商务英语写作课件Unit14MeetingAgenda.ppt

Unit 14,Meeting Agenda and Minutes 会议议程和会议笔记,Have you ever attended a meeting? If you are the organizer, what should you do for a successful business meeting?,Preparation Agenda Minutes,Activity 1,1. It is a different kind of business writing, which by nature is a plan for a business meeting. 2. True. 3. It is necessary to have a business meeting agenda for any meeting. 4. True. 5. It also includes title of the meeting, people who attend the meeting and the order of the events to occur in the meeting.,Activity 2,1. plan, includes, title, attend, events 2. records, meetings,Activity 3,The structure of a meeting agenda: 7, 12, 3, 4, 15, 9 The structure of a meeting minute: 5, 14, 8, 6, 11, 2, 13, 1, 10,Activity 4,1. e 2. d 3. f 4. a 5. c 6. b,Ref =reference to 关于 BD = Board of Directors 董事会 MM = meeting of managers 经理会议 = managerial meeting Matters arising from the report. 报告中发现的问题.,Sample Page 226,The quotation received from 从(公司)收到的报价单/ 报表 To review = to evaluate = to examine 审查,评估 The progress of sales program 销售进展情况,Activity 5,7), 1), 5), 2), 6), 4), 3),a business agenda,Activity 6,1. the meeting held at 2:00 2. matters arising from the report / problems found in the report 3. questions discussed last week / issues discussed last week 4. windows broken by children / windows smashed by children 5. problems arising from sales,Activity 7,1. the managers attending the meeting arrived in time 2. problems discussed last time 3. your inquiry dated Mar. 20, 2005 4. the said goods 5. the enclosed illustrated catalogues,Activity 8,Ref: / Reference to Agenda / Schedule / Time table a) the report b) the quotation received from Ishiboda Machine Tools Ltd. / the quotation from Ishiboda Machine Tools Ltd. / the price list received from Ishiboda Machine Tools Ltd. To review / To evaluate / To examine the next meeting / the meeting next time,Activity 9,the meeting of Board of Directors to be held in the Boardroom at 2:30 pm on Thursday, 2nd November, 2003 Matters arising from the report To review the progress of the companys recent sales program for its synthetic silk.,Activity 10,Ref: MM/5.10/04 Agenda for the meeting of managers to be held in the No. 1 Meeting Room at 9:00 am on Monday, 10 May, 2004. The meeting will consider the following issues: a) To review the sales progress of Spring Sales 2004. b) To consider applications received for the post of Assistant Accountant as follows:,Mr. T. A. Grison, aged 31, presently Assistant Accountant at the Trade Promotion Council Mr. B. Ball, aged 27, presently Assistant to the Accounting Manager, N&B Company Ltd. Miss J. Simpson, aged 26, presently Accountant Assistant with the company c) Date and place of the next meeting.,call the meeting to order 宣布开会 As the first item on the agenda 会议第一项议程 approval of the minutes of the meeting 通过会议记录 the staff changes 人事变更/变动 the treasurer 财务主管 be appointed to 被任命去,Sample Page 232,make a brief report 简单汇报 fierce competition 激烈竞争 electronic manufacturer 电子产品生产厂家 marketing strategies 营销策略 technical experts 技术专家 branch offices 分店,分公司 the interflow of technique and experience 技术和经验交流,the newly appointed treasurer 新任财政主管/经理 the cutting down on lunch allowance 降低午餐补贴 the conference room 会议室 adjourn at 休会/ 结束 Respectfully submitted, 谨上,Activity 11,Minutes of the Managers Meeting Xinhua Electronic CO. LTD. Jan. 11, 2004 Presiding: Mr. Robin Hill Present: Miss Sue Chen Miss Sophie Liu Mr. Alan Smith,The chairman called the meeting to order at 3:00 pm The Sales Manager Mr. Alan Smith made a brief report The next meeting will be held on March 20, 2004 The Meeting adjourned at 4:30 pm Respectfully submitted Sophie Liu, Secretary,Activity 12,1. Miss Chen, the Personnel Manager 2. Mr. Lee, the new Treasurer 3. Mr. Alan Smith, the Sales Manager 4. Mr. David Yang, the Manager of the Technical Department 5. Mr. John Yang, the Manager Director,Activity13,Minutes of the Managerial Meeting Presiding / Chairing Present The chairman called the meeting to order on the agenda approval of the Personnel Manager inform the staff changes the Treasurer,made a brief report on facing fierce competition outlined / suggested / described / counter Kolungs marketing strategies the Technical Department go around branch offices,stimulate the interflow of technique and experience the cutting-down on lunch allowance in the conference room adjourned Respectfully submitted Secretary,Activity 15,Minutes of the Managers Meeting Xinhua Electronic CO. LTD. January 11, 2004 Presiding: Mr. Robin Hill Present: Miss Sue Chen Miss Sophie Liu Mr. Alan Smith Mr. Edward Lee Mr. John Yang,Absent: Mr. David Yang The chairman called the meeting to order at 2:00 p.m. . As the first item on the agenda, he asked for approval of the minutes of the meeting held on 12th December, 2003, which were agreed and signed.,The chairman first asked Miss Sue Chen, the Personnel Manager, to report the staff changes. Miss Sue Chen said that the Treasurer had resigned by the end of December and Mr. Edward Lee had been appointed to replace him.,The Sales Manager Mr. Alan Smith made a brief report on the latest market development. He said that the company was facing fierce competition from a South Korean electronic manufacturer. He outlined what actions can be taken to go against Kolungs marketing strategies.,The General Manager Mr. John Yang suggested technical experts go around branch offices to stimulate the interflow of technique and experience. He emphasized that training course for new employees is very important.,Mr. Edward Lee, the newly appointed Treasurer, presented his idea on the cutting-down on housing allowance which was opposed by Miss Sue Chen and Mr. John Yang. The chairman decided to discuss the issue later.,The next Managers Meeting / Managerial Meeting scheduled for February 11 will be postponed. The managers would be notified in due course of the new date. The meeting adjourned at 11:45 am. Respectfully submitted, Sophie Liu, Secretary,Activity 16,Minutes of the Monthly Meeting of the Labor Grievances Committee The Slate and Johnson Luggage Company September 23, 2003, Employees Cafeteria Presiding / Chairing: Mr. Falk,Present: Mr. Baum Ms. Dulugatz Mr. Fenster Ms. Liu Ms. Sun Mr./Miss XXX Absent