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Military Style Correspondence,David R. Simonson, CAPT CAP,References,CAPR 10-1Administrative CommunicationsPREPARING AND PROCESSING CORRENSPONDENCEAFMAN 33-326USAF ManualCommunications and Information,Document Styles,MILITARY LETTERFormalAllows for changing formatUses understandable terms,Document Styles,MILITARY LETTERFormalAllows for changing formatUses understandable terms,MEMORANDUMLess FormalFormat is standard and numberedMay contain acronyms and terms that are foreign to outsiders,Common Components,Header Identifies the Sending Agency,Header Identifies the Sending AgencyDate / Symbol,Common Components,Header Identifies the Sending AgencyDate / SymbolIntroduction to Sender,Common Components,Header Identifies the Sending AgencyDate / SymbolIntroduction to SenderIntroduction to Subject,Common Components,Header Identifies the Sending AgencyDate / SymbolIntroduction to SenderIntroduction to SubjectBody of Information,Common Components,Header Identifies the Sending AgencyDate / SymbolIntroduction to SenderIntroduction to SubjectBody of InformationClosure,Common Components,Header Identifies the Sending AgencyDate / SymbolIntroduction to SenderIntroduction to SubjectBody of InformationClosureAttachments / Disclosure / Distribution,Common Components,First, Choose a style,MEMORANDUM,LETTER,HEADERS,TOHATCHI SENIOR SQUADRONCIVIL AIR PATROLUNITED STATES AIR FORCE AUXILIARYMAILING ADDRESS OR PO BOXMAIL CITY, ST 12345-6789,HEADERS,HEADQUARTERSCIVIL AIR PATROL NEW MEXICO WINGUNITED STATES AIR FORCE AUXILIARYMAILING ADDRESS OR PO BOXMAIL CITY, ST 12345-6789,HEADERS,HEADQUARTERSNEW MEXICO WINGCIVIL AIR PATROLUNITED STATES AIR FORCE AUXILIARYMAILING ADDRESS OR PO BOXMAIL CITY, ST 12345-6789,HEADERS,HEADQUARTERSNEW MEXICO WINGCIVIL AIR PATROLUNITED STATES AIR FORCE AUXILIARYMAILING ADDRESS OR PO BOXMAIL CITY, ST 12345-6789,MEMORANDUMS,LETTERS,MEMORANDUMS:Salutation,MEMORANDUM FOR: SVRA/CCMEMORANDUM FOR: NM WING ADMINISTRATIONATTENTION: Corliss GrubertMEMORANDUM FOR: THE NATIONAL COMMANDER SW REGION COMMANDER NM WING COMMANDER SEE DISTRIBUTION,MEMORANDUMS:Sender and Subject,FROM: Joe E. Dogooder, LtCol TAWG/DOX 1000 First St. NW Anywhere TA, 00001-1010 (or)FROM: John J. John, TAWG/DOSUBJECT: IFR and Night Currency (date reference),MEMORANDUMS:Numbered Body,1. This is a numbered line. The numbered line may be usedas a reference later in the document2. The left margin should always align based on the centerlineof the seal in the letterhead area.3. The second and subsequent lines following the numberedline should be left-justified.,MEMORANDUMS:Signature Element,DANIEL F. ESPINOSAMajor CAP,DANIEL F. ESPINOSAMajor CAPSquadron Commander,DANIEL F. ESPINOSA, Major, CAPDirector of Operations,MEMORANDUMS:Addendum,Attachments:NM Wing policy letter 99-3CO Wing policy letter 98-1,Listing to contain Numbering like body.List below.If only one, place besideand do not number,cc: Col Fake, SWR/CC,HEADERS,UNIT DESIGNATIONCIVIL AIR PATROLUNITED STATES AIR FORCE AUXILIARYMAILING ADDRESS OR PO BOXMAIL CITY, ST 12345-6789,HEADERS,DEPARTMENT OR HEADQUARTERSCIVIL AIR PATROL NEW MEXICO WINGUNITED STATES AIR FORCE AUXILIARYMAILING ADDRESS OR PO BOXMAIL CITY, ST 12345-6789,LETTERS:Salutation,Col Thomas L Todd, CAPSW Region Commander1234 Anywhere PlLeft Turn, TX 98765Dear Colonel Todd,LETTERS:Salutation,Col Thomas L Todd, CAPSW Region Commander1234 Anywhere PlLeft Turn, TX 98765Dear Colonel Todd,Abbreviation without punctuationFull AddressFull Title in the salutation,LETTERS :Sender, Subject, & Body,OMIT DO NOT USE IN LETTERSThis is where Sgt DeHarts english composition training pays off. Use an opening, complete a thought, introduce the next paragraph, and move on.ONE SUBJECT PER DOCUMENT, PLEASEClose by reviewing the subject matter.,LETTERS :Indented Body,This is an indented paragraph. Each paragraph should begin with an indentation to call attention to the beginning of topic.The indentation should be no greater than inch. You May allow greater indentation if itemizing or listing within aParagraph, such as:1. Making the topic into a checklist2. Calling attention to items of importance,LETTERS :Close and Signature Element,Sincerely, DANIEL F. ESPINOSA, Major, CAP,Always use sincerelyIndent right of centerPlace 5 lines between close and name,LETTERS :Addendum,Attachments:NM Wing policy letter 99-3CO Wing policy letter 98-1,Listing to contain Numbering like body.List below.If only one, place besideand do not number,cc: Col. Fake, SWR/CC,Lets Review what weve learned:,Memorandums have seals in the Upper Left corner.Letters do not.,Lets Review what weve learned:,Memorandums are introduced with MEMORANDUM FOR: ALLCAPS/SYMATTENTION OF: Upper and LowercaseLetters introduce with Title NameAddressDear ,Lets Review what weve learned:,Memorandums have a subject lineLetters introduce the subject in the first paragraph.,Lets Review what weve learned:,Memorandums have a numbered body, aligned with thecenter of the seal.Letters have indentations for each paragraph and more indentation for lists.,Lets Review what weve learned:,Memorandums close with a signature only.Letters close with Sincerely,and then a signature block.,Air Force Manual 33-326,A 68 page manual from Nov 1999 which serves to illustrate the Air Force standard. This document might serve to clarify CAPR 10-1 until a suitable revision can be obtained.Available electronically at ,” 5/8 “ HEADQUARTERSCIVIL AIR PATROLUNITED STATES AIR FORCE AUXILIARY1Jan03MEMORANDUM FOR USAF-CAP-SWR/LOFROM: NM WING