Presentation Skills-- Very Good Material.ppt

1、Presentation Skills,English for Graduate Study,Warm-up,Have you ever given any presentations? What is your presentation about? Analyze your presentation skills.,PowerPoint by Aj. Sorada Wattana,Objective:,In this lesson you will,develop presentation skills make a brief oral presentation in English,P

2、resenting is a SkillDeveloped through experience and training.,3 Steps of Delivering a Speech,Prepare to speak Develop your presentation Deliver your presentation,PowerPoint by Aj. Sorada Wattana,Step1: Preparing to speak,When you prepare your presentation, be sure to,define your purpose clearly, an

3、alyze your audience as thoroughly as possible, and plan your speech carefully.,PowerPoint by Aj. Sorada Wattana,Defining your purpose:,to inform to persuade to motivate to entertain,The four basic reasons for giving a presentation are,PowerPoint by Aj. Sorada Wattana,Defining your purpose:,Here are

4、sample statements of purpose:,To inform the accounting department of the new remote data-access policy. To persuade potential customers that our business offers the best data communication services for their needs. To motivate the sales force to increase product sales by 10 percent.,PowerPoint by Aj

5、. Sorada Wattana,Defining your purpose:,PHYSICAL FITNESS IS GOOD FOR BUSINESS,Purpose: to convince company officers to approve an on-site fitness center.,PowerPoint by Aj. Sorada Wattana,Analyzing your audience:,Analyzing your audience is important because you will be able to:,target the style and c

6、ontent of your presentation,your audiences need, interests, knowledge and understanding,To,Planning your presentation,establish the main idea organize your message prepare an outline estimate the appropriate length decide on the most effective style,driven by what you know about your audience.,Plann

7、ing your presentation,Establishing the main idea,What is the main idea, or theme that you want to convey to your audience? What is one message you want the audience to walk away with?,Planning your presentation,Establishing the main idea,The main idea points out how the audience can benefit from you

8、r message. Here are some examples: Reorganizing the data-processing department will lead to better service at a lower cost. We should build a new plant in Phuket to reduce operating costs and to capitalize on growing demand in the south.,PowerPoint by Aj. Sorada Wattana,Planning your presentation,Or

9、ganizing your message,plan your presentation to arouse interest give a preview of whats to come.,Introduction,Body,be prepared to explain the who, what, when, where, why, and how of your subject,review the points youve made close with a statement that will help your audience remember the subject of

10、your speech,Closing,PowerPoint by Aj. Sorada Wattana,Defining your purpose:,PHYSICAL FITNESS IS GOOD FOR BUSINESS,Purpose: to convince company officers to approve an on-site fitness center.,Introduction Body I Body II Conclusion,PowerPoint by Aj. Sorada Wattana,Planning your presentation,Preparing a

11、n outline,A carefully prepared outline will help you stay on task. You will use it to make sure your message,accomplishes its purpose, is audience centered, and can be delivered in the allotted time.,PowerPoint by Aj. Sorada Wattana,Planning your presentation,Preparing an outline,the headings on the

12、 outline should be complete sentences or lengthy phrases rather one-or-two word topic headings,If you plan to deliver your presentation from notes,your outline can also become your final script.,PowerPoint by Aj. Sorada Wattana,Planning your presentation,Preparing an outline,your outline can include

13、,notes that indicate where visual aids will be used. transitional sentences you will use to connect main points. notes about using a certain tone or body language and clues:“Pause here, speak slowly, give extra emphasis”,PowerPoint by Aj. Sorada Wattana,Defining your purpose:,PHYSICAL FITNESS IS GOO

14、D FOR BUSINESS,Purpose: to convince company officers to approve an on-site fitness center.,Introduction Body I A. 1. 2. B. 1. 2.,Body II A. 1. 2. B. 1. 2. IV. Conclusion,PowerPoint by Aj. Sorada Wattana,Planning your presentation,Estimating Length,You will need to tailor your material to the time al

15、lowed, which is often strictly regulated. You can use your outline to estimate how much time your presentation will take,PowerPoint by Aj. Sorada Wattana,Planning your presentation,PowerPoint by Aj. Sorada Wattana,Planning your presentation,Deciding on style,choose your style to fit the occasion. yo

16、ur style is determined by,the size of the audience, the subject, the time available for preparation,PowerPoint by Aj. Sorada Wattana,Planning your presentation,Deciding on style,In general, you should - use a casual/informal style for small groups - use a formal style for large groups and important

17、events whether you are delivering a formal or informal speech, you should always choose your words carefully. If you want your audience to understand your message, your language must be simple and clear.,PowerPoint by Aj. Sorada Wattana,Step2: Developing your presentation,The introduction The body T

18、he close The Question-and-Answer Period,PowerPoint by Aj. Sorada Wattana,The Introduction,During the first five minutes of your presentation, you should introduce yourself announce your topic tell your audience what the structure of your presentation will be provide them with opportunities to ask qu

19、estions.,PowerPoint by Aj. Sorada Wattana,The Introduction,Welcoming your audience and introducing yourself/group member: Good morning/ afternoon ladies and gentlemen. Good morning/ afternoon everybody. Im/My name is . . . (and our group members consist of Mr. /Ms. . . . .),PowerPoint by Aj. Sorada

20、Wattana,The Introduction,Announcing the topic: Im glad to have this opportunity to present . . . Today, Id like to talk (to you) about . . . The focus of my presentation is . . . My topic today is . . . Id like to share some thoughts on . . .,PowerPoint by Aj. Sorada Wattana,The Introduction,Outlini

21、ng the structure of your presentation:,Ive divided my topic into (4) parts. They are . . . Ive divided my topic into (4) parts. The information is as follows: A . . . B . . . C . . . D . . .,PowerPoint by Aj. Sorada Wattana,The Introduction,Outlining the structure of your presentation:,Ive divided m

22、y topic into (4) parts. Ill start by / Let me start by describing the current position in Europe. Then, Ill move on to some of the achievements weve made in Asia. After that, Ill consider the opportunities we see for further expansion in Africa. Lastly, Ill conclude with some recommendations.,PowerP

23、oint by Aj. Sorada Wattana,The Introduction,Giving instructions about questions,Do feel free to interrupt me if you have any questions. Ill try to answer all of your questions after the presentation. I plan to keep some time for questions after the presentation.,PowerPoint by Aj. Sorada Wattana,The

24、Introduction,Good morning ladies and gentlemen. Im Today I would like to talk about the study of Mr. X who changed the world of education system. Ive divided my presentation into 5 parts. They are “introduction” “research methodology ” “ finding” “ discussion” and “conclusion”. Do feel free to inter

25、rupt me if you have any questions.,PowerPoint by Aj. Sorada Wattana,The Body,Connecting the ideas,Help your audience follow your presentation by using clear transitions between sentences and paragraphs, as well as between major sections. Small links between sentences and paragraphs = use one or two

26、transitional words: therefore, because, in addition, however, for example, nevertheless, finally. To link major sections of the speech or presentation = use complete sentences, such as “Now that weve reviewed the problem, lets take a look at some solutions.”,PowerPoint by Aj. Sorada Wattana,The Body

27、,Holding the audiences attention,Relate your subject to the audiences needs. Use clear language. Explain the relationship between your subject and familiar ideas. Get audience involved. Use visual aids to help clarity points and stimulate interests.,PowerPoint by Aj. Sorada Wattana,The Close,In conc

28、lusion/ To conclude / To summarize / To sum up/ In summary,. Right, lets sum up, shall we? Lets summarize briefly what weve looked at. Finally, let me remind you of some of the issues weve covered.,When developing your conclusion, begin by telling listeners that youre about to finish so that theyll

29、make one final effort to listen intently.,PowerPoint by Aj. Sorada Wattana,The Question-and Answer Period,Be sure to plan for an opportunity for questions and answers. Otherwise, you might just as well write a report.,Questions are a good opportunity for you to interact with your audience. It may be

30、 helpful for you to try to predict what questions will be asked so that you can prepare your responses in advance. You may wish to accept questions at any time during your presentation, or to keep a time for questions after your presentation.,PowerPoint by Aj. Sorada Wattana,The Question-and Answer

31、Period,Be polite with all questioners, even if they ask difficult questions. They are showing interest in what you have to say and they deserve attention. Sometimes you can reformulate a question, answer the question with another question, or even ask for comments from the rest of the audience.,Be s

32、ure to plan for an opportunity for questions and answers. Otherwise, you might just as well write a report.,PowerPoint by Aj. Sorada Wattana,The Question-and Answer Period,Do you have any questions? Does anyone have any questions? Are there any questions? Now Ill try to answer any questions you may

33、have.,Be sure to plan for an opportunity for questions and answers. Otherwise, you might just as well write a report.,PowerPoint by Aj. Sorada Wattana,Step 3: Deliver your presentation,Getting ready to your presentation Overcoming anxiety Using visual aids effectively During the presentation Finishi

34、ng the presentation,PowerPoint by Aj. Sorada Wattana,Step 3: Deliver your presentation,Getting ready to your presentation,Build your self-confidence by practicing,practice in front of a mirror try to visualize the room filled with listeners put your talk on tape to check the sound of your voice and

35、your timing, phrasing, and emphasis. rehearse on videotape to see yourself as your audience will. include your visual aids and coordinate them with your talk.,PowerPoint by Aj. Sorada Wattana,Step 3: Deliver your presentation,Overcoming anxiety,Rehearse until you are thoroughly familiar with your ma

36、terial. Think positively about your audience, yourself, and what you have to say. See yourself as professional and your audience will too. Before you begin to speak, take a few deep breaths. Have your first sentence memorized and on the tip of your tongue.,PowerPoint by Aj. Sorada Wattana,Step 3: De

37、liver your presentation,Overcoming anxiety,If your throat is dry, drink some water. If you feel that you are losing your audience during the speech, dont panic. - Try to pull them back by involving them in the action; ask for their opinions or pause for questions. Keep going. Things usually get better, and