note writing.doc

基本格式：便条日期，称呼，正文，署名。便条日期一般在便条的右上角。 月/日/年 顺序 星期月日：Tues. July 12, Sat. Oct. 24称呼：直呼其名 一、道歉包含内容：1说明为何事道歉解释造成过失或不能履约的原因再次致歉或提出解决方案例Yesterday you failed to turn up for the appointment with your teacher, Professor Wang. Write him a note of apology and make a request for another meeting. You should also suggest the time for the requested meeting. (2001)May 15, 2001Dear Professor Wang, I am terribly sorry that I missed the appointment with you. Yestertay, my grandma suddengly went ill, and my parents were not in, so I had to take her to hospital. When I got to your office, it was too late, and you had already left. Please forgive me. I know youre busy these days, but I wonder if you could agree to meet me at 2 oclock in Friday afternoon. Im looking forward to your early reply. Yours truly, Li Ping 开头常用句式和套话I must apologize for I am sorry for any inconvenience this has caused. I am really/extremely/awfully/terribly sorry about I do apologize for I know that you must have bben disappointed. Please accept my apologies for I also feel worried and anxious in my heart. I really regret that I cannot Much to my regret that I may not be able to keep my promise because 结尾常用句式和套话nPlease allow me to say sorry again. nPlease accept my most cordial and humblest apologies once more. nOnce again, I am sorry for any inconvenience caused. nLet me apologize again for the inconvenience that I brought to you. nI want to let you know how regretful I am feeling now. nI sincerely hope you will kindly forgive/excuse nI sincerely hope that you understand me and excuse me. 例From your classmate, Kate, you borrowed the book Robinson Crusoe and finished reading it.but you didnt return it in time because of some reason. Write her a note, making an apology to her and explaining why. Tues. Mar. 4Dear Kate, Kindly excuse me for my long delaying in returning to you Robinson Crusoe. I had promised you to return it at this weekend. But it happened that my cousin came to see me and became so interested in it that I had to retain it longer. Allow me to apologize again for the inconvenience that I brought to you. Yours ever Stella二、约会n约会的事由 n建议约会的时间和地点 n期待对方作出回复，并可表示感谢例Youve got two tickets to a performance given by the Russian National Ballet Troupe and left an admission ticket to your friend Alice. Write a note to her, describing briefly what it is and inviting her to come with you. March 23Dear Alice, The Russian National Ballet Troupe will give a performance in the Beijing Grand Theater tomorrow evening. I am sure you will be happy to watch it. Here I leave you an admission ticket. The performance will begin at seven oclock sharp. I will wait for you at the theater entrance. Please let me know whether you are prevented from coming or not. Yours, Mike常用句式Id like to see you if you have time.nWhat do you say if we talk about it at ?nI wonder if it would be possible for us to meet at nId like to make an appointment to see you. nWould it be possible for us to talk to in person about that?nWould you like to . with me this weekend?nWhen is it convenient for you?三、邀请n邀请对方参加活动的内容，时间和地点 n与该活动有关的注意事项 n期待对方接受邀请，并可表示感谢正式邀请便条DateDear , On, we will host an eveing of celebration of .you are cordially invited to attend at , from top.m.Please confirm your participation at your earliest convenience. Faithfully yours, XXX非正式邀请便条DateDear ,We have decided to have a party on . Do you like to join us?. Please do come. We look forward to your arrival. Yours, XXX常用句式Is there any chance of your coming ? I was wondering if you could come I would like to invite you to We sincerely/faithfully hope you can attendPlease confirm your participation at your earliest convenience. Please accept my invitation.Wed like to invite you to for Would it be possible for you to come to ?I am pleased to invite you to participate in to be held from to It is my great honor to invite you to attend I take great pleasure in inviting nIt is my pleasure to extend an invitation to you to for the purpose of nWill you do us the favor of attending ?nWe think it would be a good idea if you could attend 结尾常用套话和句式nWe sincerely hope you can be present. I hope you wont decline my invitation.nI do very much hope that you will be able to accept this invitation.nPlease do come. We look forward to your arrival. nWe hope that you can come and look forward to seeing you.例You are planning to ask your friend, to join an outing. Write him a note, inviting him to the outing and telling him when and where you will go out and some other details about what you are going to do. May 6Dear Li Ming, As the weather is splendid recently, we will go out to the countryside by bike and we may take food for the picnic, which we will have at the hillside. Would it possible for you to meet us at the bus stop at 8 a.m. tomorrow morning? We would be very happy if you could be with us. Do come and join us. Yours always, Jack 例You are one of the organizers of a seminar about global warming to be held in your college. You want to invite Lynn, an expert in this field to it. Write him a note, inviting him to the seminar and telling him the exact time and place. Feb. 5Dear Lynn, I am pleased to invite you to participate in a seminar about global warming, which is held in the auditorium at 4:00 tomorrow afternoon. We do hope you will come and share your ideas with us about it. Please let us know in advance if you come to the seminar. My phone number is 22334455. Thank you. Yours faithfully, Alex 四、投诉n交待投诉内容，表明本信的目的和要求。n说明情况，表达不满情绪。告知对方给自己造成的伤害或不便， 提出解决问题的建议或表明希望如何处理。n表达希望上述问题尽快得到恰当解决的强烈愿望，并对有关人员作出的努力表示感谢。必要时告知对方自己的联系方式。n语言尽量委婉，切勿使用过激语言（youd better 比you must /should 委婉）DateDear , I am afraid I have to complain about _. It was caused by the _. I cant imagine that such a famous _ like yours provides such kind of bad _. To solve the problem, I suggest _. I would appreciate it if you could _. Sincerely yours, XXX开头常用句式和套话I am writing to complain about I am totally/completely disappointed/upset to find I am writing to express my concern about /dissatisfaction with / disappointment atIt is with regret and reluctance that we have to inform you .To my great/total disappointment/ dissatisfaction, I can no longer put up with/tolerate/bearI would like to draw your attention to nI would like to draw the attention to the authorities concerned to the 结尾常用句式和套话To remedy/rectify the matter/situation, I suggest making the following changes:To improve the situation/solve the above problem, it is advisable for your to take the following measures: I hope appropriate remedial measures are taken to solve the problem. I would be most grateful if you wouldWe will appreciate your willingness to make up for the loss.I hope that you could do something to put a stop to I would like to see a prompt settlement of the issue. I expect to be further informed about this issue/situation.例You are George and you ordered a book a month ago, but havent received it up to now. write a note to complain about it. June 24, 2008Dear Sir or Madam, I am afraid I must complain about the poor service of your company. I ordered a book a month ago, but oddly enough, I havent received it up till now. please check on our order for one copy of Business Writing, by John Smith, Beijing University Press, 2006, which was sent to you on May 21st 2007 with a check for ￥50.00 enclosed for cost. Hopefully we can solve the problem soon, and please contact me at Yours faithfully, George例Suppose that you ordered a television but later found that it has worrying problems. Write a letter of complaint to describe the matter and require settlement. Do not sign your own name at the end of your letter, using Li Ming instead. Dec. 3Dear Sir, The television I ordered from your store arrived on time last Friday, but only three days later I found it could not work properly. when I turned on the television, I was surprised to find that it became a black and white television-all of the other colors were simply gone. I dialed your service number for several times, but the line was always busy. This problem has affected our normal life. Can you get it repaired as soon as possible? Thank you for your consideration. I am looking forward to your early reply. Yours faithfully,Li Ming五、请求提出请求 n说明要对方在哪些方面给与帮助并陈述原因 n请求回复并表示感谢I am sorry to trouble you, but nobody would come into my mind to help me except you.I would like to seek help from you. I would greatly appreciate it if you could help me.I would be most grateful for your favorable consideration of this request. Id be most grateful if I could have your full support. We wonder if you could advise meI am writing to ask if you can kindly help 结尾常用句式和套话I would like to thank you for your generous help in this matter. Thank you very much for your kind helps on many occasions in the past. Your answer will be gratefully received. 例You are the Manager of a company and planning to hold a meeting to discuss the problem of electricity shortage of your company. And you want to ask Mr. Lynn to present a presentation on the possible solution of the problem. Write him a note, requesting him to make a presentation. Sat. Sept.15Dear Lynn, We are thinking to hold a meeting to discuss the problem of electricity shortage of our factory on 25 September. Would you please prepare a presentation on the possible solutions of the problem? Please call me if you are ready to make the presentation. Many thanks! Yours,Song Yiling例You attend Professor Guos lecture last week and were very interested in his study. Please write him a note to ask for a list of reference books on the research of the topic. January 9th Dear Professor Guo, Last Wednesday, I attended your lecture on an analysis of animal-related idioms in English, which was very instructive to my thesis writing. Would it be possible for you to give me a list of reference books on this topic? Your prompt attention to this letter would be highly appreciated. A million thanks for the time and trouble you take. Yours faithfully, George Williams 六、问候或慰问n用来对亲朋好友或同事所遭遇的失败或不幸，如考试不及格，生病等表示慰问，给与关心和鼓励。 n交待对方所遭遇不幸的内容 n表示对对方理解并安慰n表达良好祝愿，或鼓励对方坚强起来，渡过难关，可能的话表示能够给予对方帮助DateDear , I am really sorry to hear/learn that _. I understand it is due to _. Dont worry and take it easy. I hope you _. Do feel free to tell me if I can offer any help. Sincerely yours, XXXnI am trully sorry to hear of your illness. News of your loss has saddened us.nI cannot tell you how sad I felt when I was informed of your illness. nIm most grieved to learn of With heartfelt prayers for your recovery.nPlease accept our deepest sympathy and convey our best wishes to nI trust, if I can be of any service, that you will call upon me freely.例Youve learned that your friend Jimmy is ill these days. Write him a note expressing your concern, asking after his health and giving your best wishes. (1999)May 15, 1999Dear Jimmy, Sorry to learn the bad news that you are ill these days. How are you feeling now? I can imagine your pain of the disease. Take good care of yourself. But you are very strong-willed and will be alright soon. Ill visit you sometime tomorrow. I wish you early recovery. Yours truly, Meng Meng例Your friend, Jane, has failed in the final exam, and is feeling very unhappy about it. Write a note to comfort her and give her some encouragement. (2004)May 10thDear Jane,Im terribly sorry to hear that you failed the final exam. I understand how distressed and disappointed you may feel now. However, we all know it is due to your illness at that moment. Dont worry about it and just take it easy. Im sure you will succeed in the makeup after recovery. If you have any questions regarding the lesson, do feel free to tell me. Yours, Bai He例Charlie is your close friend and his house was ruined by a fire. You are supposed to write a note to him to console him. Do not sign your own name at the end of the note, using “John” instead. June 23Dear Charlie, Im really sorry to learn the fire that broke out last night destroyed your house. I am writing to tell you how deeply distressed I am. And Im very anxious to know how you and your family are at the moment. If there is anything I can do for you, please let me know. With best wishes to you.Yours affectionately,John七、请假条n由于生病或事请假。请假条可根据情况采用非正式格式和半正式格式。非正式格式和一般天条格式相同。非正式请假条DateDear ,Id like to know if I could ask for a leave for _ day on _. This morning I received a phone call, _. Ill try my best to finish my work on _. Many thanks. Im looking forward to your kind reply. Sincerely yours XXX半正式请假条To: Geroge Smith, ManagerFrom: Lily, Financial Department Date: April 2, 2008Subject: Note for Sick LeaveDear Mr. Smith, I am still lying in bed with the bad cold. I would like to apply for _ days leave of absence, starting from _ and finishing on _, both days inclusive. I herewith submit the certificate from the doctor. I apologize for the inconvenience my absence from work may cause. I should be much obliged if you grant me leave.开头常用句式和套话nIm writing to ask for a two-day leave.nI beg to apply for one weeks leave of absence from the 21st to 25th instant, both days inclusive.nIm awfully sorry that I can not come to the office today owing to a severe headache请假原因常用句式和套话nIm still lying in bed with the bad cold. The doctor advised a rest of three more days.nPlease give me an extension of leave for another three days. nWill you kindly excuse Tommys absence from school on Friday?结尾常用句式和套话nTo support my application, I herewith submit a telegram to that effect received from my brother. nI will do my best to make up the lesson to be missed during my absence. nI trust my absence will not cause you any serious inconvenience.nI hope my request will be kindly granted.例I will be very much obliged if you will grant me my application. You are suffering a severe headache and write a note to your manager to ask for a sick leave. Do not sign your own name at the end of your letter, using Warner instead.Feb. May 15Dear Manager, Im awfully sorry that I cannot go to work today owing to a severe headache. It may possibly be a few days before Im able to resume my duties. I will try my best to make up my work that will be missed during my absence. I hope my request will be kindly granted. I am sorry again for any inconvenience that my absence may cause you. Yours faithfully, Warner八、询问n对某些问题没有把握而向对方咨询或想要得到某种信息的一种便条。包含内容如下：n询问具体问题并说明询问的目的及原因，强调所需信息的重要性。n表达获取信息的强烈愿望，提供联系方式以便收信人与本人联系，并对有关人员表示感谢DateDear , I am _, a _ from _. Would you be so kind as to let me know _? Its of vital importance for me to _. Im looking forward to your early reply.Your answer will be gratefully received. Faithfully yours, XXXnI am writing to see if it is possible for you to provide me with information regarding nWould you be so kind as to let me know? Would you mind sending me?nWould you be kind enough to give me some information about?nI should be obliged if you could let me have details of nI am writing in the hope that you could inform me of nI am eagerly awaiting your reply to this matter. nCould you please inform me as soon as possible so that I could make an arrangement?nI would appreciate your advice as to what I should do next. nYour assistance in this matter would be a real blessing to me. nYour