会议策划方案(英文)

Meeting planning Theme：Environmental protection Planner：Zu yingying, Xu Ting, Zhai Yi Planning time：December ,2011 Catalog preface I. The Basic Components of The Conference1.The theme of the conference2.The purpose of the conference3.The time of the conference4.The place of the conference5.The organization of conference6. ParticipantsII. Meeting agenda and scheduleIII. The venue layoutIV. The organization and the division of laborV. Preparatory programVI. Expense budgetVII. Matters needing attention ReferencesThanks Preface “Energy saving and emission reduction” is not only the buzzwords in todays society, but also related to the strategic options of human in the future. To improve peoples awareness of “Energy saving and emission reduction”， it is of great significance to make simple changes in lifestyle or spending habits and reduce global warming greenhouse gas emissions (mainly to reduce carbon dioxide). “Low-carbon life” & energy saving environmental protection can greatly help to slow down global warming and environmental degradation speed. To reduce carbon dioxide emissions and select the “low-carbon life” is not only the bounden duty of the Chinese citizens, but people around the world as well. Hereby, the third China low carbon environmental protection conference will be hold in Suzhou Conference Center,Aim to arouse the global citizens awareness of environmental protection, to protect our only home. The meeting lasted for three days. By the Suzhou Environmental Protection Association, China Environmental Protection Committee , Suzhou environmental protection foundation , and the international environmental protection organization sponsors jointly.The foreign friends to speak, the environmental committee appeal, will be deeply touched our hearts, and affect our behavior. Energy saving and emission reduction, brook no delay. Let us act together, work together to protect our only home, to add a little green to our earth ! I. The Basic Components of The Conference1. Theme of the ConferenceLow-carbon environment, start from me2The Purpose of The ConferenceThe Earth is our unique mother, but she does not get the respect which she deserves.Everyone has a share of responsibility to protect the world around us. Citizens should raise the awareness of environmental protection, strengthen the concept of environmental protection, to protect environment and contribute to their own strength. But current environmental condition is not optimistic in our country.People did not put environmental protection into daily life. To further improve the environmental awareness of our citizens, it is necessary to set up the Environment Association. Through it, it will be easier to organize colorful activities to help people develop a good habit of global environment protection. 3. Time of the Conference January 1, 2012 - January 3, 20124 Place of the ConferenceThe forth floor at Suzhou Conference Center5. Organization of the Conference Sponsor: Suzhou City Environmental Protection Association Organizers: Suzhou City Environmental Protection Association, China Environmental Protection Committee Co-organizers: Suzhou City Environmental Protection Organization Foundation Support Unit: Suzhou City Environmental Protection Organization Foundation ， Suzhou Mobile-TV Channel, Suzhou University Alliance6. Participants (1) chairman of Suzhou City Environmental Protection Organization Foundation: 1;(2)representatives of China Environmental Protection Committee: 8; (3)member of Suzhou City Environmental Protection Association: 20; (4)honored guests: 10(including 2 foreign guests); (5)representatives of university students: 20 (6)Suzhou Mobile-TV Channel, other participating media staff: 8; (7)security personnel: 20; (8)volunteers: 20; Total: 107.II. Agenda and Schedule a.arrangements on the first day (Jan. 1st) Docking station and report (a) Time: 7:0017:00 (b) place: Participants arrive at each site registration location: City Holiday Inn ( four floor hall reception group responsible for, and in front of the hotel welcomed the vertical card ) (c)Personnel information gathering and meeting information distribution( business services group responsible for ) Please fill in the personal information of personnel attending the meeting and distribute meeting related information, business staff are required to report persons meeting schedule, matters needing attention and food and accommodation arrangements, participants with corresponding personnel required by invitation for the number to the hotel. (d) Notice: notice the staff welcome dinner time and location, all participants must attend by invitation.b. Arrangements on the 2nd day (January 2) (a). opening ceremony preparation ( business services group responsible for ) (b).Meeting agenda (1)opening ceremony (2)foreign guests * * * and * * * respectively speech (3)Guest speeches Respectively (4)the delegates of China Environmental Protection Committee * * and six other delegates one by one speech (5) rest （6）Suzhou environmental protection association president to do a summary speech （7）Lunch and rest ( buffet) （8） student representatives speech （9）Chairman of Environmental Protection Organization Foundation delivers a speech （10）rest （11）Suzhou environmental protection foundation president made a concluding statement and appeal people to protect our earth . (12) The environmental protection propaganda video play. (13) time for free discussion and media, (14) ending (c). the closing dinner(a) Time :19:00-21: 30(b) Place: the banquet hall on the third floor of City Holiday Inn (c) Personnel: all participantC. Arrangement on the 3rd day(January 3)Visit the exhibition hall and famous gardens in Suzhou, see the participants off Table (1) AgendaDateTimeContents Jan. 1stWhole day9:0017:00Meeting the participants, check and hand out materials18:0020:30Welcome DinnerJan.2nda.m. 7:308:30 Breakfast8:309:00Opening ceremony9:0010:00Addressing from guests10:0010:45Speeches from representatives of China Environmental Protection Committee10:4511:00Break time 11:0011:30The President of Suzhou Environmental Protection Association makes a concluding statement11:3014:00Lunch and rest (buffet)p.m.14:0015:00Student representatives make statements15：0016:00environmental knowledge training16:0016:15Break time16:1516:45Chairman of Suzhou City Environmental Protection Organization Foundation makes a concluding statement and appeal16:4517:00play promotional video about environmental protection17:0017:40Free discussion and media interviewevening19：00Closing dinner of conference21：30End of the dinnerJan. 3rdThe whole day 7:308:30Breakfast8:3015:00Visit Environmental hall of Suzhou ,the Humble Administrators Garden and Museum see the participants off III. Layout of the conference hall Table (2) Layout of the conference hallNo. Name AmountPlacementuserPerson in charge1camera2around the hallworker*2headset 4rostrum3power source2rostrum4projector2rostrum5computer2rostrum6sign pen4information deskconsultantvolunteer7ball pen224 of sign desk8banner2before and behind the hall9Colored flag5around the hallvolunteer10flower2 bundlesrostrumworker11corsage10 bundlessigned-deskguestsworker12publicity plate62 signed-desk, 4 information deskparticipantsworker13guests introduced card10both sides of the hallworker14Display board2Both sides of the front gateworker15Registration card2entrancevolunteer16tablecloth2sign deskAttendants volunteer17ribbon6sign deskAttendants worker18Ceremonial clothing6Miss Mannersworker19Mineral water24 boxesThe whole hallParticipantsvolunteerIV. Organization and job division :A. leading group Director: the member of Suzhou City Environmental Protection Association Responsibilities: be in charge of this meeting roundly, coordinate and supervise every group;B. grouping and duties a. the planning layout group Members: the member of Suzhou City Environmental Protection Association Tasks: arrange the conference hall and plan the process of the meeting b. the organization and management groupMembers: the representatives of China Environmental ProtectionCommittee,the chairman of Suzhou City Environmental ProtectionOrganization FoundationTasks: organizing and maintaining the meeting is carried out smoothlyc. meeting services group:Members: the security personnel, volunteersTasks: maintain order, service for the needs of all people d. the media network group:Members: Suzhou Mobile-TV Channel, other participating media staffTasks: make timely reports for the meeting V. Preparation program Table c Preparation programNo.Work contentFinishing timeDepartment1To issue the invitationBefore Dec.15th meeting service group2Collect and arrange promotional video about environmental protectionBefore Dec. 20th planning layout group3Finish the participants speechBefore Dec. 20th meeting service group4Make environmental production slideBefore Dec. 20th meeting service group5Finalize and print agendaBefore Dec. 20th meeting service group6the information printed and baggingBefore Dec. 20th meeting service group7Purchase goods and materials (smoke, drinks, fruits and so on)Dec. 24th meeting service group8Contact the hotelDec. 24th meeting service group9Finish the design of Environmental protection handbookDec. 20th planning layout group10Finish making and designing postersDec. 20th planning layout group11Contact photo studioBefore Dec.20th planning layout group12Hotel peripheral arrangementevening of Dec. 25th planning layout group13Meeting room layoutDec. 26th planning layout group14Meeting and party rehearsalDec. 31st planning layout group15the welcome sign and license plates producedBefore Dec. 20th planning layout group16Check and prepare the cars Before Dec. 30th meeting service group17Welcome guests (arrival timing, vehicle arrangements, arrangements for airport personnel)Dec. 18thmeeting service group18Book return tickets for guestsDecember 30th meeting service groupVI. Expense budgeta. room charge: 330 yuan / room x 50 x 3 days = 49,500 yuanb. meal: 1200 yuan / table x 12 tables x 5 meals = 72,000 yuanc. mineral water: 1.5 yuan / bottle x 12 bottles / box x 24 boxes = 432 yuand. conference room: 8000 (rental fee including audio, microphone)e. room decoration: 15,000 yuanf. dinner: 20,000 yuang .photography: 800 yuanh. transportation: 8,000 yuani. admission fee: 2,000yuanj. gift: 3,000 yuank. clothing：1,200 yuanl. unexpected cost: 12,000 yuanTotal cost: 191,932 yuanVII. Matters needing attentiona. Each group must be in strict accordance with the progress of the preparatory work plan.b. The leading group should oversee each group complete its task on time.c. During the meeting, staffs and volunteers must wear uniforms and wear the name card.d. During the meeting, staffs must on place 10 minutes early.References1. /view/d8fc5927ccbff121dd36835b.html2. /view/eefdc8d376ee3240.html3. /view/