合同签订流程.docx

.责任部门：Responsibility: 财务部，项目管理部， 总经理。Finance, PM, GM. 1.0 目的Purpose1.1 规范合同评审流程，控制合同风险。To standardize contract review process according to contract review policy and procedure， better control contractual risks.2.0 范围Scope:2.1 所有SBG直接参与母线槽产品投标的标书中的商务条款；All commercial terms and conditions in the bidding document of the projects that are tendered by SBG 2.2 所有SBG国内销售集团外母线销售合同。 All busway products China OG sales contract.3.0 参考文件Reference Documents3.1 投标程序Bidding process GMP 09S1.0023.2 SBG合同评审表Contract Approval Form 3.3 Interplant Form 3.4 SAP订单数量与合同数量差异报表 SAP Variance Report3.5 GMP00S1.014客户订单流程Customer Order Processing3.6 GMP03S1.011 未交货订单回顾及调整4.0 流程 Procedure4.1 标书商务条款审核流程：Commercial review procedure of bidding document:4.1.1 按投标程序GMP09S1.002. Refer to Bidding process GMP09S1.002. 4.1.2 标书商务条款审核政策与以下合同评审政策相同. Commercial terms review process abide by the contract review process below. 4.2 合同评审流程：Contract review process4.2.1 销售将合同发给商务审核。 Sales send contract to Commercial for review. 4.2.2 商务审核合同商务条款，信用控制组审核付款条件，保函（如有），PM 审核技术条款。对于根据施耐德合同评审政策需要提交法律部、SRM、Tax, Treasury审核的，商务部将协同审核并汇总最终意见。Commercial review commercial terms, Credit Control Team review payment terms and B/G， PM review technical terms and specification. If the contract terms need to be reviewed by Legal ，SRM, Tax, Treasury according to DOA. Commercial provide the contract to relative team for review and collect their comments.4.2.3 商务整合来自上述相关部门的审核意见. 对于合同风险条款，由商务，财务，总经理共同商议，作出采纳或调整意见。Commerical consolidate comments and revisons from relative team. For important terms with contractual risks, Commercial shall get final decisions from Finance Manager and GM.based on the DOA.4.2.4 根据DOA政策在投标前、合同签订前完成价格、合同条款的审批。Written approval should be ready before bid or contract signing. 4.2.5 商务将批复的价格、合同条款整合后发给销售。Commercial Send the approved price and contract terms to Sales.4.2.6 合同进入谈判阶段，并确认合同最终内容。 Contract negotiation stage and finalize contract.4.3 合同签订：Contract signing4.3.1 销售将最终确认的并经买方签字盖章的合同寄给商务。Sales send to Commercial the contract signed by Buyer;4.3.2 商务审核最终的合同，检查是否已根据DOA完成了全部审批，并交与DOA授权的合同签署人签署，然后交财务加盖合同章；Commercial prepare contract review check list and get signature from corresponding Authorized person and get the contract chopped by Finance. 4.3.3 商务至少保留一份经双方签 字盖章的合同原件（代理商订单50万(不含税)以下的保留传真件）； Commercial keep at least one original copy of the contract（fax copy for the distributors PO with amounted within 500K w/o VAT）4.4 合同系统录入：Order inputting into SAP4.3.4 商务将合同录入SAP系统，将合同扫描上传FTP共享，并以Interplant form形式通知计划，PM, 销售， 订单服务部，财务；Commercial input orders in SAP system, upload the scanned contract copy to FTP for share, informing order information to Planning, PM, Sales, Customer Service by interplant form.4.3.5 对于合同金额超过80万（含税）的铜订单，商务在当天通知财务订铜（通知出货计划及报价基础铜价）；For copper product order with amount over 800K(W/VAT), Commercial send copper booking information to Finance on the order taking day. 5.0 合同变更Contract change5.1 合同在执行过程中，如果出现新增产品或实际需求数量金额超过合同总金额的，新增产品或新增数量价格按照DOA审核。但如果增补的金额用原合同的价格折扣不超过万(不含税)，沿用原合同折扣的，即使是特价，追加部分也无需再提特价申请。If theres demand of new items which are absent from the original contract in the process of contract execution, or the actual amount exceeds the original contract value by 5%, the price of the newly-added items or quantity shall be reviewed and approved by the DOA. But if the added amount is less than 500K（w/o VAT） based on the same-K factor of the original contract, theres no need to apply for special price if the original K-factor is used.5.2 如出现上述新增产品或者新增数量超过原合同金额的，商务通知销售，确认价格及商务条款，与客户签订增补协议。以下情况可根据实际情况由商务控制是否需要签订增补协议。Commercial shall inform sales of the contract change and have the supplementary agreement signed for the above change. The following situations can be treated as exceptional: 5.2.1 增补的金额不超过万，或出厂前付清全款的合同增补金额不超过10万，基于图纸已经客户批复确认，商务可根据合同风险条款酌情处理。The added amount is within 500K; or its payment terms is COD and the added mount is within 1000K, and customer has confirmed the drawing in written.5.3 对于合同在SAP系统关闭后要求追加货物的， 按照GMP03S1.011未交货订单回顾及调整的第3.8条执行。Item in 3.8 GMP03S1.011 is applied for those proj