微软office 2010中文官方培训课件-在 word 2010 中创建可访问的文档-2

Add alt text to images and tables (3:00),Create accessible documents,Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.,Alternative text or alt text is read by screen reader software,so that people with visual disabilities can understand non-text content in your document.,Alt text should be included for any of the following objects in a document:,Pictures, Clip Art, Charts, Tables, Shapes (those that dont contain text and arent in a group),SmartArt graphics, Groups, Embedded objects, Ink, and Video and Audio files.,Good alt text conveys the important content or function of the object.,Its important to be as succinct as possible. Typically no more than a few words are necessary.,Though sometimes a short sentence or two might be appropriate.,Screen readers generally convey what the content is,so you dont need to include phrases like “image of,” or “table of,” or “link to.”,To add alt text to a picture, shape, chart, or SmartArt graphic,right-click it, click Format Picture, and then click the Alt Text bead.,Note that youll need to click the border of a chart or SmartArt graphic and not the individual shape or piece.,In the Description box, enter an explanation of the non-text item, and then click Close.,To add alt text to a table, right-click the table, click Table Properties, and then click the Alt Text tab.,In the Description box, enter an explanation for the table.,Now note that when you have complex content to describe, including a title is useful.,In some cases, this might make needing to read the full description unnecessary.,When youve finished entering a Description and a Title, click OK.,Now if you frequently add alt text to content in your documents,you can add the alt text shortcut command to your Quick Access Toolbar.,In the upper left corner above the Ribbon, click the Quick Access Toolbar dropdown, and then click More Commands.,Under Choose commands from, click Commands Not in the Ribbon.,Click Alt Text. Click Add to move it to the Toolbar column, and then click OK.,Next, select the image, click the new Alt Text toolbar button in your Quick Access Toolbar, and then add your alt text.,You can now add new alt text with one click from the Quick Access Toolbar.,Up next, structure tables for easy navigation.,Structure tables for easy navigation (2:08),Create accessible documents,Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.,If you use tables in your documents, either for presenting data or for formatting, its important to make them,predictable and easier to navigate by avoiding nested tables, merged, or split cells.,Tables should be simple. You can check the reading order by tabbing through the cells,to make sure the information is presented in a logical order.,For English, that means left to right, and top to bottom.,Having a designated header row in data tables makes them easier to navigate.,A table header row contains column headings that provide context.,If the table is large and crosses page or section breaks, repeating header rows,will ensure that the column headings appear at the top of every new page,making it easier for people using screen readers to keep track of where they are and what they are looking at.,First, highlight the table rows you want to designate as the header, and then click the Layout tab in Table Tools.,In the Data group, click Repeat Header Rows.,Tables are also used for formatting and organizing.,For example, when youre designing a form, the entire document is often based on a heavily formatted table,which makes it hard for people to navigate with a screen reader.,Keep formatting as simple as possible so people can logically follow the information.,Now, you also may need to merge or split cells to keep the table simple.,Do this by selecting the cell or cells, right-clicking, and then choosing Split Cells or Merge Cells from the menu.,For the Lodging cell, Ill right-click, click Split Cells, and then drag the cell borders to line them up.,Avoid using blank cells or rows to create space since its challenging for screen readers.,To delete a blank row, right-click on the row, and then click Delete Rows.,Instead of using empty rows, columns, or cells to create space, try adjusting the size,by pointing to a border and dragging the double arrow to the size that you want.,Up next, a few more tips.,Tips and tricks (1:41),Create accessible documents,Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.,There are a few additional tips that you can use when making your documents accessible.,Hyperlinks should provide a clear description of the link destination.,Avoid using the full URL or phrases like, “click here,” or “this.”,You can also include ScreenTip text that appears when you pause your pointer over the link.,First select the link, and then right-click.,Click Hyperlink, and then type a phrase in Text to display that briefly describes the link destination.,Click ScreenTip, and then type more information about the link.,You can view your ScreenTip by pointing at the link.,If you add images or objects to your document, make sure that the text wrapping keeps them in line with the text.,Screen readers will likely identify them out of order, which can be confusing.,Select your image, and then on the Format tab, in the Arrange group, click Wrap Text.,Choose a text wrapping style that keeps the image in line with the text, such as,In Line with Text, Square, or Top and Bottom.,Watermarks in general, and especially images used this way, may not be understood by users with disabilities.,If you must use one, be sure that the information it contains is included elsewhere in the document.,In this case, in the title.,Thats it for this training course. For other training courses go to office O/training,To learn more about accessibility in Microsoft products, go to M/enable,Quick Reference Card 1,Run Accessibility CheckerClick the File tab, and then click Info.Under Prepare for Sharing, click Check for Issues.Click Check Accessibility.You will return to your document where the Accessibility Checker side bar will indicate any issues your document may have.Click an issue in the side-bar to learn how you can fix it in your document.Apply heading stylesSelect the text you want to make a heading.On the Home tab, in the Styles group, click the heading that you want to use.,Create accessible documents,Quick Reference Card 2,Apply paragraph stylesOn the Home tab, in the Styles group, click Change Styles.Format paragraphs by doing one of the following:Click Style Set and choose a paragraph style that you like, orClick Paragraph Spacing, and then Custom Paragraph Spacing to enter custom spacing Before or After your paragraphs. Add alternative text (alt text) to an image or objectSelect your image or object.Right click. If its a chart or SmartArt graphic, youll need to click the border, not an individual shape or piece.Click Format Picture, and then click the Alt Text pane.In the description box, type an explanation of the non-text item, and then click Close.,Create accessible documents,Quick Reference Card 3,Add alternative text (alt text) to a tableSelect your table.Right click.Click Table Properties, and then click the Alt Text tab.In the description box, type an explanation of the table, and then click Close.Designate a header row in a tableHighlight the table rows you want to designate as a header row, and then click the Layout tab in Table Tools.In the Data group, click Repeat Header Rows.,Create accessible documents,Quick Reference Card 4,Merge or split cells in a tableHighlight the cell that you want to split, or the cells that you want to merge, and then right click.Choose Split Cell or Merge Cell as nee