Unit 2 Business Meetings

Unit2BusinessMeetings LearningObjectives Afterfinishingthisunit studentsshouldknowsomeusefulexpressionsusedatameeting knowthebasicrulesforholdingeffectivemeetings knowhowtowriteameetingminute Warm up Workingroups Discusstheadvantagesanddrawbacksofholdingmeetings Fillthefollowingchartwithyourresults gettingmoreopinions repetitivetalk takingupalotoftime takingupalotoftime wordy makingstrategies irrelevanttalk gettingconstructivesolutions makingdecisions Listening Speaking Task1 Listentothefollowingdialogueandcompleteitwiththemissinginformation NewWordsandExpressionsmakeit成功做某事takeplace举行 进行 发生goover核对 检查quartern 季度bottomline盈亏结算线keenadj 灵敏的 敏锐的insightn 洞察力strategyn 策略 对策phonein给工作单位打电话 报告某事 Kevin Hello ThisisKevinspeaking Alice Hi Kevin thisisAlice We rehavingameetingtomorrow Kevin Whenisittakingplace Alice We replanningon10o clock IsthatOK Kevin Yes that llbefine Alice We regoingto Kevin Good Ihaveaproposaltomake Alice Frankisalsogoingtomakesomesuggestionson Kevin That llbeinteresting He sgotkeeninsights Alice Yes he sgoingtooutlinesomenew Kevin IsAlanattending Alice No he sflyingtoSanFranciscoandwon tbeabletomakeit Kevin Ohwell maybehe ll Alice Ithinkso Seeyoutomorrow Bye phonein Canyoumakeit gooverlastquarter ssalesfigures improvingthebottomline salesstrategies Task2 ListentothedialogueanddecideifthefollowingstatementsareTrue T orFalse F NewWordsandExpressionsattendancen 出席 到场agendan 议事单 日程表approvev 通过 批准 同意minutesn 会议记录secondv 附议 赞成motionn 提议campaignn 运动effectivenessn 有效性 效力objectionn 反对 异议resolutionn 决定 决议 1 Margaretwasthemeetingchairman 2 Thefirstitemontheagendawastheadvertisingcampaign 3 Themeetingconcludedafterfouro clock 4 Frankapprovedtheminutesoflastmeeting butMichelledidn t 5 MichelleproposedthattheadvertisingcampaignusetheInternethomepage 6 Theresponsetotheadvertisementinthenewspaperwas25 lowerthanthatofthelastyear F T T T F F SituationalDialogue TinaisthesecretaryofSalesDepartment Sheisrequiredtoarrangeameetingwiththepurposeofpromotingsales Shehastomakeaseriesofphonecallstoconfirmthemeetingtime NowmakeadialoguebetweenTinaandJohn thesalesmanager Thefollowingsentencestructuresareforyourreference Afteryoufinishthedialogue practiceitwithyourpartner Hello Thisis speaking MayIspeakto WearegoingtoholdameetingthisWednesdaymorning Areyouavailablethen Sorry Ican tmakeitthen I mtakinganothermeetingatthemoment HowaboutThursdayafternoonat2 00 Absolutely Icanmakeit ThemeetingwillbeheldinMeetingRoom2 Whowillattendthemeeting IsGeorgethere Yes heistobepresent Ilikehispresence He salwaysgotunexpectedideas Thepurposeofthemeetingistodiscusshowtoincreaseoursales I lle mailalltheattendeesanagendaaheadofschedule Pleaseremembertocheckit OK Thankyou Passage Listentothepassage andthenfillintheblankswiththemissingwords NewWordsandExpressionsbeinvolvedin参与functionv 起作用 运行workplacen 工作场所issuen 问题 重要议题co ordinatev 协调negotiatev 协商 商议 谈判investigatev 调查setup建立 树立up to dateadj 最新的teamspirit合作精神 团队精神consensusn 意见一致resultfrom 因而 发生 产生 Dependingonyourjob youmaybeinvolvedinmeetingsonceaweekor Manyworkteams forexample functionbymeetingtogether todiscussworkplaceissues Organizationsusemeetingsto involvinganumberofpeopleorworkgroups Meetingsareusedtonegotiatesales investigateproblems setupbusinessarrangements andsoon developnewprocedures severaltimesaday formallyandinformally helpco ordinateactivities planevents Meetingsoffermanybenefitstoanorganizationanditsmembers Awell runmeeting peoplecankeepup to datewithdevelopmentsandchanges whichmeansbetterplanningandco operationbetweensections Meetingscangivepeople andhelpdevelopteamspirit Otherbenefitsofwell managedmeetingsincludegreaterorganizationalconsensusresultingfromcollaboration and moreeffectiveproblem encouragesco ordination anopportunitytoshareideas solving LanguageFocus Atthebeginningofthemeeting 1 Ladiesandgentlemen Ithinkweshouldbegin 2 Let scallthemeetingtoorder 3 Let sgetthingsstarted 4 Shallwebegin 5 Let sgetthingsunderway 6 Letmebringyourattentiontothemainissues 7 Ifeveryonehasacopyoftheagenda letmefirstexplainthepurposeofthemeeting 8 Allowmetosetoutthemainissuesforyou 9 Firstofall I dliketointroduceacolleaguefromourbranchoffice Duringthemeeting Thereare3itemsontheagenda Thefirstitemistoapprovethelastmeetingminutes 2 We llhavetokeepeachitemto15minutes Otherwisewe llnevergetthrough 3 Let sbegintodiscussthefirstproblem 4 Whydon twemoveontotheseconditem 5 Ifnobodyhasanythingelsetoaddletsmoveonthenextpoint 6 Doyouhaveanythingtoadd 7 Whatdoyouthinkaboutthisproposal 8 What syouropinionaboutthismotion Duringthemeeting 9 I msorrytointerruptyou butI mafraidwe rerunningoutoftime 10 Haveyougotanythingtosayaboutthis 11 I msorry Ican tfollowyou Couldyourepeatit 12 Iabsolutelyagreewithyou 13 I minfavourofyou 14 Sorry Iobjecttoyourproposal Itisjustnotworkable 15 Idon tholdwithyourviewsonthismatter 16 Couldwehavesomeotheropinions Summarizingthemeeting Beforeweclosetoday smeeting letmejustsummarizethemainpoints 2 Letmequicklygoovertoday smainpoints 3 Tosumup 4 Whydon twequicklysummarizewhatwe vedonetoday 5 Inbrief 6 ShallIgooverthemainpoints Closingthemeeting IftherearenoothercommentsI dliketowrapthismeetingup 2 Let sbringthistoaclosefortoday 3 Themeetingisfinishedandwe llseeeachothernextMonday 4 Themeetingisclosed 5 Itlooksasthoughwe vecoveredthemainitems 6 Isthereanyotherbusiness EasyTime Enjoythefollowingsong WhenYouBelieve Reading Lead in Workinpairs Businessmeetingsarenecessarytoreachdecisionsandresolvevariousproblems Butsometimesmeetingsareawasteoftime Herearesomesuggestionsforeffectivebusinessmeetings Ticktheonesyouareinfavorofandthenreadthetexttocheckyouranswers 1 Invitenecessaryparticipants 2 Invitealltheleadersoftheorganizationtoattendthemeeting 3 Themeetingshouldn tstartuntilalltheparticipantsarepresent 4 Startthemeetingontimeandneglectthelatecomers 5 Participantscanspeakwhatevertheylike 6 Topicsirrelevanttothemeetingshouldbestopped 7 Prepareanagendaindetailanddistributethemtotheparticipants 8 Participantsshouldmakesomepreparationsaccordingtotheagenda 9 Timeshouldbeassignedforeachitemontheagenda 10 Thediscussionforeachitemshouldnotlastfor15minutes Reading EightRulesforBusinessMeetings NewWordsandExpressions afactoflife无法避免的现实conduct k n d kt v 主持 控制 操纵accomplish k mpl v 完成 实现reputation repju te n n 名声 名誉devote d v ut v 付出 奉献 时间 精力consult k n s lt v 请教 查阅authorization ra ze n n 授权 批准ontheotherhand另一方面appreciate pri e t v 感激 赏识distribute d str bju t v 分发 分配announcement naunsm nt n 宣布 宣告 通知 inadvance预先 事前latecomer le t k m n 迟来者 新来者allot l t v 分派 摊派 拨给stickto坚持 维持drag dr g v 拉 拽 拖redirect ri d rekt v 使改变方向stray stre v 偏离 背离 离题cometothefore脱颖而出 惹人注意assuming sju mi conj 假定 假如makeanoteof记下 记笔记appropriate pr upr t adj 适当的 合适的summarize s m ra z v 总结 概括 followup采取进一步行动 跟进spoil sp l v 破坏 毁掉irrelevant rel v nt adj 不相关的 不切题的participant p t s p nt n 参加者observe b z v v 遵守 奉行etiquette et ket n 礼节 礼仪ontrack有望成功 在正轨上 Notes Thatmaybetrue butbusinessmeetingsareafactoflife andthebestwecandoislearntomakethemworththetimeandefforttheyrequire 可能真是这样 但是参加商务会议是不可改变的事实 我们尽全力能做的就是让开会所花的时间和精力有价值 2 Aneffectiveagendaismuchmorethanalistoftopics Itcanfunctionasameetingannouncement aswellasatooltohelptheleadercontrolthediscussion 一份高效议程并不是只罗列会议议题 它可以起到公布会议的作用 也可以作为一种帮助领导者控制讨论时间的工具 3 Sendingitoutinadvanceletspeopleknowwhatwillbediscussedandgivesthemanopportunitytogatherinformationtheywillneedandpreparetheirinput 提前将议程发给与会者 让他们知道此次会议要讨论的事项 给他们机会收集所需要的信息 并做好准备工作 sendingitoutinadvance动名词短语作主语 谓语用第三人称单数形式 4 Namesofthosewhoaretotaketheactionsshouldbeincludedinthenotesand ifpossible someoneshouldbedesignatedtofollowupontheactions 应该记下参与行动的人名 如果有可能 应该指定某个人对行动进行跟进 betodosth意思是 将要做某事 Example MarkistoleaveforNewYorknextMondaytoattendabusinessmeeting 马克将于下周一赴纽约参加一个商务会议 ifpossible是ifitispossible的省略句 5 Ifyoufollowtheserules youwillnotonlybeobservingpropermeetingetiquette butyouwillalsobeontracktoaneffectivebusinessmeetingthatdeliversresults 如果你按照这几条规则来做 你不仅遵守了恰当的商务会议礼仪 而且还有望提高本次会议的效率 得到想要的结果 deliver的意思是 给出 Example Thejurydeliveredaverdictofnotguilty 陪审团作出了无罪判决 Exercises ReadthetextanddecidewhetherthefollowingstatementsareTrue T orFalse F 1 Althoughpeopleinbusinessoftencomplaintheyhavemanymeetings theyhavetoarrangeformeetingstosolvevariousproblems 2 Ifphonecallscouldsolveproblems thereisnoneedtoholdameeting 3 Peoplearereluctanttotakeunnecessarymeetings 4 Itisessentialtoinvitealltheleadingmembersintheorganizationwhenholdingameeting T F T T 5 Anagendaisalistoftopics whichshouldbedistributedonlytothechairmanofthemeeting 6 Latecomersshouldbewaitedfor otherwisetheydon tknowwhathavehappened 7 Ifsomeonestraysawayfromthetopicofthemeeting lethimstop T F F 8 Everyoneatthemeetingshouldtakenotes 9 Everyitemontheagendashouldbeallottedthesametime 10 Topicsirrelevanttothetopicbeingdiscussedshouldbestopped T F T II WritethefollowingwordsinColumnAaccordingtotheirexplanationinColumnB ColumnAColumnB 1 2 3 4 5 6 7 8 completesuccessfullynotconnectedshowgratitude understandgivesthforaparticularpurposeobeyrules laws etcmakeasummaryofsthgotoapersonorabookforinformationformalrulesofpolitebehaviorinsociety accomplish irrelevant appreciate allot observe summarize consult etiquette III Fillintheblankswiththewordsorphrasesgivenbelow Changetheformsifnecessary inadvancesticktofollowupdistributeontrackdevoteappropriateontheotherhand Shehas allherenergiestothecareofhomelesspeople 2 Theyare tomakerecordprofits 3 OnetheonehandI dlikeajobwhichpaysmore but IenjoytheworkI mdoingatthemoment devoted ontrack ontheotherhand 4 Youshould yourletterwithaphonecall 5 It simpossibletoknow whatwillhappen 6 Hisformalstyleofspeakingwas totheoccasion 7 Theorganization foodandblanketstotheearthquakevictims 8 We dbetter themainroad becausetheotherroadsareblockedwithsnow stickto followup inadvance appropriate distributed IV TranslatethefollowingsentencesintoEnglish 1 现在开会 在开会前 我要说的是希望这次会议将是建设性的 并有积极的结果 Iwouldliketocallthemeetingtoorder BeforewebeginIshouldliketosaythatIhopethemeetingwillbeconstructiveandhaveapositiveoutcome 2 对不起 我不完全同意你的看法 你是否可以做些改动呢 I msorrybutIreallydon tquiteagreewithyouonthat Wouldyoubepreparedtomakesomechanges 3 成为一名出色的会议主持人意味着他能够很好地控制整个会议 包括对会议不同阶段的控制 会议开始时的控制 会议进行中的控制以及会议结束时的控制 Tobeaneffectivemeetingleadermeansoneshouldexerciseagoodcontroloverthemeeting whichcoversdifferentstagesatameeting controlattheverybeginning controlduringthemeetingandcontrolattheend 4 我还没看过那部电影 所以别把内容告诉我 以免坏了我的兴致 spoil Ihaven tseenthefilm sodon tspoilitformebytellingmewhathappens 5 我们在他们指定的时间内把工作做完了 allot Wedidtheworkwithinthetimethey dallottedtous Writing MeetingMinutes MeetingMinutesaretheinstantwrittenrecordofameeting Theytypicallydescribetheeventsofthemeeting startingwiththedateandtimeofthemeeting alistofattendees astatementoftheissuesconsideredbytheparticipants andrelatedresponsesordecisionsfortheissues Minutesmaybecreatedduringatthemeetingbyatypist whomayuseshorthandnotationandthenpreparetheminutesandissuethemtotheparticipantsafterwards Alternatively ameetingcanbeaudiorecorded Thesecretarymaytakenotes withminutespreparedlater Itisusuallyimportantfortheminutestobeterseandonlyincludeasummaryofdiscussionanddecisions Averbatim 逐字的 reportistypicallynotuseful Theminutesofcertaingroups suchasacorporateboardofdirectors mustbekeptonfileandareimportantlegaldocuments Sample1 Sample2 MINUTESOFAMEETINGTODISCUSSFACTORYEXTENSIONHELDON13thSEPTEMBER2008AT3P M 1 Thefollowingmemberswereinattendance SaraSimms ChairpersonHowardLin DirectorofOperationsJimDavis DirectorofPersonnelJoyceLiu VicePresidentofInternationalRelationsJamesChou Treasurer2 Thefollowingmemberswerenotinattendance KenSmith SupervisorofOperationsKateGreen DirectorofLogistics3 PresentbyInvitation RobinSteward Architect 4 Minutesoflastmeetingheldon4thSeptember at3p m wereapproved 5 a HowardLinreportedonhisinterviewwiththelocalBuildingInspector andsaidthatdetailedplansofthefoundationswererequired b RobinSteward thearchitectreportedthattheplanshadbeendrawnupandsenttotheBuildingInspector 6 a JimDavisreportedonlaboravailableforthenewextension andsuggestedaprogramshouldbeputinhandtotrainworkers b ItwasagreedthatatrainingprogramshouldbestartedimmediatelyandthatanestimateofthecostshouldbeprovidedbythePersonnelManager 7 Itwasconcurredthatthesubsequentmeetingofthecommitteewillbeheldat3p m onOctober10th 2008inRoom209 8 Adjournment Themeetingadjournedat4 30p m Chairperson Signature Sep 13 2008Secretary Signature Sep 13 2008 UsefulExpressions 会议记录常用句型 Themeetingwasheldon date at time in at place by sb 会议于 日期 时间 在 地点 举行 2 Themeetingwaspresidedoverby 会议由 主持 3 Apologieswerereceivedfrom sb 会议收到 某人 的请假 4 Themeetingwascalledtoorderby sb at time forthepurpos