Internal Documents Control Procedure 内部文件管制流程

XXXXXXXX Doc No Rev Effective DatePage Internal Documents Control Procedure 1 5 Document Classification Quality Manual Control Procedure 文文 件件 類類 別別 品品 質質 系系 統統 管管 制制 程程 序序 Document Title Internal Documents Control Procedure 文文 件件 名名 稱稱 內內 部部 文文 件件 管管 制制 流流 程程 REVISION 修修 改改 P Graph No 修改處修改處 Description 內容描述內容描述 Rev No 版版 本本 Rev Date 修改日期修改日期 DCF No 文件變更編號文件變更編號 APPROVAL 核核 准准 Name 姓 名Signature 簽 名Date 日 期 Prepared By Reviewed By Approved By XXXXXXXX Doc No Rev Effective DatePage Internal Documents Control Procedure 2 5 1 0Purpose 目目 標標 1 1To establish procedures to control the internal documents required by the quality management system 流程的設立 是根據品質管理系統的要求管制內部文件 2 0Scope 範範 圍圍 2 1This procedure covers all internal documents stated in Internal Documents Control List Attachment A 此流程包含所有內部文件明細表 附件 A 所列之公司內部文件 3 0Responsibility 責責 任任 3 1Management Representative shall be responsible to control and execute this procedure 管理代表應負責管制與執行此項流程 4 0Procedure 流流 程程 4 1Refer to next page 參閱下一頁 5 05 0Annex 附附 件件 5 1QM A08 Documents Numbering System 文件編碼系統 5 2QM A09 Document Format Standardization 文件格式標準化 範例 XXXXXXXX Doc No Rev Effective DatePage Internal Documents Control Procedure 3 5 Procedure FlowDescription Person In Charge Remark Internal Documents shall be prepared reviewed and approved as per Internal Documents Control List Attachment A 根據內部文件明細表 附件 A 所列之相關人員作成 審 查及批准各相關內部文件 DCC Clerk 文控 When generating a QP the following elements shall be included in the procedure a Purpose A description of reason for writing the QP b Scope Description to which part of the organization or subject the QP applies c Responsibility The person in charge of the procedure d Procedure The step by step approach in which the job shall be carry out e Reference Documents concerned 當設立品質系統管制程序 QP 時 應包含下列項目 a 目標 講解書寫有關 QP 之原因 b 範圍 講解有關 QP 使用在公司的那一過程 事 項 c 責任 有關 QP 的負責人 d 流程 如何進行有關工作之步驟 e 附件 相關文件 DCC Clerk 文控 Record the details and assign a document number to the documents in Document Master List FO DC 001 Stamp Original Copy in blue color at the back of every page of the original documents Circulate the documents to the respective authority for review and approve 記錄資料及標上文件號碼於文件總覽表 FO DC 001 在每一頁正版 QP 背面蓋上藍色 Original Copy 印章 把 QP 交給相關人員審核及核准 DCC Clerk 文控 Refer to Attachment A 參考附件 A Base on Document Issue and Return Record FO DC 003 duplicate copies of the documents and stamp Controlled Copy in blue color at the front of all pages of duplicated documents 根據文件分發表 FO DC 003 複印相關文件 然後在 每一頁複印文件正面蓋上藍色 Controlled Copy 印章 DCC Clerk 文控 Including all documents stated in Attachment A except Form and Format 包含附件 A 所列文件 除了表格 QP Contain QP 內容 Prepare Stamp Review Approve 準備蓋章 審核 及核准 Control of Controlled Document 管制文件控管 Document Control 文件管制 XXXXXXXX Doc No Rev Effective DatePage Internal Documents Control Procedure 4 5 Sign on Document Issue Return Record FO DC 003 to acknowledge receipt of controlled documents 在文件發出 回收記錄冊 FO DC 003 簽名 以證明已經 收到有關文件 Receiver 文件接收人 Inform all personnel not to make unauthorized photocopies of controlled documents 通知所有相關人員不可 複印有關文件 Additional copies of internal documents can be obtained from the Document Controller through Request For Uncontrolled Document form FO DC 005 and get approval from the Management Representative 額外內部文件可從文控處取得 唯事先必須先填寫參考 文件申請表 FO DC 005 並獲得管理代表的批准 Requestor 申請人 The uncontrolled copies shall stamp Reference Only in blue color at the front page of the documents 在參考文件的正面蓋上藍色 Reference Only 印章 DCC Clerk 文控 Any changes to the document issued uncontrolled documents will not collect back 參考文件在文件內容變 更時並不會被回收 Record the details and assign a document number to the Documents Change Form Control Sheet FO DC 006 Changes to the existing controlled documents shall be formally requested through the Document Change Form FO DC 004 Prepare revised documents and base on Attachment A to submit it to the related personnel for reviewing and approval 記錄文件細節及分發號碼於文件變更管制表 FO DC 006 管制文件的變更 可以通過文件變更申請 FO DC 004 進行申請 修改相關文件 然後根據附件 A 提呈給相關人員審核 及核准 Document person in charge 文件負責人 Document Change Form is not applicable for Form and Format Form and Format Master List shall be updated with revision number and date 文件變更申請表不適用 於表格 文件總覽表 應更新文 件版本及日期 Collect all obsolete documents that were previously issued replace the new document to designated area or to the personnel concerned sign on Issue and Return Record Update the Document Master List 將之前所發出的失效文件收回 並發出新的文件給有關 單位 更新文件總覽表 DCC Clerk 文控 Uncontrolled documents shall not be updated 參考文件不須更新 Received of Document 文件簽收 Additional Copies 參考文件取得 Document Change Request 申請文件變更 Collect Obsolete Documents and Replace New Doc 收回失效文件 與新文件發出 Control of Uncontrolled Documents 參考文件管制 XXXXXXXX Doc No Rev Effective DatePage Internal Documents Control Procedure 5 5 Destroy all obsolete docum