高校英语应用文写作教程课件

APracticalWritingCourseforCollegeStudents英语应用文写作教程1应用文种类★writingwhenmakingapplicationapplyingforjobvacancy;applyingforuniversityadmission★secretarialwritingnoticeofmeeting;minutsofmeeting（会议记录）;memorandaandofficememo;businessreports;itineraries(旅程表）；

notesandofficeslips(办公便条）；

publicitymaterials★foreigntradecorrespondencemakingenquiries(询盘）；

makingoffers(报盘）；

placingorders(订购）；

salescontractandsalesconfirmation(签订）；

makingpaymentbyletterofcredit(付款）

shipping(装运）

complainsandclaims(投诉）2Chapter1letter3

1.AddressinganEnvelope:4Notice1）TheEnglishaddressisrightlyoppositetotheChineseone.

a)Whenyoufinisheachline,youcanadda“comma”oromitit;butyoumustadditifthereexists“break-up”

分解.b)Omitthenameofcountryifitiswrittenwithinthesamecountryorcityortown.c)Don’tadd“No:”beforethedoorplate门牌号.Don’tadd“,”afterthenumber.d)“Road,Street,Avenue”（街道）canbeabbreviatedas“Rd.,St.,Ave.”5Otherabbreviatedwords：Apt.(Apartment),Bldg.(Building),Blvd.(Boulevard),Co.(Company),Corp.(Corporation),Dept.(Department),Inc.(Incorporated),Sq.(Square),N.W.E.W.(North,South,East,West),S.E.(Southeast),N.W.(Northwest)2）Thestampmustbestuckontherighttopoftheenvelop.3）“c/o”

（代表careof）.e.g.MissZhangLuoqi （收信人姓名）

c/oMsSunWenfang （转交者姓名）EditoroftheWashingtonPost （转交者所在单位）

136MarketSt. （转交者单位的地址） Rushville,Missouri61.2StructureofaletterSixmainparts:

heading信头;insideaddress信内地址;salutation称呼;body;close结束语;signature签名Twominorparts:Postscript附言;Enclosure附件71.2.1Heading信头是指发信人的地址和日期，通常写在第一页的右上角。行首可以齐头写，也可以逐行缩进写。地址的书写顺序由小到大：门牌号、街道、城市、省（州）、邮编、国名，最后写发信日期。私人信件一般只写寄信日期即可。a)BlockForm;IndentedForm;b)Closepunctuation(封闭式，每行后用逗号，最后一行用句号);Openpunctuation（开放式，每行均不用，普遍）190PhoenixRoad,Atlanta,Georgia,U.S.A.Jan.15,2001.190PhoenixRoadAtlanta,GeorgiaU.S.A.Jan.15,200181.2.2date

发信日期的写法：①年份应完全写出，不能简写。②月份要用英文名称，不要用数字代替。③月份名称多用公认的缩写式。但May,June,July,因为较短，不可缩写。④写日期时，可用基数词1，2，3，4，5，……28，29，

30，31等，也可用序数词lst,2nd,3rd,4th,5th,……28th,29th,30th,31st等。但最好用基数词，简单明了。日期可有下列几种写法：①Oct.20,2004；②10May.,2004；③3rdJune,2004；④Sept.16th,2004。其中，①最为通用。91.2.3Salutation.称呼是对收信人的称谓，应与左边线对齐，写在收信人姓名、地址下面1-2行处。在称呼后，英国人常用逗号，美国人则常用冒号。在私人信件中可直呼收信人的名字，但公务信件中一定要写收信人的姓。Dear+Mr./Mrs./Ms./Miss+surnamewhenyouarewritingtoapersonwhosenameandsexyouknow,eg:dearMr.SmithDearSirorMadam,orDearSir/Madam,ifyoudonotknowthenameorsexoftherecipient.DearSir,ifyouwritingtoamanwhosenameyoudonotknow.DearSirs,ifyouarewritingtoaninstitutionratherthananindividual101.2.4Bodyoftheletter与中文信件不同的是，英文书信的正文的开头不是先写一些问候语，再阐明写信的目的，而是直接说明写信人的身份及写信的目的，然后提出写信人的情况、想法或要求，并加以必要的解释或说明。Makingastart(opening)StatingthemainpointsConcludingtheletter11正文写作格式：

正文的写作格式主要有英式和美式两种。

1)英式结构即缩进式结构，属于比较传统的结构,即每一段的第一行都向里缩进4-8个字符，且所有段落的缩进距离必须保持一致；称呼顶格写，落款则在中间偏右的位置。

2)美式结构则是齐头式结构，其特点是所有段落的第一行都顶格写，段与段之间空一行，另外称呼、落款等也都顶格写。

商业信函以及电子邮件最好使用齐头式。12缩进式：DearKate,

IwonderifyoucanlendmeyourMLAHandbookforAcademicWriting.Iamintheprocessofwritingmygraduationthesis,andneedtoconsultthebooknowandthenforstandardformatting.ThusImightneedtokeepthebookforaboutamonthandahalf,andIhopethatwouldnotbringanyinconveniencetoyou.IassureyouthatIwillmaintainthebookingoodcondition.Ifpossible,pleasegivemeacallandIwillcomebyyourhousetopickupthebook.Thanksalot.

Yours,

Judy13齐头式：DearKate,IwonderifyoucanlendmeyourMLAHandbookforAcademicWriting.Iamintheprocessofwritingmygraduationthesis,andneedtoconsultthebooknowandthenforstandardformatting.ThusImightneedtokeepthebookforaboutamonthandahalf,andIhopethatwouldnotbringanyinconveniencetoyou.IassureyouthatIwillmaintainthebookingoodcondition.Ifpossible,pleasegivemeacallandIwillcomebyyourhousetopickupthebook.Thanksalot.Yours,Judy141.2.5Complimentaryclose.结尾套语写在签名上面一行，第一个字母要大写，套语结尾后面要加逗号。在公务信件中，发信人常用的结尾套语有：Truly

yours,

Yours

truly,

Respectfully

yours,

Yours

respectfully,

Faithfully

yours,

Yours

faithfully,

Sincerely

yours,

Yours

sincerely

Yourstruly,Yours等。

私人信件中，发信人常用的结尾套语有：

Sincerelyyours,Lovelyyours,Yourlovely,Yourlovingson/daughter等。151.2.6Signature写信人的签名常位于结尾礼词正下方一二行。除非是给很熟悉的人写信，签名一般须写出全名。签名常常较潦草，不易辨认，因此在签名的正下方须打印出全名。1617Usefulopeningsentences:Howiseverythinggoingonwithyou?Howareyou?I’mveryglad/happy/pleasedtoreceiveyourletterof…Hereistheinformationabout….I’dliketotellyousomethingabout…Usefulendingsentences:Iamreallylookingforwardto…Bestwishes/regards!Goodlucktoyou!Wishingyousuccess/goodluck!Givemybestwishes/regardsto…182.Applyingforjobvacancy192.ApplyingforjobvacancyJobapplicationisusuallymadebysendingacoveringletter/personalinformation,togetherwithacurriculumvitae(课程简历），knownasCVforshort.202.1DistinctionbetweenResumeandCVAresumeisabriefwrittenaccountofone’spersonaldetails,especiallyforapplyingforajob.Acurriculumvitae,CV,ismuchlongerthanaresume,whichincludeseducationalandacademicbackground,teachingandresearchexperience,publications,andotherdetails.21TwoSamplesforComparison22AResumeSampleResumeName:ZhouTaiyangAddress:NantongStreet145,NangangDistrict,Harbin,HeiLongjiangProvince150001.DateofBirth:March3,1975Sex:FemaleMaritalStatus:SingleHealth:Excellent23Education

1985–1991

FenghuoMiddleSchool,Lanzhou,GansuProvince

1991–1995

ShandongNormalUniversity,Jinan,ShandongProvinceMajor:English

ReceivedB.A.inEnglish,July1995

1995–1998

TianjinForeignStudiesUniversityMajor:TranslationTheoryandPracticeReceivedM.A.inMarch1998.24AllenYan(86)1338-1111-420

yhnasa@123.com

EDUCATION

Sep2002---Present,

ShanghaiUniversity,BE

CandidateforBachelorinMechanicalEngineeringdegree(ME).Majoracademiccourseshighlights:CompanyPropertyManagement;Marketing;Economics;English

TechnologyCommunication;InformationManagementSystem;ModernFabricationSystem.

May2006,

CertifiedPublicAccountingTraining(CPA)

ACVSample25ResumesampleWorkExperience

1994

TranslatorandguideforforeignathletesChinaNationalUniversityStudents`Games(summer)

1995-1996

TeacherofEnglishNightUniversityofTianjinForeignStudiesUniversity

1996

TranslatorandinterpreterAustralianAidRoc.Company,TianjinBranch

1997-present

TeacherofEnglishTianjinInstituteofFinanceandTradeAdministration26CVsampleOCCUPATION

Dec2005----present,

ITTFlygtinvestment.China

ApplicationEngineer,Sales&Marketing

Applicationsupportandindustryprojectstracingtosalesofficetoachievethesalesbudgetandnewindustrymarketapplicationresearch.

PaysuitablevisitstoendusersandDIforseminarsandtechnicalpresentationswithsalespersonordistributorswhilecollectmarketinginformationandcompetitorinformationanalysis.

27July2005----Sep2005,

IntelProductsCo.,Shanghai,China

CPUAssemblyEngineer(Internship)

Analyzedtheyieldratiotrend,documentedandsolvedthecurrentproblems.

Participatedinthetrainingofmarketing,businessprocessmodelingandanalysisatIntelUniversity.Visualizedaprojectreviewwithimpressivepresentationandmulti-mediaanimation,whichwashighlyappreciatedbydepartmentmanager.28June2005----July2005,GFFundManagementCo.,LTD.

CampusIntern

AnalyzedinvestmentprinciplesandmischooseofrelatedfinancialderivedproductsFormulatedtheschemeofmarketpopularizationandnetworkmarketing.29ResumesampleAwardsandScholarships

1985—1991

“ExcellentStudent”,FenghouMiddleSchool

1991—1995

Recipientofuniversityscholarships,ShandongNormalUniversityInterests

Travel,swimming,playingguitarReferences

Availableuponrequest30CVsampeAWARDS

2003-2004,Second-ClassScholarshipforExcellentStudentsofShanghaiUniversity.2004-2005,theImagineAmbassadorofShanghaiTennisPopularization.

31COMPETENCIES&INTERESTS

EnglishAbility:Band6andtheintermediatetestofinterpretation.

GermanyAbility:600hoursofGermanylessonsinTongJiUniversity.32ComputerSkills:

NationalComputerLevel3rdCertificate.(NetworkCommunication)

ProfessionalCertificateofAssistantInformationOfficer(AIO).

C++,VBA,Provision,JMP,AutoCAD,3Dsmax,Photoshop,Solidworks,Aftereffect

33PersonalInterests:

Basketball(Skills);skating(Speed);English(elegant);Snooker(Stable)

342.2HowtoWriteaCVItshouldbeclear,concise,complete,andup-to-datewithcurrentemploymentandeducationalinformation.352.2.1LayoutofaCVPersonaldetails:nameinfull,dateofbirth,placeofbirth,nationality,maritalstatus,address,telephonenumber,e-mailaddressEducation:apreciserecordofschoolsandcollegesattended;examinationqualifications;degreeawardsWorkexperiencereferences(推荐信）362.2.2TipsforwritinganeffectiveCVUsephrasesratherthancompletesentences.Useactionverbstodescribeyourachievements.UseparallelstructuresMaketheCVreader-friendly.Trytobeerror-free.

372.3.PersonalStatementApersonalstatement,asacomponentoftheapplication,isastatementintroducingyourselftoacommittee/institution.382.3.1FormatofPSYourpurpose/interestintheparticularprogram/positionBackgroundinformationsupportingyourinterestorpurpose:academicqualifications,previousresearchexperience,currentresearchinterests,otherrelativeexperience

Careergoals：Thereason(s)whyyouwanttojoinacertaininstitution/universityRestatementofyourinterestorgoal(optional)392.3.2TipsforwritingaPSPrepareyourmaterials.

Personalizeyourpersonalstatement.Beclearandconcise.Writecorrectly.Reviseyourpersonalstatement.40常见求职及申请信的导语句型：

Iamwritingtoapplyfor...

IwishtoapplyforthepostmentionedinyouradvertisementinBeijingDailyofMarch21.

Iamwritingtoexpressmyinterestin...

Iamwritingtoformallyrequest...

Youradvertisementforasalemanagerin…hasimpressedme.IfeelIcanfillthatvacancy…

TherequirementsoutlinedinyouradvertisementmakesmeconfidentthatIamqualifiedfortheposition.

Iamwritinginresponsetoyouradvertisementforthepositionof…

ItiswithconsiderableinterestthatIenclosemyresumeinresponsetoyour…advertisementforaHumanResourcesManager.41表示信心、能力或兴趣的方式：

Ifeelthatsimilarcontributionsmightbemadetoyourfirmaswell.

Ifeelthat,withmyoverallqua1ificationsanddesire,Icouldcontributesignificantlytoyourcompany.

IfeelthatIcanmakeastrongcontributiontoyourcompany.

Iwouldappeartohaveexcellentqualificationsforthisposition...

IfeelconfidentthatIcanprovidethekindofleadershipthatyouareseekingfor.