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THE UNITED REPUBLIC OF TANZANIACENTRAL TENDER BOARDTENDER No 110 OF 2003/2004FOR SUPPLY AND INSTALLATION OF FOUR X-RAY MACHINES TO TANZANIA AIRPORTS AUTHORITY CONTENTS PAGESection I. Invitation for Bids.4 Section II. Instructions to Bidders6 Section III. Bid Data Sheet26 Section IV. General Conditions of Contract (GCC)28 Section V. Special conditions of contract 41 Section VI. Schedule of requirements. Section VII. Technical Specification. 48 49Section VII. Sample Forms 55 Bid Form and Price Schedules56 Bid Security Form 60 Contract Form62 Performance Security Form64 Bank Guarantee for Advance Payment.65 Manufacturers Authorization Form 67 Section VIII. Undertaking by tenderer on anti-bribery policy/ code of conduct and compliance program. 68 AcronymsTAA Tanzania Airports AuthorityKPH Kilometres Per HourMPH Miles Per Hourpsi pounds per square inchRPM Revolutions Per MinuteBHP Brake Horse PowerIGPM Imperial Gallons Per MinuteBS British StandardID Internal DiameterAC Alternating CurrentDC Direct Currentc/w complete withl or Its litre(s)inch(s)C Degree Centigrade/Celsiusamp(s) ampere(s)kg kilogrammel b pound(s)gm grammem metremm milimetrecm centimeterft foot/feet1CI Imperial Chemical IndustriesBDS Bid Data SheetCIF Cost, Insurance and FreightCIP Carriage and Insurance Paid to (place)EDI Electronic Data InterchangeEXW Ex factory, ex works or ex warehouseFCA Free CarrierFOB Free on BoardGCC General Conditions of ContractICC International Chamber of CommerceIFB Invitation for BidsITB Instructions to BiddersSCC Special Conditions of ContractUNCITRAL United Nations Commission on International Trade Law Section I: Invitation For Bids TENDER No 110 OF 2003/2004 FOR SUPPLY OF FOUR X-RAY MACHINES TO TANZANIA AIRPORTS AUTHORITY 1. The Government of the United of Republic of Tanzania through the Tanzania Airports Authority has set aside Funds for the operation of the airports. It is intended that part of the proceeds of the fund will be used to cover eligible payment under the contract for the Supply of Four X-Ray Machines. 2. The Central Tender Board on behalf of Tanzania Airport Authority (TAA) now invites sealed bids from reputable manufacturers and suppliers of X-Rays Machines as follows. Item No.DescriptionQuantity1.Hold Baggage X-Ray Machines32.Pallet Size X- Ray Machines1 Bidder must bid for all items. 3. Interested eligible bidders may obtain further information from and inspect the Bidding Documents at the office of the Executive Secretary, PPF Tower and Car Parking Arcade, 8th Floor North Wing, Junction of Ohio and Garden Avenue, P.O. Box 49, Dar Es Salaam, from 7:30 am to 3.30pm on Mondays to Fridays inclusive except on Public Holidays. 4. A complete set of the bidding Documents and additional sets may be purchased by interested bidders on the submission of a written application to the address given under paragraph 3 above and upon payment of a non-refundable fee of Tshs 150,000/= (Tanzania Shillings One Hundred and Fifty Thousand Only) or equivalent in freely convertible currency. Payment should be made either by Bankers Draft, Cash or Bankers Cheque, to the Permanent Secretary, Ministry of Finance, P.O. Box 9111, Dar Es Salaam. 5. All bids in one original plus two copies, properly filled in, enclosed in plain envelopes must be accompanied by an original bid security in an acceptable form in amount of Tshs 10,000,000.00 (Tanzania Shillings Ten Million) properly addressed to the Executive Secretary, PPF Tower and Car Parking Arcade, 8th Floor North Wing, Junction of Ohio and Garden Avenue, P.O. Box 49, Dar Es Salaam. All bids must either be delivered by hand or be sent by registered post so as to reach the Dar Es Salaam, before the deadline for submission of bids.6. The deadline for the submission of bids is 09.00 hours Local time on Friday 26th August,2004. bids will be opened in public and in the presence of bidders representatives who choose to attend in the Conference room of Executive Secretary, PPF Tower and Car Parking Arcade, 8th Floor North Wing, Junction of Ohio and Garden Avenue, P.O. Box 49, Dar Es Salaam, at 09:00 hours local time on Friday 26th August,2004. Bids sent by post must be registered. The outer cover shall be clearly marked “TENDER No 110 OF 2003/2004FOR SUPPLY OF FOUR X-RAY MACHINES TO TANZANIA AIRPORTS AUTHORITY; NOT TOBEOPENED BEFORE 09:00 HOURS ON FRIDAY 26TH AUGUST,2004”7. Telegraphic, Telex, Telefax and late non- Telegraphic, Telex and Telefax will not be accepted. Quotations not received and not opened in public at the public bid opening ceremony shall not be accepted for evaluation irrespective of the circumstances. EXECUTIVE SECRETARY CENTRAL TENDER BOARD Section II: Instructions to BiddersTable of ClausesA. Introduction. 81. Source of Funds. 82. Eligible Bidders . 83. Eligible Goods and Services.84. Cost of Bidding.8B. The Bidding Documents .95. Content of Bidding Documents. 96. Clarification of Bidding Documents. 97. Amendment of Bidding Documents . 9C. Preparation of Bids. 108. Language of Bid. 109. Documents Constituting the Bid. 1010. Bid Form. 1011. Bid Prices . .1112. Bid Currencies. 1213. Documents Establishing Bidders Eligibility and Qualification. . 1214. Documents Establishing Goods Eligibility and Conformity to BiddingDocuments. 1315. Bid Security. 1416. Period of Validity of Bids . 1517. Format and Signing of Bid. 15D. Submission of Bids. 1518. Sealing and Marking of Bids. 1519. Deadline for Submission of Bids. 1620. Late Bids. 1621. Modification and Withdrawal of Bids.16E. Opening and Evaluation of Bids. 1722. Opening of Bids by the Purchaser .1723. Clarification of Bids.1724. Preliminary Examination.1725. Conversion to Single Currency. 1826. Evaluation and Comparison of Bids. 1827. Domestic Preference . 2228. Contacting the Purchaser. 2329. Post-qualification.23F. Award of Contract. 2330. Award Criteria. 2331. Purchasers Right to Vary Quantities at Time of Award .2332. Purchasers Right to Accept Any Bid and to Reject Any or All Bids. 2433. Notification of Award. 2434. Signing of Contract. 2435. Performance Security. . 2436. Corrupt or Fraudulent Practices.24Instruction to Bidders A. Introduction 1. Source of Funds1.1 The Government of the United of Republic of Tanzania through the Tanzania Airports Authority has set aside funds for the operations of the airports. It is intended that part of the proceeds of the funds will be used to cover eligible payment under the contract for Supply of goods specified in the Bid Data Sheet. 2. Eligible Bidders2.1 This Invitation to Tender, is open to all firms capable of supplying the goods complying to specification in these bidding document. Firms of a member country may be excluded if as a matter of law or regulation, Tanzania prohibits commercial relations with that country. 2.2 Bidders should not be associated, or have been associated in thepast, directly or indirectly, with a firm or any of its affiliateswhich have been engaged by the Purchaser to provide consultingservices for the preparation of the design, specifications, andother documents to be used for the procurement of the goods to bepurchased under this Invitation for Bids. 2.3 Government-owned enterprises in the United Republic of Tanzania mayparticipate only if they are legally and financially autonomous, ifthey operate under commercial law, and if they are not adependent agency of the Purchaser. 2.4 Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by the Government of the United Republic of Tanzania in accordance with ITB Clause 36.1. 3. Eligible Goods and Services 3.1 All goods and related services to be supplied under the contract shall have their origin in eligible source countries, and all expenditures made under the contract will be limited to such goods and services. 3.2 For purposes of this clause, origin means the place where thegoods are mined, grown, or produced, or the place from which therelated services are supplied. Goods are produced when, throughmanufacturing, processing, or substantial and major assembly ofcomponents, a commercially-recognized product results that issubstantially different in basic characteristics or in purpose or utilityfrom its components. 3.3 The origin of goods and services is distinct from the nationality ofthe Bidder.4. Cost of Bidding4.1 The Bidder shall bear all costs associated with the preparation andsubmission of its bid, and the Purchaser named in the Bid DataSheet, hereinafter referred to as the Purchaser, will in no case beresponsible or liable for those costs, regardless of the conduct oroutcome of the bidding process. B. The Bidding Documents 5. Content of Bidding Documents5.1 The goods required, bidding procedures, and contract terms areprescribed in the bidding documents. The bidding documentsinclude the following sections:(a) Invitation to Tender(b) Instructions to Bidders (ITB)(c) Bid Data Sheet(d) General Conditions of Contract (GCC)(e) Special Conditions of Contract (SCC)(f) Schedule of Requirements(g) Technical Specifications(h) Bid Form(i) Bill of Quantities(j) Bid Security Form(k) Contract Form(1) Performance Security Form(m) Bank Guarantee Form for Advance Payment(n) Manufacturers Authorization Form 5.2 The Bidder is expected to examine all instructions, forms, terms,and specifications in the bidding documents. Failure to furnishall information required by the bidding documents or to submit abid not substantially responsive to the bidding documents inevery respect will be at the Bidders risk and may result in therejection of its bid. 6. Clarification of Bidding Documents6.1 A prospective Bidder requiring any clarification of the bidding documents may notify the Purchaser in writing or by cablehereinafter, the term cable is deemed to include Electronic DataInterchange (EDI) and facsimile at the Purchasers addressindicated in the ITB Clause 19.1. The Purchaser will respond inwriting to any request for clarification of the bidding documentswhich it receives no later than ten (10) days prior to the deadlinefor the submission of bids prescribed in Bid Data Sheet. Writtencopies of the Purchasers response (including an explanation of thequery but without identifying the source of inquiry) will be sent toall prospective bidders that have received the bidding documents. 7. Amendment of Bidding Documents 7.1 At any time prior to the deadline for submission of bids, thePurchaser, for any reason, whether at its own initiative or inresponse to a clarification requested by a prospective Bidder,may modify the bidding documents by amendment. 7.2 All prospective bidders that have received the bidding documentswill be notified of the amendment in writing or by cable, and willbe binding on them. 7.3 In order to allow prospective bidders reasonable time in which totake the amendment into account in preparing their bids, thePurchaser, at its discretion, may extend the deadline for thesubmission of bids C. Preparation of Bids 8. Language of Bid8.1 The bid prepared by the Bidder, as well as all correspondence anddocuments relating to the bid exchanged by the Bidder and thePurchaser, shall be written in the language specified in the BidData Sheet. Supporting documents and printed literature furnishedby the Bidder may be in another language provided they areaccompanied by an accurate translation of the relevant passages inthe language specified in the Bid Data Sheet, in which case, forpurposes of interpretation of the Bid, the translation shall govern.9. DocumentsConstitutingthe Bid9.1 The bid prepared by the Bidder shall comprise the following components: (a) a Bid Form and a Price Schedule completed in accordance with ITB Clauses 10, 11, and 12; (b) documentary evidence established in accordance with ITB Clause 13 that the Bidder is eligible to bid and is qualified to perform the contract if its bid is accepted; (c) documentary evidence established in accordance with ITB Clause 14 that the goods and ancillary services to be supplied by the Bidder are eligible goods and services and conform to the bidding documents; and (d) bid security furnished in accordance with ITB Clause 15. 10. Bid Form10.1 The Bidder shall complete the Bid Form and the appropriate Price Schedule furnished in the bidding documents, indicating thegoods to be supplied, a brief description of the goods, theircountry of origin, quantity, and prices. 10.2 For the purpose of granting a margin of domestic preference, bidswill be classified in one of three groups, as follows:(a) Group A: All other bids offering goods from within the United Republic of Tanzania.(b) Group B: Bids offering goo