英语信件的写法.ppt

1、How To Write English Letters Properly,Letter writing has been used for centuries in communicating across the great oceans, as well as many other facets of communication. Letter writing has a way of bringing people together, but it can also destroy relationships and people. That is why it is so impor

2、tant to make sure that what is written on paper comes across just as the writer means it. The following is some basic knowledge about letter writing.,Contents,Types of letters Parts of a letter Differences between personal letters and business letters Forms of layout for a letter,Company Logo,1. Typ

3、es of letters,1.1 Personal letters Personal letters refer to a variety of genres that are used for written communication between individuals, connected with information about the matters that interest both sides, usually private matters. The function of the personal letters may be only to convey per

4、sonal feelings, greetings, attitudes, aiming at improving personal relationships, or just providing information on a particular subject, or to persuade the other to take a certain stand or action. Personal letters are generally short and concise, but there is no set of requirements for length, and s

5、ome are indeed very long.,Company Logo,1. Types of letters,1.2 Business letters A business letter initiates or transacts business. It asks someone to do something for you: fill an order, handle a complaint, give you a job, furnish information, answer a claim, or correct a mistake. Regardless of its

6、purpose, a business letter requires the same kind of exactness and clarity that all good writing does. It must be clear, well-organized interesting, and grammatically correct. Business letters are usually polite in tone, exact an concise in wording, and their style is usually formal.,Company Logo,Al

7、l letters have seven major parts: the heading, the inside address, the salutation, the body, the complementary closing, the signature and the envelope. In addition, many letters contain subject, reference, enclosure, postscript and distribution notations.,2. Parts of a letter,Company Logo,2.1 Headin

8、g The heading, consisting of the address of the writer and the date of the letter, usually goes at the upper right-hand side of a letter. It may either take the block style or the indented style. It may or may not have end punctuation. If you are using printed letterhead stationery, add only the dat

9、e two spaces below the letterhead.,2. Parts of a letter,Company Logo,When writing the heading, there are some points to note: Notice that the order of the address is as follows: number of house, name of street, town or city, area, country. Never write your own name at the top of the letter. Pay spec

10、ial attention to punctuation. Note that the abbreviation for street in English is St. not Str. Other abbreviations are: Rd. (Road), Sq. (Square), Ave. (Avenue), Pl. (Place). Words like Drive or Lane are not abbreviated. The date is written in full, i. e.: 9th Feb. , 2003. The name of the country may

11、 be left out of your address only when you are writing to someone who lives in your own country. In personal letters, only the date will suffice.,2. Parts of a letter,Company Logo,2.2 Inside address It is the name and the address of the person or the institution to which the letter is written. You s

12、hould use an appropriate title of address, and it should be typed out flush left with margin, above the salutation. When you do not know to whom you are writing, you can address the letter to an office or a position: Office of Administration, Director of Personnel, and Manager. In personal letters,

13、this part is often omitted.,2. Parts of a letter,Company Logo,2.3 Salutation The salutation is a greeting to the recipient of the letter and it is on the left margin, two lines below the inside address. You may include the conventional Dear in the salutation, but more and more writers use just the n

14、ame of the person to whom they are writing. If you do not know who will read the letter, start with Gentlemen or Dear Sirs or Dear Madams. In circumstances when you need to make a general announcement, you can use the formal greeting to whom it (this) may concern. When the marital status of a woman

15、recipient is not known, you should use Ms. to address her.,2. Parts of a letter,Company Logo,This is where the message of the letter is conveyed. The information here should be arranged to highlight important information. Keep paragraphs short and chunk the important points you want to make-giving e

16、ach major idea its own paragraph. In this part, all paragraphs should begin flush with the left margin (the block style) or begin with an equal indention (the indented style). You should single-space the paragraphs, and double-space between them.,2. Parts of a letter,Company Logo,2.4 Complementary c

17、losing The closing, like the greeting, is a conventional expression. Notice that only the first letter in the closing is capitalized and the phrase is followed by a comma. 2.5. Signature The letter is signed in ink just beneath the closing. Because signatures can be hard to read, the writers name is

18、 typed below the signature. A title or a position is often included.,2. Parts of a letter,Company Logo,2.6 Envelope The envelope includes the inside address found on the letter plus the writers return address. Put down the inside address (the name and address of the recipient) in the middle part of

19、the envelope and the return address (the name and address of the writer) in the upper left corner. Please note: in the address, the house number comes first, name of the road second, and the name of the city third in the next line, instead of the other way round as in Chinese- the order of city-street-house number. If the letter is an international one, it is better to put down the name of the country.,2. Part