商务英语课课件.ppt

Brainstorm Listtwoofyourfavoritewaystocontactpeopleforbusiness WritingEffectiveBusinessEmails Session11 Contents Whataretheadvantagesanddisadvantagesofemail Whatarethetipsforwritingabusinessemail Businessemailwritingpractice EmailVs Regularmail Advantagesofemaileasy quick short precise free Disadvantagesofemailnotsafeeasytoforwardjunkmailsattachedwithviruses Businessemail 1 Beforewriting1 whyamIwritingthisemail Providinginfo emailabouthavingChristmaspartyandcancelingclassesfromMs Liu Requestinginfo emailaboutaskingfortime location anddresscodeforpartyfromclasschair Requestingaction classchair semailaboutseeingeverybodyinRoom515BthisFridaynight 2 whatexactlydoIwanttheresultofthismessagetobe Businessemail 2 WriteagreatSubjectline Why Easierforrecipienttoimmediatelyunderstandwhyyousendemailquicklydeterminewhatkindofresponseandactionitrequires Subjects goodorbad HellothereHifromanoldcolleagueImportant ReadImmediately MeetingFollow upaboutteammeetingDoweneedalargerroomformeetingnextFri Goodexamplesforsubject Reminder Mondayis President sDay NOclassREQ ResendLarryTate szipfile HELP CanyoudefragmyCdrive Re ChristmaspartyQuestion Arewegettingmoretimefortheproject Goodexamplesforsubject Reminder Mondayis President sDay NOclassREQ ResendLarryTate szipfile HELP CanyoudefragmyCdrive Re ChristmaspartyQuestion Arewegettingmoretimefortheproject Practiceforwritingasubjectline Hithere Sincewe llhavetoreportABCprojecttoMicrosoft theget togetherlunchwithourVPhastoberescheduledtoFriday 12 19 at1pminsteadofThursday 12 18 at12pm Thanks YujieSubject LunchwithVPreschedtoFriday 12 19 1pm Layout Content Salutation Body Closing Signature Salutation Dear Title Surname DearProf Jones DearDr Parker DearMr Clark DearMs Lincoln DearMrs Woods DearDirectorof DearSirs DearGentlemen DearSir Madam ToWhomItMayConcern Body Introduction name title andorganization Purpose Importantdetails AdditionalinformationFinalsentence e g Thankyouverymuchforyourtime I mawaitingforyourreply Closing Yourssincerely Sincerely Yoursfaithfully Yourstruly Youraffectionately Yours Best Regards Bestwishes Love Cheers Signature NamePositionOrganizationContactinformation Tel Mailingaddress Tipsformessagewriting BrevityMakeiteasytoquoteNevermix neverworry topics projects Emailwritingpractice Situation 你作为某外企人事部经理用Email通知全体员工圣诞节 12月24至26日 去龙庆峡度假3日 日程安排详见附件 12月27日照常上班 Requirements GreatsubjectBrieftextmessage Emailwritingpractice Situation 你作为某外企人事部经理用Email通知全体员l劳动节 5月1至2日 去龙庆峡度假2日 日程安排详见附件 5月3日照常上班 Requirements GreatsubjectBrieftextmessage SampleKey Subject HavefunonChristmasholiday Dearall AnyplanonChristmas Ourcompanyisinvitingeveryonetohavefuninthebeautifulresort LongQingxiafor3days Dec24to26 PleasefindtheitineraryintheattachmentandsignupinRoom606ASAP ThedeadlineisDec1 AllhavetocomebacktoworkonDec27 Regards AdaLeeHRManager SampleKey Subject HavefunonLaborDayholiday Dearall AnyplanonLaborDay Ourcompanyisinvitingeveryonetohavefuninthebeautifulresort LongQingxiafor2days May1to2 PleasefindtheitineraryintheattachmentandsignupinRoom606ASAP ThedeadlineisApr15 AllhavetocomebacktoworkonMay3 Regards AdaLeeHRManager Don ts don tuseemailifthemessageneedstobeprivateorsecure maybethecompanyhasapolicyonthis don tsendanemailyouwouldn twantanyoneelsetoread it stooeasytoforwarddon tleavesubjectlineblankdon tuseallcapitallettersdon tforwardamessagewithoutabriefcommentwhyyou reforwardingitdon toverrunemailswithsmileyfacesorotheremoticons don tletemotionsoroffensivelanguagedetractfromyourmessagedon tsendwithoutcheckingformistakes Assignment YouareBartdeWit technicalmanagerforaresearchanddevelopmentdepartmentatalargemultinationalcorporationbasedinDenBosch Youhavereceivedarequestfromaninternalclient JohnSmith torushthroughtheanalysisofonehundredchemicalsamples theABCBatch beforeaveryimportantmeetingofseniormanagementintwoweekstime Unfortunatelyyouareveryshortstaffedatthemomentandyoumaynotbeabletomeettherequest Ontheotherhand youdonotwanttoloseJohnSmithasacustomerandyouknowthathehastheoptionofsendinghissamplestoanexternalcontact EmailJohnSmithanddealwithhisrequest Trytowriteyourtextasquicklyasyoucanwithouttoomuchediting Assignmentrequirements Writeabusinessemailmessageusingth