantities repeat same glad arrange urgent stock advise stock 4 acknowledge informing shipped note place regret entertain owing keeping position contact regard enclosing information interested requirements quantity sizes UsefulExpressions Due 1 Bedue tobeexpectedtohappenorarriveataparticulartime预期的TheflightfromBostonisdueat9 30 S S RedStarisduetoarriveheretoday 红星轮预期今天到达此地 Thedraftfallsdueon31March 此汇票将于3月31日到期 UsefulExpressions Bedueforsth expecttogetsth 如 I mdueforapayrisenow 2 Dueto becauseof因为 由于The15 30traintoShanghaihasbeencancelledduetocircumstancesbeyondourcontrol Letter2 concerningthedelayeddeliveryofthegoodsundertheabovesalesconfirmation Concerning 关于 Under 在 项下 apologizeV 道歉 apologizetosb forsth 为某事向某人道歉 TheUnitedstateshasapologizedtoChinafortheaccident apology n 道歉MakeanapologyOwesb anapologyAcceptone sapology Allofthesehavebeendealtwithinstrictrotation inrotation 按先后顺序 所有这些订单的处理是严格按先后顺序进行的 4 wearegladtoinformyouthatitwasshippedperM V BenNevisthatsailedfromhereon17thSeptemberandisduetoarriveinLondonon25thOctober M V motorvessel船 轮 perM V BenNevis 由BenNevis轮 Dueto 预期 预计 Enclosedisacopyofthebillofladingfortheconsignment billoflading 提单 B LPleaseextendthecoveringL Caccordingly extend 展期 promisetoeffectshipmentofyoursubsequentordersaspromptlyaspossible effect v tomakesth happen实现 Effectshipment装船Effectpayment付款Effectinsurance投保 effect n 效果 影响 效应 1 takeeffect comeintoeffect 开始生效Thelawwilltakeeffecton1stMaynextyear 该法律将于明年5月1日开始生效 2 beineffect有效Theimportregulationisstillineffect 进口管制仍然有效 Thechangeofdemandhasagreateffectontheprice 需求量变动对价格产生很大影响 effectiveadj 有效的 Thenewpricelistshallbecomeeffectivefrom1January Inthisconnection 借此 机会 Enableustodosth 使我们能够 Exercises I 1 Pleasehavethegoodscarefullyexaminedandallimperfectpiecesrejected werelyonyourspecialattentiontothis 请对货物仔细检验 所有坏的都要剔除 我们依赖你方对此特别注意 2 Enclosedwesendyouanorderwhichpleaseexecuteatyourlowestprices Itisourfirsttrialofyourgoodsandweshallcarefullyexaminetheirvalue 附寄订单一份 请按你方最低价执行 这是我们第一次试购你方货物 我们将仔细检查货物的价值 3 Weaskyoutoselectthesegoodsascarefullyastheyforyourselves 我们要求你方仔细挑选这些货物 犹如这些货物你方自己定购的 4 Pleasenotethatthegoodsarerequiredtoreachusregularly inmonthlylotsof500pieces commencingnextmonth note 注意 inmonthlylotsof500pieces每月500件 请注意货物必须有规则地到达我处 每月500件 从下月开始 5 Pleaseacknowledgereceiptofthisorderandstatetheearliesttimefordelivery acknowledge 确认 请确认收到这订单 并说明最早的交货期 6 Werequestyoutoputtheorderinworkimmediatelyandtoadviseusafewdaysbeforeitscompletion sothatwemaysendyoushippinginstructioningoodtime puttheorderinwork workontheordershippinginstruction 装运通知 我们要求你方对该订单立即进行工作 并在完成前几天通知我们 以便及时寄给你方装运通知 7 PleaseomitfromourorderNo 579thefollowinggoods andsubstituteforthem10piecesofthegoodsaspertheattachedsample Omit删除 去掉 substitutefor代替 Asper按照 依据 请把下列货物从第579号订单上删去 并用10件按照所附样品的货物代替 8 WecabledyouthismorningtocancelourorderNo 649sentyoulastweekandnowwishtoconfirmourfaxasfollows 我们今天早晨电告你方取消上周寄你的第649号订单 现确认我方传真如下 II 1 你们也许知道 我市场急需该货 我们认为有必要强调必须按时装运 你方任何延迟装运将有损我们今后的业务 Youprobablyknowthatthereisinurgentdemandforthegoodsonourmarket Weconsider think itnecessarytostressthatthegoodsshouldbeshippedontime Anydelayinshipmentonyourpartwillbedetrimentaltothefuturebusinessbetweenus 2 附上300辆自行车的试购订单一纸 如货物质量能使我方满意 今后我们将大量定购 Enclosedpleasedfindatrialorderfor300bicycles Ifthequalityofyourproductsprovestobesatisfactorytous wewillplacelargeordersinthefuture 3 我们对在沪举行的谈判结果感到满意 随函附上我97号订单一纸 定购500只闹钟 alarmlock 以便在我市场试销 我们相信你们会十分仔细地履行这一订单 WearesatisfiedwiththeresultofthenegotiationheldinShanghai EnclosedwearesendingyouourorderNo 97for500alarmclocksfortrialsalesonourmarket Weareconfidentthatyouwillexecutethisordercarefully 4 你公司8月10号来函收悉 内附有关第100号订单定购500台缝纫机 sewingmachine 的销售确认书第90SP 5861号一式两份 今签退一份请查收 Wehavereceivedyourletterofthe10thAugust enclosingS CNo 90SP 5861induplicateagainstourorderNo 100for500setsofsewingmachines EnclosedpleasefindacopyofthesaidSalesConformation dulycountersigned Duly 及时地 适当地 Translating 你公司2000年9月20日来函内附一千台缝纫机订单一纸已收到 兹附寄第346号销售确认书一式二份 请签回一份以便存档 WehavereceivedyourletterofSeptember20 2000 togetherwith enclosinganorderfor1 000SewingMachines EnclosedisourSalesConfirmationNo 346induplicate onecopyofwhichpleasesignandreturntousforourfile 2 我已接受你方85号订单订购货号1002号印花布十万码 请告颜色搭配并按合同规定的条款开立以我方为抬头的有关信用证 YourOrderNo 85for100 000yardsofCottonPrintsArt No 1002hasbeenbooked PleaseletusknowthecolorassortmentatonceandopenthecoveringL Cinourfavoraccordingtothetermscontracted 3 我们得悉上述货物的有关信用证即将开出 请放心 一收到你方信用证 我方将尽早安排第一艘可以订得舱位的轮船装运 WelearnthatanL Ccoveringtheabove mentionedgoodswillbeestablished openedimmediately YoumayrestassuredthatwewillarrangefordispatchbythefirstavailablesteamerwiththeleastpossibledelayuponreceiptofyourL C 4 请你方注意 信用证的条款必须与我方售货确认书的条款完全相符 以免日后修改 Pleasenotethatthestipulations termsintherelevantL CshouldfullyconformwiththetermsasstatedinourS Cinordertoavoidsubsequentamendments 补充习题 Correctthefollowingsentences 1 Wearepreparedtocleanourstockbyallowingyoua5 discountonouroriginalprices clean改为clear clearourstock清货 2 Thedelayshipmentofyourorderwasduetothestrikehere 3 Whenplacingorderwithyouitisunderstoodthatyouareinapositiontosupplythegoodsexstock 插入in Whenplacingorderwithyouweunderstandthatyouareinapositiontosupplythegoodsexstock 4 Asre