新编国际商务英语函电教学资料layoutofabusinessletter课件

1、新编国际商务英语函电教学资料layoutofabusinessletter1textexs.回首页回首页新编国际商务英语函电教学资料layoutofabusinessletter2 today almost all the business communities recognize with one consent the significance of essential communicating skills, for all business activities rely on the satisfactory exchange of information. basically,

2、 two main patterns of layout are in current used-the conventional indented style and the modern blocked style. whether the indented style or the blocked style is used is determeined by individaul taste or by a firms perferred style, whatever form is employed, an ordinary business letter consists of

3、seven principle parts. sometimes the letter might contain the other parts.text study back新编国际商务英语函电教学资料layoutofabusinessletter3indented form缩进式缩进式 in this style, the first line of each paragraph is indented, and the subject line is put on the center, and the complimentary close and signature is put

4、on the right. sampleback新编国际商务英语函电教学资料layoutofabusinessletter4blocked form 齐头式齐头式in this style, all parts of the letter are placed flush with the left margin and paragraphs are not indented. there are double spaces between paragraphs.sampleback新编国际商务英语函电教学资料layoutofabusinessletter5sample (indented s

5、tyle)dear sirs, 500 dozen mens shirts thank you for your enquiry in your letter of september 2 for our mens shirts. we are now sending you our quotation sheet for your selection. we also airmail samples and are sure that you will be satisfied with their superior quality. we hope to hear from you soo

6、n. yours faithfully, gary johnson back新编国际商务英语函电教学资料layoutofabusinessletter6sample (blocked style)23 september , 20.william & sons,43 butts road,oxford, ox4 2jr, ukdear sirs, 500 dozen mens shirtsthank you for your enquiry in your letter of september 2 for our mens shirts.we are now sending you

7、our quotation sheet for your selection. we also airmail samples and are sure that you will be satisfied with their superior quality.we hope to hear from you soon. yours faithfully,gary johnsonback新编国际商务英语函电教学资料layoutofabusinessletter7main parts of a business letter letter head信头 缩格式示例 齐头式示例 date 日期

8、inside name and address 封内名称和地址 salutation 称呼 message/body of the letter 信文 complimentary close 结束敬语 signature and position 签署新编国际商务英语函电教学资料layoutofabusinessletter8other parts of a business letter reference 案号 attention line 注意事项 subject line 事由 enclosures 附件 carbon copy 抄送 postscript 附言新编国际商务英语函电教学

9、资料layoutofabusinessletter9 st g angsgatan 143 stockholm , 105 45 sw eden telex: 53892 sh e l e c ss o ur r eference n o. h /w t 008 tel: 46-8-738-6000 your r eference n o. fax: 46-8-738-6016 e -m ail: hw lee d ate: 30th m arch, 20- m essrs. w illiam & w arner 105 r oller r oad sydney, a ustralia

10、 a ttention: m r. d onnason, m arketing d ept. d ear sir, r e: shipping a dvice of freezers w ith reference to your order n o. f256 of february 5 for 1,000 sets of freezers, w ere pleased to inform you that the goods have been loaded on board the s/s “peace”, w hich is sailing for your port on a pri

11、l 1st. w eve sent a telex to the above effect this m orning. please insure the goods as contracted and m ake preparation for taking the delivery. w e are now m aking out the necessary docum ents for negotiation. w e assure you that our goods w ill be found satisfactory upon arrival at your port. w e

12、 also hope that w e can close m ore business w ith you in the future. yours faithfully, t he e lectrolux c orp. h oris d e w olley h oris d e w olley (m anager) 缩格式示例日期靠右具体收信人和事由居中段首缩格结尾敬语和落款偏右新编国际商务英语函电教学资料layoutofabusinessletter10 1 j&j plaza new brunswick, nj 089333 u.s.a. tel: 732-524-0400 f

13、ax: 732-525-0622 e-m ail: carrie date: 22nd july, 20- soft health care product corp. room 2301 yili bld, 35 nanjing road, shanghai, china attention: m r. wang , import dept. dear sir, re: sham poo weve received your letter of july 10th enquiring about our johnsons baby shampoo with natural lavender,

14、 but unfortunately, the stock of this product is running low due to the heavy demand. but we will inform you as soon as the new supplies come up. we sell a wide variety of babys shampoo. all of them are made of the no m ore tears formula. for your reference, we enclose an illustrated catalogue of ou

15、r shampoos and we hope you will find it interesting. we hope that we can close business to our mutual advantage in the future. yours faithfully, johnson & johnson d o r i s f e r g o s o n doris fergoson (m anager) 齐头式示例除信头外全部左对齐新编国际商务英语函电教学资料layoutofabusinessletter11名称、地址a uk address: air envir

16、onmental mechanicalequipment limited2076 west main streetdevon, ex14 0rau.k. 公司名称门牌号街道城市邮编国家新编国际商务英语函电教学资料layoutofabusinessletter12中文名称、地址举例广州东方进出口公司广州东方进出口公司中国广东省广州市大新路7号单位名称地址由大到小新编国际商务英语函电教学资料layoutofabusinessletter13中国地址名称用英文写sinochem jiangsu import and export corporationjiangsu international bu

17、siness mansion,50 zhonghua road, nanjing210001, p.r. china 单位名称门牌号大楼名称街道邮编城市国家新编国际商务英语函电教学资料layoutofabusinessletter14日期位置：美式：在信头和收信人名称地址之间英式：通常在收信人名称地址之下 均可以齐头，也可以靠右写法：美式：月-日-年英式：日-月-年新编国际商务英语函电教学资料layoutofabusinessletter15美式日期举例interstate products, inc. 511 interstate court sarasota, fl 34240 usa d

18、ate: april 4, 20- shandong foreign trade (holdings) corporation limited 51,taiping road qingdao, 266001 china 日期新编国际商务英语函电教学资料layoutofabusinessletter16英式日期举例office systems pty. ltd. 124 oak street tel (61-2)419 3209 chatswood fax (61-2)419 4011 england e-mail .uk aqueous technologies 291 caxton stre

19、et sante fe u.s.a 18 november, 20- dear sir or madam, 日期新编国际商务英语函电教学资料layoutofabusinessletter17日期写法注意事项 “月份”最好用文字，如： 1.2nd may, 20- 2.2 may, 20- 3.2 may 20- (comma can be omitted) 4.september 21st, 20- 5.september 21,20- 避免月份用数字，如11/12/20-新编国际商务英语函电教学资料layoutofabusinessletter18称呼 位置：必须齐头 写法：对男士（正规）：

20、dear sir, 或dear sirs,或gentlemen:对女士（正规）：dear madam, 或dear mesdames,对关系密切的商业伙伴：dear jack,词首字母全大写，用逗号或不用标点符号gentlemen后用冒号新编国际商务英语函电教学资料layoutofabusinessletter19结尾敬语 位置：齐头式靠左对齐，缩格式偏右 正规场合下常用：1.yours faithfully,2.yours truly,3.faithfully yours,4.truly yours,第二个单词小写，用逗号或不用标点符号新编国际商务英语函电教学资料layoutofabusin

21、essletter20落款yours faithfully, ciba-geigy chemicals co. pam lotispam lotis pam lotis inspection coordinator yours faithfully, pam lotispam lotis pam lotis inspection coordinator for ciba-geigy chemicals co. yours faithfully, l. van lindel. van linde l. van linde manager, qad software co. 结尾敬语手写签名打印签

22、名职务公司名称新编国际商务英语函电教学资料layoutofabusinessletter21事由 位置： 1.称呼和正文之间 2.齐头式靠左，缩格式居中 3.要加下划线 表示的是该信函的主题 1. re: your order no.463 for1,000 wide-screen tv sets 2. sheep wool 新编国际商务英语函电教学资料layoutofabusinessletter22附件 位置： 落款之下，左对齐 说明该信件有附件 1. enclosure 2. enc. 3. encl. as stated 4. enclosure: brochure新编国际商务英语函电教学资料layoutofabusinessletter23抄送 位置： 附件之下，左对齐 表示该信件同时抄送给他人 1. 明抄：cc marketing department 2. 暗抄：bcc mr. simpson carbon copy,收信人知道被抄送blind carbon copy,收信