职场英语写作--Chapter+10+通知与通告.ppt

EnglishWritingforaBusinessCareerChapter10NOTICEANDANNOUNCEMENT April26 2011 职场英语写作 Chapter10 NoticeandAnnouncement IntroductionCoverageofNoticesandAnnouncementsAsoneofthemostcommonlyusedpracticalwriting noticesandannouncementsareusedtopublicizeinformation Theinformationprovidedmaybevarious meetings footballmatches lectures theopeningofanewsupermarket changeofcompanyname and instructions regulationsinworkshops etc 2 Twotypesofnotices noticesprovidingfullinformationand noticesgivingawarningoraninstruction 3 Mediainwhichnoticesarepublicized noticeboardorbulletinboard newspaper or letterore mailonline 职场英语写作 Chapter10 NoticeandAnnouncement 4 FormsofNoticesandAnnouncementsAccordingtothewaystheyarereleased noticesandannouncementsusuallyfallintofourforms poster leaflet mail oremail andpublicsign A Poster 海报形式 Informationonwhenandwhereaparticularactivityisgoingtotakeplacewillbeprovidedinthisformasthemessageconveyedisshortandsimple Asnoticeisputintoaposter itshouldbe eye catchinginlayout clearincontent briefinlanguage B Leaflet 传单形式 Aleafletnoticecontainsmoreinformationandisoftenusedasawayofpromotion Ashortformisusuallyattachedtoit Noticeinthisformislikeanadvertisement Awell designedonewillattractpeopletoread Whenwritingaleafletnotice oneshouldmakeit eye pleasingandreader friendly C Mail Email 邮件形式 Noticesinthisformhaveagreatpopularitywithpeopletoday Amailnoticemaybethemostefficientwaytoprovideinformationtothepublic It sveryquick economicalandeasytosend D PublicSigns 公共标语形式 Thesimplicityismostappreciatedforpublicsignswhenactingaswarning 职场英语写作 Chapter10 NoticeandAnnouncement 5 TheFormatofaNoticeAnormalnoticeismadeupoffiveparts 1 HeadingIthelpsreaderstofocusonthepurposeasquicklyaspossible Agoodheadingdirectsreaders attentionimmediatelytotheinformationorinstructionnoticesaresupposedtoconvey 2 BodyItismainlyabouttheinformationthatisbeingconveyed 3 Nameoftheissuer4 Positionofthepersonissuingthenotice5 Dateofissuingthenotice AnEnglishEveningistobeheldintheSchoolHallat7 30p m onSaturday June16 Programsincludesongs story telling cross talkandshortplays Allstudentsandteachersarewarmlywelcome details time place matter Motivateaction CompareTwoExamples To AllstaffFrom BoardofdirectorsDate April20th 2010Subject AppointmentofanewmanagerOwingtothelargeincreaseinthevolumeofourtradewithChina wehavedecidedtoopenanewbranchinShanghai at26FuzhouRoadon1stMay 2010 Therefore weneedanewmanagerforthisbranch Andafterourdiscussionandconsideration wehavedecidedtoappointMrs BrionyKisbyasthenewmanager ThoughMrs BrionyKisbyisyoungandlackofexperience webelievethatshewilldowellintheposition Wehopeyouwillsupportherinthefuture Inthefirstparagraph thewriterstatesthematterofopeningabranchinsteadofappointingamanager whichisquiteconfusing Ifmoreinformationofthemanagerisprovided theeffectofthenoticewillbebetter Itseemsthattheexperienceofthenewmanagerisnotsatisfactory thenhowcantheworkershaveconfidencetosupporthim To AllstaffFrom BoardofdirectorsDate April25th 2010Subject AppointmentofanewmanagerWearepleasedtoinformyouthatonMay1stMrs BrionyKisbywillbethemanagerofthenewbranchofourcompanyat26FuzhouRoad Shanghai Mrs KisbyhasbeenourHeadBuyer 采购负责人 forthepast6yearsandiswell acquaintedwitheveryaspectofourpolicy Herexpertiseandexperiencewillcontinuetobeofgreatvaluetothecompany SowehopethatyouwillgiveMrs Kisbyloyalsupportduringhertenure 任期 ofoffice Yourcooperationwillbemuchappreciated Thefirstparagraphstatesthematterstraightlyandclearly Thelastparagraphstressestheadvantageofthenewmanager whichcanwintheworkers supportmoreeasily Better DearHouseholder 住户 TupperyGroceryStore 杂货店 hasbeensuccessivelyservedcustomersfor16yearsintheirbusiness Itcarriesanextensiverangeofhouseholdproductsatpriceswhichcompareveryfavourablewiththosechargedbyotherstores Meetthegrowingdemandforagrocerystoreinthisarea wehavedecidedtoextendourbusinessbyopeninganewstore Wehopeyouwillvisitournewstoreduringopeningday 开张日 andgiveustheopportunitytoshowyouthatitmaintainsthereputationenjoyedbyourotherstoresforgivingsoundvalueformoney 货真价实 Yourssincerely Bad Thefirstparagraphisjustanintroductionofthecorporation Wedon tknowwhatthenoticeisintendedfor Itissomethinglikeputtingthecartbeforethehorse 本末倒置 Passivevoiceshouldnotbeusedhere Payattentiontogrammar forasmallmistakecanharmyourcompanyimage Westilldon tknowwhereandwhentheopeningceremonywilltakeplace Tilltheend westillhavenoideaoftimeandplaceoftheopeningceremony Andtheendingisnotattractiveenough DearHouseholder WearepleasedtoannouncetheopeningofournewTupperyGroceryStoreat36GeorgeAvenueonMonday1stSeptember TupperyGroceryStorehasbeensuccessivelyservingcustomersfor16yearsintheirbusiness Andthistime MrsVictoriaChadwickhasbeenappointedManager andwithher10years experienceofthetradewearesurethatthegoodssuppliedwillbeofsoundqualityandreasonablypriced 货真价实 Ournewstorewillopenat8a m onMonday1stSeptember andasaspecialcelebration adiscountof10 willbeallowedonallpurchasesmadebythefirst50customers 对前五十名顾客打折10 Welookforwardtoyourbeingoneofthem Yourssincerely Better Thenoticecomesstraighttothepoint andweareclearlyinformedofthetimeandplace Thesecondparagraphgivesusthebackgroundofthebusinessandtheintroductionofthemanager whichisagoodwaytostrengthenthecustomers confidence Thewriteremphasizesthetimeandplaceagain andthediscountofferisaquitesmartandattractiveencouragementtothereadertopatronizethenewstore UsefulPhrases agenda议事日程acquaintsb withsth 把某事告知某人beofsoundqualityandreasonablypriced货真价实putthecartbeforethehorse本末倒置headbuyer采购负责人tenure任期 LanguageforNoticeandAnnouncement LanguageforNoticeandAnnouncement 1 Wearepleased proudtoannounce letyouknow informyouthat on when at where 2 Wehavemuchpleasureinannouncingthat 3 ispleasedtoletyouknowthat 4 Owingto wehavedecidedto 5 Wehopewemaylookforwardto 6 willbemuchappreciated sincerelywelcomed 7 Wetakethisopportunitytoexpressourthanksfor Sentences 1 在成功地为很多客户服务之后 我们原有办公地点已不再能满足客户的需求了 我们高兴地通知您我们将迁往新的办公地点 我们相信在新的办公地点 我们能为您提供更好的服务 WearepleasedtoletyouknowthatM Bissuccessfullyservingsomanycustomsthatwehaveoutgrownourcurrentbusinesslocation Weknowthatwewillbeabletoserveyouevenbetterinthenewlocation 2 我方已在本市开设贸易与总代理店 特此通知 同时 恳请订购 Havingestablishedourselvesinthiscityasmerchantsandgeneralagents wetakethelibertyofacquaintingyouofitandsolicitthepreferenceofyourorder 3 本公司股东年会 将于3月1日在银行家俱乐部召开 特此函告 NoticeisherebygiventhattheannualgeneralmeetingoftheshareholdersofourcompanywillbeheldattheBankers ClubonMar 职场英语写作 Chapter10 NoticeandAnnouncement NoticeandAnnouncementTheformatofanotice HeadingDate 1 BodyNameoftheissuerAdditionalinformationDate 2 MoreSamples 职场英语写作 Chapter10 NoticeandAnnouncement NoticeandAnnouncementNOTICEOFAMEETINGMarch 26 2011Ameetingistobeheldat2 30pmDec 29intheAuditoriumtocommendteachersandworkersoftheyear Alltheschoolstaffarerequestedtobepresentontime TheOfficeofLingnanCollegeofSYSU 职场英语写作 Chapter10 NoticeandAnnouncement NoticeandAnnouncementNOTICEApril30 2011TomorrowwillbeLaborDay andtherewillbenoclasses Teachersandstudentsarewelcometothecelebrationstobeheldonthesportsgroundat6 30p m tomorrowevening Allclasseswillberesumedonthe3rdofMay XuNingsheng PresidentofSYSU 职场英语写作 Chapter10 NoticeandAnnouncement NoticeandAnnouncementOpeningofPark n ShopMegastoreWearepleasedtoannouncethatPark n ShopMegastorewillbeopenedonSept 28 ThisisaspacioussupermarketfortheshoppersatTaShanregion Goodsofhighqualitywillbesuppliedatreasonableprices andeveryeffortwillbemadetoprovideourcustomerswithagoodandenjoyableshoppingenvironment Tomarkthisspecialoccasion customerswillbeabletotakeadvantageofafreemembershipcardandenjoya10 reductiononthepriceofyourpurchase MarketingDepartmentofPark n ShopMegastore 职场英语写作 Chapter10 NoticeandAnnouncement SamplesofNoticeandAnnouncement1 AnnouncementofChangeofAddressYouraddress StreetCity StateDate RE AddressChangeDearMr Ms AsofDecember10 2009 ABCCompanyLtdwillbelocatedinournewofficesandwarehousebuildingat123DalianRoadWest Shanghai Thetelephonenumberforthisnewlocationis 021 6123 4567 OurManufacturingDivisionwillremainatSichuanRoadCentralinShanghai Ihaveenclosedourmostrecentbrochureonroboticequipmentforyourreview Ihopeyoufinditinteresting Sincerely Name TitleSignature 职场英语写作 Chapter10 NoticeandAnnouncement NoticeandAnnouncement2 AnnouncementofChangeofBusinessNametoCustomersDate TomAtkinsonCOMANYInc 14EdithStreet HackneyWest ZIPPOSTCODEDearTomAtkinson Asyoumayknow ABCCompanyhaschangeditsnametoCBACompany Pleasenote however thatouraddresshasnotchanged 4321SecondStreetSuite532Anycity Anystate 85432Asalways wewillcontinuetoserveyouwiththesamedevotionandqualitywhichyouhavecometoexpectfromus Itwillbeapleasuretodobusinesswithyouinthefuture Sincerely TonyMontana 职场英语写作 Chapter10 NoticeandAnnouncement NoticeandAnnouncement3 AnnouncementofTerminationofanEmployeeTo AllSalesStaffFrom Date Subject NAME ex SaraWilliams PleasebeadvisedthatSaraWilliamswasterminatedasanemployeeofthiscompanyonDec 31 2009 AllstaffareaskednottocommunicateanyfurtherwithSaraWilliamsregardingmatterswhichareconfidentialorproprietarytoourcompany Sara sresponsibilitieshavebeenassumedbyDianeJones PleasecontactDianeifyouhaveanyen