仓储管理经理-工作说明.doc

AMEC ENGINEERING use the P4135 Material Delivery Process to create it automatically 催交号催交号 该字段用于确定对应于 MRR 的已接收材料已作为催交状态分项 ESI C4060 的一部分 进行了装运 并标明了相关的 ESI 编号 在接收作为一组归在某个 ESI 下的材料时 不要以手工 方式建立 MRR 而应使用 P4135 物资运输程序自动创建 MMT This field identifies that the material received against the MRR was shipped as part of a Material Movement Ticket MMT C4075 and indicates the associated MMT number If receiving material grouped under an MMT do not create the MRR manually use the P4135 Material Delivery Process to create it automatically MMT 编编号号 该字段用于确定对应于 MRR 的已接收材料已作为材料转移单 MMT C4075 的一部 分进行了装运 并标明了相关的 MMT 编号 在接收作为一组归在某个 MMT 下的材料时 不要以 手工方式建立 MRR 而应使用 P4135 物资运输程序自动创建 Inspector This field must be populated using the List of Values LOV by clicking on the LOV button or pressing F9 Only the names of those people who have been assigned the responsibility as Inspectors will appear in this field In order for a person s name to appear in this field they must be entered as an Entity Item in C4012 assigned to a Position on an approved PAA C2002 and the Position must be assigned a responsibility of INS on the C2005 form 检验员检验员 该字段必须通过点击值列表按钮或按 F9 键来使用取值列表 LOV 进行填写 该字段中只 能填写那些被委以检查员职责的人的名字 某个人的名字出现在该字段之前 他必须在 C4012 中 作为一个实体项目进行了输入 并在经审批的 PAA C2002 中被分配了某个岗位 且该岗位必须 已被授予了 C2005 表单中的 INS 职责 Carrier Vessel Waybill Packing List These fields should be entered manually with the pertinent information 承运人承运人 船名 运船名 运单单 装箱 装箱单单 这些字段应与相关的信息一起以手工方式输入 Ref 1 Ref 2 These are reference fields that may be used to enter any other information which will help to identify the receipt 参考参考 1 参考 参考 2 这两个字段是参考字段 可用于输入任何其它有助于确认收货的信息 MRR Notes Any information relevant to the MRR may be entered in this field MRR 注注释释 此字段中可输入任何与 MRR 相关的信息 Overhead Cost Rate This field is used to fill in the management cost rate for materials The number filled in here is a percent and it will be used to calculate the material s receipt cost based on the PO unit rate 综综合管理合管理费费率率 这个字段用于填入材料的综合管理费率 这里填入的数字为百分比 它将用于根据 合同单价计算材料的接收单价 Other Adjusting Cost The number filled in here is a total amount of other cost for this delivery It will be allocated across the MRR items based on each item s PO value And it will also be used to calculate the materials receipt cost 其他其他调调整整费费用用 此处填入的数字为本此运输中的其他费用总金额 这笔总金额会根据各 MRR 分项 的合同价进行分摊 参与计算材料的接收单价 Note If the project is not controlling the material s receipt cost then the above two field should be leave as default 0 注意 如注意 如项项目目组组不不对对材料的接收材料的接收单单价价进进行控制 那么以上两个字段行控制 那么以上两个字段应应保持默保持默认认的的 0 值值 Once the above information has been entered it must be saved This is done by pressing F10 on the keyboard or clicking the commit button 在完成了上述信息的输入后 必须进行保存 可按键盘上的 F10 键或点出提交按钮来进行此项操 作 Material Delivery Processing P4135 物物资资运运输输程序程序 P4135 The Material Delivery Process is used to automatically upload the materials received from an Expediting Status Item ESI C4060 or a Material Movement Ticket MMT C4075 into a C4125 Material Receiving Record MRR The running of this process automatically creates an MRR and the associated C4126 MRR MER Item records for each purchase order contained within the ESI or MMT This form is accessed from the menu by clicking on the folder Materials Management Receiving and P4135 Material Delivery Processing or the form number P4135 may be entered manually in any menu box 物资运输程序的作用在于自动地将所有由催交状态项 ESI C4060 或材料运输单 MMT C4075 接收的材料上载至材料收货记录 MMR 中 通过运行该处理功能 可以自动为 ESI 或 MMT 中的每一个采购订单创建一 MRR 记录及相关的 C4125 MRR MER 分项记录 通过点击菜 单中的 材料管理 收货 及 材料交货处理 等选项可以进入该表单 也可以在菜单框中手工输 入该程序号码 P4135 Is this an MMT Run If the items to be received are assigned to a Material Movement Ticket MMT this parameter must be set to Y If the items are assigned to an Expediting Status Item ESI enter N 是否是否为为 MMT 运行方式 运行方式 如果欲接收的材料是根据材料运输单 MMT 信息生成的 则该参数必须 设为 Y 如果将欲接收的材料是根据催交状态项 ESI 的 则输入 N Enter the MMT or ESI depending on run If the items to be received are assigned to a Material Movement Ticket MMT enter the MMT number in this parameter Note that only MMTs which have a status of FIT Freight in Transit are valid for upload If the items are assigned to an Expediting Status Item ESI enter the ESI number 根据情况根据情况输输入运入运输单输单号或催交号号或催交号 如果将欲接收的材料是根据材料运输单 MMT 信息的 则在该 参数中输入运输单编号 注意 只有那些状态标记为 FIT 货物运输中的运输单才能有效上载 如果材料是根据催交状态项 ESI 信息的 则输入该 ESI 编号 Purchase Order If receiving material on an Expediting Status Item ESI enter the purchase order number to which the ESI is associated Enter a zero in this parameter if receiving material from an MMT as the purchase order number is not applicable 采采购订单购订单 如果接收的是催交状态项 ESI 中的材料 则输入与该 ESI 相关联的采购订单编号 如 果接收的材料来自 MMT 则该参数设为零 因为采购订单编号在此不适用 MRR Date Enter the date of the receipt of the material 接收日期接收日期 输入材料收到的日期 Received by This parameter must be populated using the List of Values LOV by clicking on the LOV button or pressing F9 Only the names of those people who have been assigned the responsibility as Material Handlers will appear in this field In order for a person s name to appear in this field they must be entered as an Entity Item in C4012 assigned to a Position on an approved PAA C2002 and the Position must be assigned a responsibility of MHA on the C2005 form 接收人接收人 该参数必须通过点击值列表按钮或按 F9 键来使用取值列表 LOV 填写 该字段中只能填 写那些被委以材料管理员职责的人的名字 某个人的名字出现在该字段之前 他必须在 C4012 中 作为人员已经进行了输入 并在经审批的 PAA C2002 中被分配了某个岗位 且该岗位必须已被 授予了 C2005 表单中的 MHA 职责 Project Enter the project number This may be input manually or chosen using the List of Values by clicking on the LOV button or pressing F9 工程工程项项目目 输入该项目编号 可以手工输入该编号 也可以通过点击值列表按钮或按 F9 键 从取值 列表中选取该编号 Warehouse Location This parameter is used to assign a default warehouse location to the received items If there is more than one warehouse location applicable to the items which are received choose the location which appears most often and the rest may be updated manually in the C4126 after the items are created 存放地点存放地点 该参数用于为已接收的物品指定一个缺省的仓库地点 如果有多个仓库地点适用于该批 物品 则首先选择最常出现的地点 该分项自动创建后 可以在 C4126 中对其余的地点进行手工 更新 Once the parameters have been entered click OK on the bottom of the form When the Workflow indicates that the process is done check the second page of the report which should read Done Processing This indicates that the upload to the C4125 MRR and C4126 MRR MER Items screens was successful 上述参数输入完成后 点击表单中的 OK 按钮 当工作流显示该处理已完成后 检查该报表的第 二页 其上应出现 处理已完成 字样 这表明本次对 C4125 MRR 及 C4126 MRR MER 分项屏幕 的上载已成功完成 MRR MER Items C4126 MRR MER 条目条目 C4126 The PO item s and quantities received against a Material Receiving Record MRR are entered into this form as well as any exceptions such as overages shortages damages or non conformances Only PO items which correspond to the purchase order number identified on the MRR will be valid on this form If the P4135 Material Delivery Process has been used to upload items which have arrived on an MMT or an ESI the PO items and quantities will already appear in this form This form may be populated and left at status 1 Open Receipt Pending upon notification that the shipment has arrived on site Once the materials and quantities have been confirmed as physically received and have been reconciled with the documentation the status is changed to 3 Received 根据材料收货记录 MRR 将已接收的采购单分项及其数量输入至本表单中 同时输入其它任何 异常情况 如超量 短量 损坏 不符等 只有与采购订单编号相对应的采购单分项才能有效输入 此表单 如果是根据材料运输单或催交状态项通过 P4135 物资运输程序自动上载 则这些合同项 及其数量应该已经显示于本表单中 在得到运货已达现场的通知后 可填写本表单并将其标记为 1 开放 等待收货 当材料实物及数量已确认收到并且与单证相符后 该状态变更为 3 已接收 This form is not available from the menu and is only accessible by clicking in the bottom half of C4125 Material Receiving Record MRR form 该表单无法通过菜单方式调用 只能通过点击 C4125 材料收货记录 MRR 的下半部分进入 Note that most of the fields on this form default from another source The only fields which require any input are the item and sub item numbers the quantity received and the warehouse location If there is a discrepancy or non conformance in the quantity received then the MER No field must be populated as well If the P4135 Material Delivery Process has been used to identify items which have arrived on an MMT or an ESI the PO Items and quantities will already appear in this form 注意 本表单中的大多数字段都由其它的数据源缺省填入 只有采购单分项 子项 接收数量及仓 库地点等字段需要进行输入 如果接收的数量出现差异或不符的情况 则 MER 号字段也必须填写 如果是根据材料运输单或催交号已通过 P4135 物资运输程序自动上载 则这些采购单分项及其 数量应该已经显示于本表单中 Trans No This is a system generated number which is given to every transaction which affects inventory This field is non updatable 交易号交易号 这是一个由系统为每一笔引起库存变化的交易而自动生成的编号 该字段为不可更新的 Date Status Project MRR No PO Contract PO Type These fields default from the C4125 MRR form and are not on this form 日期 状日期 状态态 项项目 目 MRR 编编号 采号 采购单购单合同 合同合同 合同类类型型 这些字段均由 C4125 材料接收记录表单 中的数据缺省填入 不在本表单中输入 PO Item PO Sub Item Enter the item and sub item number of the material to be received This may be entered manually or chosen by clicking on the LOV button or pressing F9 采采购单购单分分项项 子子项项 输入欲接收材料的分项及子项编号 可以手工输入 也可以通过点击值列表按钮 或按 F9 键选择输入 When using the LOV only those PO items which have quantities remaining to be received will appear If a PO item has a total quantity of ten 10 committed and ten 10 have already been received on another MRR it will not appear as a valid choice on the LOV The LOV screen also displays the commodity code size amount committed and total received to date quantity 如果使用值列表输入 则只有那些数量尚未接收完成的采购单分项会出现于该列表中 如果某个 分项的总合同数量为 10 而在另一个 MRR 中数量 10 已经全部接收 则该分项不会在值列表中 将作为一种有效的选项出现 值列表中同时还显示商品代码 尺寸 合同数量及累计接收数量 If the P4135 Material Delivery Process has been used to identify items which have arrived on an MMT or an ESI the PO items and subitems will already appear in this form and need only be verified 如果根据材料运输单或催交记录已通过 P4135 物资运输程序自动上载 则这些采购单分项及子 项应该已经显示于本表单中 只需进行核实即可 Sub Project CWP These fields display the sub project and CWP for which the PO item was purchased These fields default from the PCS cost code assigned to the PO item on C4002 CWP stands for Contract Work Package and denotes the contract and contractor for which the materials were purchased ie 61 Civil Works 99 Pipe Rack As these fields are display only they are not updatable on this form 子子项项目目 CWP 这些字段用于显示采购单分项对应的子项目及 CWP 编号 这些字段会根据 C4002 中采购单分项的 PCS 成本 代码以缺省方式输入 CWP 代表 合同工作包 用于表明材料采购 的相关合同及其承包商 例如 61 土建工程 99 管廊 这些字段仅用于显示 因而不能在本 表单中对这些字段进行更新 Unit of Measure Order Quantity Total Received These fields display the unit of measure quantity ordered to date and total received to date of the purchase order item 单单位 合同量 累位 合同量 累计计接收接收总总量量 该字段会根据采购单中的信息显示计量单位 合同数量以及累计已 经接收的数量 Quantity The total quantity of the PO item which has not yet been received automatically defaults into this field If it is different modify this quantity to reflect the quantity received against the specific MRR If the P4135 Material Delivery Process has been used to identify items which have arrived on an MMT or an ESI the PO Items and the quantities will already appear in this form and need only be verified 数量数量 本字段中自动缺省输入该采购单分项尚未接收的总量 如果数量有差异 则根据具体的 MRR 对其进行修改以反映实际已接收的数量 如果是根据材料运输单或催交记录通过 P4135 物 资运输程序自动上载 则这些采购单分项及数量应该已经显示于本表单中 只需进行核实即可 If there is a discrepancy between the material received and what was supposed to be received such as an overage shortage damage or a non conformance the method of entering the quantity will vary The following are sample scenarios and the correct procedure for entering the quantities 如果已接收材料与预计接收材料之间有不一致的情况发生 如超量 短量 损坏或不符等 则应改 变输入数量的方法 以下列出了一些举例情况 以及如何输入数量的正确步骤 Overages If the overage is for a bulk item such as pipe and falls within the allowable contingency ie 3 no Material Exception Record MER needs to be raised Enter the total quantity received and ensure the Type is REC 超量超量 如果发生超量的是一种散装材料 如钢管 且在允许的误差范围内 如 3 则不需要增 加一条材料异常记录 MER 输入总的已接收数量并且确保交易类型 Type 为 REC If the overage is not for a bulk item with a contingency an MER needs to be raised First enter the quantity which was supposed to be received with a Type of REC Commit that record by clicking the commit button or pressing F10 Next insert a new record by clicking the insert button or pressing F6 Enter the same item and sub item number but enter the quantity of the overage only Enter the quarantine location then enter an MER number see MER No below and ensure the Type is EXI This identifies the quantity as being an exception EXI Exception In 如果发生超量的不是一种在误差范围内的散装物品 则需要增加一条 MER 首先 输入正常接收 的数量 并将交易类型 Type 标记为 REC 点击 保存 按钮或按 F10 键以提交该记录 接下来 通过单击 插入 按钮或按下 F6 键以插入一条新的记录 输入相同的采购单分项和子项的编号 但 只输入超量部分的数量 输入隔离地点 然后输入一个 MER 号 参见下述 MER 号 确保交易类 型 Type 标记为 EXI 这就表明了该数量是一个异常数量 EXI 异常入 Commit the record by clicking the commit button or pressing F10 The overage will not appear as part of the available inventory until the MER is resolved 点击 保存 按钮或按下 F10 键以提交该记录 在 MER 得以解决之前 超量部分不会作为可用库存 的一部分而显示 Shortages If the shortage is for a bulk item such as pipe and falls within the allowable contingency ie 3 no Material Exception Record MER needs to be raised Enter the total quantity received and ensure the Type is REC 短量短量 如果发生短量的是一种散装物品 如管件 且在允许的误差范围内 如 3 则不需要增加 一条材料异常记录 MER 输入总的已接收数量并且确保交易类型 Type 标记为 REC If the shortage is not for a bulk item with a contingency an MER needs to be raised First enter the actual quantity which was received with a Type of REC Commit that record by clicking the commit button or pressing F10 Next insert a new record by clicking the insert button or pressing F6 Enter the same item and sub item number but enter the quantity of the shortage only Enter the quarantine location As this is a mandatory field it must be populated even though there is nothing to be placed into a location Then enter an MER number see MER No below and ensure the Type is EXI This identifies the quantity as being an exception EXI Exception In 如果发生短量的不是在允许误差范围的散装物品 则需要增加一条 MER 首先 输入实际已接收 的数量 并将交易类型 Type 标记为 REC 点击 保存 按钮或按 F10 键以提交该记录 接下来 通过单击 插入 按钮或按下 F6 键以插入一条新的记录 输入相同的采购单分项和子项的编号 但 只输入短量部分的数量 输入隔离地点 由于这是一个强制性字段 即使没有任何需要输入的地 点信息也必须进行填写 然后输入一个 MER 号 参见下述 MER 号 确保交易类型 Type 标 记为 EXI 这就表明了该数量是一个异常数量 EXI 异常入 Commit the record by clicking the commit button or pressing F10 单击 保存 按钮或按下 F10 键以提交该记录 Damage An MER needs to be raised for any damages If only a partial quantity of the received items are damaged enter the total quantity of the undamaged items with a Type of REC Commit that record by clicking the commit button or pressing F10 Next insert a new record by clicking the insert button or pressing F6 Enter the same item and sub item number but enter the quantity of the damaged item s only Enter the quarantine location then enter an MER number see MER No below and ensure the Type is EXI This identifies the quantity as being an exception EXI Exception In 损损坏坏 对于任何发生损坏的情况都必须增加一条 MER 如果已接收物品中仅部分数量出现了损 坏的情况 则输入未损坏物品的总数量 并将交易类型 Type 标记为 REC 单击 保存 按钮或按 下 F10 键以提交该记录 接下来 通过单击 插入 按钮或按下 F6 键插入一种新的记录 输入相同 的采购单分项和子项的编号 但只输入受损物品的数量 输入隔离地点 然后输入一个 MER 号 参见下述 MER 号 确保交易类型 Type 标记为 EXI 这就表明了该数量是一个异常数量 EXI 异常入 If all the received items are damaged enter the quantity of the damaged item s the quarantine location then an MER number see MER No below and ensure the Type is EXI 如果所有已接收的物品都发生损坏 则输入受损物品的数量 隔离地点 然后输入一个 MER 号 参见下述 MER 号 确保交易类型 Type 标记为 EXI Commit the record by clicking the commit button or pressing F10 单击 提交 按钮或按下 F10 键以提交该记录 Non Conformance An MER needs to be raised for any non conformances If only a partial quantity of the received items are affected enter the total quantity of the unaffected items with a Type of REC Commit that record by clicking the commit button or pressing F10 Next insert a new record by clicking the insert button or pressing F6 Enter the same item and sub item number but enter the quantity of the item s with non conformances only Enter the quarantine location then enter an MER number see MER No below and ensure the Type is EXI This identifies the quantity as being an exception EXI Exception In 不符不符 对于任何发生不符的情况都必须增加一条 MER 如果仅涉及已接收物品中的部分数量 则 输入未受影响的物品的总数量 并将交易类型 Type 标记为 REC 单击 保存 按钮或按下 F10 键以提交该记录 接下来 通过单击 插入 按钮或按下 F6 键插入一种新的记录 输入相同的采购 单分项和子项的编号 但只输入发生不符情况的物品的数量 输入隔离地点 然后输入一个 MER 号 参见下述 MER 号 确保交易类型 Type 标记为 EXI 这就表明了该数量是一个异常数量 EXI 异常入 If all the received items are non conformances enter the quantity of the affected item s the quarantine location then an MER number see MER No below and ensure the Type is EXI 如果所有已接收的物品都存在不符的情况 则输入所有受影响的物品数量 隔离地点 然后是一 个 MER 号 参见下述 MER 号 确保交易类型 Type 标记为 EXI Commit the record by clicking the commit button or pressing F10 单击 保存 按钮或按下 F10 键以提交该记录 MER No Entry into this field will only be required if there is a discrepancy between the material received and what was supposed to be received Any item with an overage shortage damage or a non conformance must be linked to an MER Material Exception Record See Material Exception Record MER C4145 below An MER number must be unique and many consist of any combination of up to eight 8 characters or digits MER 号号 只有当已接收材料与计划接收材料之间存在差异时 才要求输入该字段 任何发生超量 短量 损坏或不符情况的物品都必须与一个 MER 材料异常记录 相关联 参见下述 材料异常记 录 MER C4145 MER 号必须是唯一的 最多可由 8 个字符或数字的任意组合而成 The MER number and record are automatically created in the C4145 MER form when entered into this field Once the MRR item is committed details of the exception may be identified on the C4145 MER form 输入了 MER 号之后 在 C4145 MER 表单中会自动创建 MER 号和记录 一旦 MRR 分项保存了 该异常的细节即可在 C4145 MER 表单中显示 Type This field is used to identify the transaction type REC will default into this field indicating that the quantity has been received If there is an overage shortage damage or a non conformance and an MER Material Exception Record number is entered this field changes automatically to EXI Exception In Once the MER is resolved it is re entered and allocated to a warehouse location as REC 交易交易类类型型 该字段用于确定交易类型 该字段缺省值是 REC 表明该数量已经收到 如果有超量 短量 损坏或不符的情况发生且输入了一个 MER 材料异常记录 号 则该字段自动变为 EXI 异 常入 一旦 MER 得以解决 就要重新输入该字段 并将其指定至某个仓库地点 标记为 REC Note that when a quantity is allocated as an Exception either EXI or EXO it is not considered as part of the inventory It is not added to the quantity on hand until it has been resolved and received REC 注意当某个物品的数量被注意当某个物品的数量被标记为标记为异常 即异常 即 EXI 或或 EXO 就不能将其作 就不能将其作为库为库存的一部分 在存的一部分 在处处理理 完异常情况并完成收完异常情况并完成收货货后 后 REC 方可将其增加至 方可将其增加至现现有数量中 有数量中 Location This field is used to identify the inventory warehouse location to which the materials will be allocated and from which the materials will be issued Use the list of va