某咨询中石油财务信息系统设计

1、PetroChinaRequirements and design of FMIS modificationsFMIS enhancement projectDecember 19991Contents1. Business requirements32. Gap analysis103. Overall approach and design principles134. Business process overview155. Overview of system changes186. New data files and associated processes247. System

2、 processes for consolidation and reporting29Appendix A - Report formats322System Design for FMIS Modification2 System Design for FMIS ModificationBusiness requirementsChapter 13System Design for FMIS ModificationTo be able to do an IPO, PetroChina need to be able to produce certain key financial rep

3、ortsTo produce these reports, some changes to FMIS needs to be implemented.Business requirement overviewThe FMIS system need to be able to produce the following reports:nAnnual consolidation reports as required by China Finance Ministry based on the PRC GAAP for joint-stock company. nQuarterly conso

4、lidation of reports of the overall ListCo based on the IAS is required for publicly listed companies. nDisclosure items are also required by IAS and PRC GAAP for joint-stock company. nSome other information is required to support annual auditing.All the above reports (except the audit information) w

5、ill need to be produced along the new PetroChina organization structure as described in the following page. The above reporting requirements are detailed in the next pages.4System Design for FMIS ModificationPetroChinaLevel 1PetroChinaLevel 2SpecializedCo/Business GroupLevel 3SegmentLevel 4TypeE&

6、;P. .Level 5BusinessUnits.Gas & PipelineDownstreamOil&GasE&PNatural gas(inc. gas pipeline)Refining &MarketingPetrochemicals& marketingOthersRefiningPetroChina reporting structureMarketingR&DChina oilHQBeijingE&PHuaBeiG&PHuaBeiRefineryHuaBeiNorth ChinaPetr.TradeChina O

7、&GresearchinstituteLevel 6OperationsUnitsLevel 7SuboperationsUnitsOil field #1Oil field #2Oil field #3District 1District 2District 35System Design for FMIS ModificationPRC GAAP consolidation report requires the following data:Business requirements for PRC consolidationlIndividual PRC GAAP report

8、s of all entity involved in consolidation.nBalance sheet ( PRC GAAP) nIncome statementnCash flow statementlInternal transactions reportslInternal transaction listInternal product sales or purchase reportInternal rendering of service report or internal service purchase reportInternal long-term equity

9、 investment report, capital structure reportInternal payable or receivableslRequired information for internal transactionsCounterpart, transaction type, period, beginning balance, credit amount, debit amount, ending balance6System Design for FMIS ModificationThere are two types of changes that need

10、to be made to comply with IASBusiness requirements for IAS consolidationlPRC consolidated financial statements with specific detailslIndividual PRC reports listed earlierlLedger reportlTransactions with different accounting treatment in IAS and PRC GAAPlDevelopment costs - E&P segment specificCo

11、st of successful well ( succeeded in the period )lAssets and depreciation ( straight line method vs UOP) and related tax creditAssets class, accumulated depreciation amount based on reevaluated carrying amount by straight line method; depreciation amount based on un-reevaluated amount by unit of pro

12、duction method or straight line method ( depend on assets class )lDeferred business initial cost ( pre-operation expenditures )Beginning balance, ending balancelMonthly revaluation of non-current monetary assets & liabilities ( foreign currency item)Historical value ( calculated by exchange rate

13、 of occurring date ), reevaluated value of long-term loan( foreign currency), long-term deposit( foreign currency), other long-term monetary assets or liabilities.7System Design for FMIS ModificationIAS and PRC GAAP requires the following items for disclosure purpose:Business requirements for disclo

14、sure purposesCurrencyLoans for oil fields development& refining plants constructionWorking capital loanAveragerateRMBUS$YENlAging report of accounts receivable ( PRC GAAP )lLong-term equity investment ( PRC GAAP )Investee, stock type, share number of stock, share percentage, amount, remarkslLong

15、-term bond investment ( PRC GAAP )Bond type, par value, rate, purchased amount, due date, interest of this year, accumulated interest, remarkslOther non-equity long-term investment ( PRC GAAP )Debtor, principal, rate, due date, interest income of current period, accumulated interest, remarkslLong-te

16、rm loan ( PRC GAAP )Loaner, amount, due date, rate, term(If foreign loan) Foreign currency amount, RMB amount by exchange rate of balance sheet datelBonds payable ( PRC GAAP )Bond name, par value, issued date, issued amount, due date, interest expense of current year, accumulated interestlRelated pa

17、rty transactions ( PRC GAAP & IAS)All data listed in internal transaction reports, only different entity namelIncome analysis report(IAS)Special deductions relating to exploration and production activities, Income not subject to tax; Expenses not deductible for tax purposeslMovement of allowance

18、 for doubtful accountsBalance at beginning of period, Provision, Deductions, Balance at end of period lMovements in allowance for diminution in value of inventoriesBalance at beginning of period; Provision; Deductions; Balance at end of periodlMovement report of PPE & accumulated depreciationnCo

19、st: Beginning balance, additions, disposals, ending balance;nAccumulated depreciation: Beginning balance, charge for the year, disposals, ending balancelMovement of allowance of investment value diminutionBeginning balance; Provision; Deductions; Ending balancelLoans Analysis ReportlDirectors remune

20、ration reportSalaries, allowances and other benefitsContribution to retirement benefit scheme8System Design for FMIS ModificationFMIS also need to produce certain information that is required to facilitate annual audit.Business requirements for annual auditThe required information for accounts recei

21、vable, long-term equity investment, long-term non-equity investment has been listed in disclosure requirement. The only remaining items for annual audit are listed below:nShort-term investmentInvestment type, investee, security type, par value, historical cost, rate, due date, interest receivable or

22、 dividends receivable, premium /discount and its amortisationnNotes receivableNotes type, par value, rate, drawer, due datenOther receivableDebtor, amount, post due daysnAssets revaluationAssets class, book value before revaluation, book value after revaluationnShort-term loanLoaner, amount, rate, d

23、ue datenNotes payableOwner, par value, rate, due date9 System Design for FMIS ModificationGap analysisChapter 210System Design for FMIS ModificationChanges in financial reporting processPetroChina needs to implement a large scale change in its financial reporting process.CurrentlConsolidation is don

24、e by the auditors using spreadsheets and manual data collection and manipulationlFMIS report is not compliant with PRC accounting standard for joint-stock company.lIAS report is produced by the auditors using manual methodlReporting is done for the whole CNPC with the current org structurelUse curre

25、nt chart of accountsFuturelConsolidation will be done by PetroChina accountants as part of the regular accounting process using FMISlFMIS report will be compliant with PRC accounting standard for joint-stock company.lAS report is produced by Petrochina accountants using FMISlReporting structure for

26、PetroChina will be separated from the old CNPC. New org structure will be put in placelNew chart of accounts will be in effect11System Design for FMIS ModificationSystems issuesThe following systems issues are identified as critical to the ability for PetroChina to be able to do consolidation and pr

27、oduce the required reportsREQUIREMENTReconciliation of transactions that occurs across different accounting entities. Some detailed information need to be passed up the corporate reporting structure. SYSTEM ISSUEThis is difficult to do with the current FMIS since FMIS treats each accounting entity a

28、s independent from other accounting entities.This is not possible in the current FMIS since FMIS only transfer reports, not detailed information.CONSOLIDATION PROCESSREQUIREMENTIAS report have some different grouping of accounts compared to PRC reports In the interim, CNPC requires reporting based o

29、n locations in addition to the “normal” reporting procedure along segmentDisclosure items need to be produced and rolled upSYSTEM ISSUECurrent FMIS aggregates report up the hierarchy and it is not possible to see or reconstruct the individual accounts, therefore it is not possible to regroup account

30、s at higher level.Currently FMIS reporting hierarchy follows a strict tree pattern with one entity reporting to only one parent.Current FMIS can not produce this data nor roll it upREPORTING PROCESS12 System Design for FMIS ModificationOverall approach and design principlesChapter 313System Design f

31、or FMIS ModificationDesign principles / goalslThe design has to be implementable prior to the IPOlModified FMIS must be able to produce all required reports with minimal manual worklAvoid major changes in business processlAvoid major changes in FMIS which needs long development time and/or high risk

32、 of destabilizing FMISlMarginal changes to FMIS is preferred to marginal change in business processlChanges in business process or FMIS should have minimal dependency on short-term improvement to IT infrastructure.lDue to current limitations in telecommunication, the amount of data that needs to be

33、transferred should be minimized.lTo ease transition, the modified FMIS need to have data compatibility with current FMISThe following principles have been followed in creating the design for the new system:14 System Design for FMIS ModificationBusiness process overviewChapter 415System Design for FM

34、IS ModificationLocationLevel 5SegmentLevel 3HQ CorpLevel 1LgrLgrLgr+Lgr+IASIASPRCSegment ASegment BElimElimPRCElimIASElimIASElimIASLgr+Lgr+IASIASElimIASElimIASIASDifferent segment,different locationSame segment,different locationSame segment,same locationDifferent segment,same locationLEGENDLedgersR

35、eportsModified report/consldtn systemConsolidation entryConsolidation fileData flow diagram of rollup processPRCPRCLgrLgrNotes:Lgr+ = ledger report plus some otherspecial reports.16System Design for FMIS ModificationRoll up and consolidation process chart1.1 Enter transactionsfor Level 6 HO1.5 Enter

36、 same-segment, same-locationelimination entries1.4 Import reportsfrom level 6HO ledgers1.2 Create reports forLevel 6 HO ledgers1.3 Receive reports & import datafrom level 7 (district)1.8 Produce IASadjustment file(IAS file)1.7 Produce BU segmentPRC report1.6 Determine IAS adjustments1.9 Send PRC

37、 BU segment reportand IAS file to Beijing Business group Finance2.1 Receive PRC reportfrom BU Location segments2.2 Enter different-segmentsame-locationelimination entries2.4 Send different-segment,same-location eliminationfile to Beijing H.Q.2.3 Produce Location PRC report3.1 Receive BU segmentPRC r

38、eport and IAS file1.10 Send PRC report to Location HOfinance3.2 Enter same-segment,different-locationselimination entries3.3 Produce bus. group PRC report andIAS adjusted report4.1 Receive PRCreport and segmentIAS file4.2 Receive different-segment, same-location elimination files4.3 Enter different-

39、segment,different-locationelimination entries4.5 Produce corporatePRC reports andIAS reportsBU LocationLocation HOFinanceSegment Finance(Beijing)CorpFinance3.4 Send business group PRC report andIAS file to corp4.4 Enter IAS adjustments(corporate level)Level 5Level 3Level 117 System Design for FMIS M

40、odificationOverview of system changesChapter 518System Design for FMIS ModificationData flow diagram - Transaction systemSome changes are required in the FMIS Transaction system to collect required data from all accounting entitiesExistingfunctionalityTransactionDBEnter accountingentries to FMISProd

41、uceLedger reportT1Special disclosureitemsLedgerreports fileF2Disclosure& IASsupportingdata fileF1Internal transactiondata fileNewfunctionalityP4Producespecial disclosureitems reportP2Produce internaltransactions data fileP3Enter specialdisclosure & IASsupport dataP1For internal transactions,

42、enter customer/supplier code19System Design for FMIS ModificationNew or modified functionalities - Transaction systemNew data fileF1 - Internal transaction data fileF2 - Disclosure & IAS supporting data fileNew tablesT1 - Special disclosure itemsNew system processesP1- Internal transaction data

43、entryP2 - Internal transaction file exportP3 - Special disclosure items & IAS supporting data entryP4 - Special disclosure items & IAS supporting file exportChanges to FMIS Transaction system is summarized in the following list:20System Design for FMIS ModificationF3Elimination data fileData

44、 flow diagram - Reporting systemNewfunctionalityLowerlevelReportsLedgerreportfilesAggregationP7EliminationprocessExistingfunctionalityAggregatedReportsConsolidatedLedgerReportP16Export /printconsolidatedledger reportT2EliminationF2Disclosure& IASsupportingdata fileF1Internal transactiondata file

45、T4InternalTransactionP13ExportremaininginternaltransactionEliminationEntriesInternal transaction &eliminationreports &queriesAnalyze info anddetermine requiredeliminationP5Query, view, print P14Export disclosures &IAS supportingdataP8Export EliminationentriesF4IASadjustmententry fileF3El

46、imination data fileLedgerreportfilesF2Disclosure& IASsupportingdata fileF1Internal transactiondata fileF4IASadjustmententry fileP12Export IAS adjustmentP15PrintIAS reportsT3IAS adjIAS adjustmententriesAnalyze info anddetermine requiredIAS adjustmentP9Query IAS adjustmentdataIAS adjustmentinfo re

47、portsSome major changes are required in the FMIS Reporting systemP19Import internaltransactionP6Enter eliminationentriesP18Import eliminationentriesP17Import IASadjustmentsP10Enter IASadjustmentsP15PrintPRC reportsP20Import disclosure/IAS support dataT5Consolidationaccount pair21System Design for FM

48、IS ModificationNew or modified functionalities - Reporting systemNew data fileF1 - Internal transaction data fileF2 - Disclosure & IAS supporting data fileF3 - Elimination data fileF4 - IAS adjustment entry fileNew data tablesT2 - Elimination entry tableT3 - IAS adjustment entry tableT4 - Intern

49、al transaction tableT5 - Consolidation account pair tableThe changes to the FMIS Reporting system is shown in the following list:New system processesP5 - Query info for eliminationP6 - Enter elimination entriesP7 - Elimination processP8 - Export eliminationP9 - Query info for IAS adjustmentP10 - Ent

50、er IAS adjustmentsP11 - IAS adjustment processP12 - Export IAS adjustmentsP13 - Export remaining internal transactionsP14 - Export disclosure & IAS support dataP15 - Print IAS reportP16 - Print / Export PRC reportP17 - Import IAS adjustmentsP18 - Import elimination entriesP19 - Import internal t

51、ransactionsP20 - Import disclosure / AIS support data22System Design for FMIS ModificationRequired new / modified reportsPRC report & disclosure requirementPRC Income statement report modificationPRC Balance sheet modificationPRC Cash flow statement modificationInternal transaction reportAging r

52、eport of accounts receivableLong-term equity investment reportLong-term bond investment reportOther long-term investment reportLong-term loan reportBonds payable reportRelated party transaction reportIAS report & disclosure requirementIAS income statement definitionIAS balance sheet definitionIA

53、S cash flow statement definitionStatement of owners equityNote 4 Employee compensation costsNote 5 interest expenseNote 6 Income before income taxesNote 7 Income taxesNote 8 Cash and cash equivalentsNote 9 Accounts receivableNote 10 InventoriesNote 11 Prepaid expenses and other current assetsNote 12

54、 Property, plant, and equipmentNote 13 InvestmentsNote 14 Intangible and other assetsNote 15 Accounts payable and accrued liabilitiesNote 16 DebtNote 17 Deferred income taxesNote 22, 23, 24Auditing required reportsShort-term investment reportNotes receivable reportOther receivable reportShort-term l

55、oan reportNotes payable reportIn addition to the system changes, the following reports must be developed and produced23 System Design for FMIS ModificationNew data files and associated processesChapter 624System Design for FMIS ModificationReporting systemTransaction SystemF1 - Internal transaction

56、data file and associated processesP1.Modification to voucher entry in transaction system need to be done. Currently the transaction table has a field to record customer/vendor codethat is only used for A/R or A/P. The system needs to be modified to make the customer/vendor code applicable for all in

57、ternal transaction types. The system should make customer/vendor code entry mandatory for all internal transactions.P2.When counterpart codes of all internal transactions have been recorded, transaction system will be able to export data of internal transactions and transfer the data up to the highe

58、r levels.P5.The reporting system must have facilities for users to query, view and print the internal transaction data and the elimination entries. This report is the key input for the users in the elimination process. Users create elimination entries based on the information contained in the intern

59、al transaction table. To facilitate the creation of this report, table T5 -(Account pairs) is needed to record the account “pairs” for the offseting accounts. This process must also be able to print elimination report which compares the internal transactions with the elimination entries that has bee

60、n done. The elimination report must be reported to the higher level as a control report to ensure that eliminations are done properly at the level where it is performed.P13. As part of the consolidation process, the system will filter the internal transactions and roll up the internal transactions information that has not been eliminated by ignoring all the internal transactions within the accounting entity and i