ATC Constitution.doc

Constitution of Asian Talent ClubWhy and WhenThe purpose of an organizational constitution is to build relatively complete capabilities for IU students, not only having high GPAs but improving the ability to live alone and more independently on campus, such as cooking, haircut, makeup skills and communication skills with foreign friends that we do and meet in daily lives. We are now at the age of transforming to adults from children. Besides academic improvements, we still need to learn many living skills to take care of ourselves in a different country without parents. For many Asian and other overseas students, studying at Indiana University may be the first time that they leave parents and live a live on their own. We need a variety of related activities to enrich ourselves and be ready to face the world. Our club holds one general meeting and one workshop every month. We will have different skills to discuss in each workshop, informing in advance through email list. Members can learn the skills and in the following workshop, they can apply the skills.WhatThe aimed people are especially Asian students and other students who are interested in East Asian cultures and living skills. Our organization is different from others, since we are not just focusing on creating a networking. We want every student at IU to be ready in life, not just for school and career. Our organization will introduce daily skills with Chinese styles, such as hand-made crafts, cooking, haircut, hair design, makeup, and interpersonal communication skills. We will also hold info sessions about kitchen tools, restaurants, shopping malls, and US online websites to freshmen who just got here and other students. These skills are necessary for every student in the university. Title“Constitution of Asian Talent Club”PreambleOur organization, AsianTalent Club, is aimed to get better insights to the knowledge of practical skills and apply them in a daily basis in order to enriching students after-class lives. We will introduce Chinese cuisines, makeup, hair styles and other Chinese and all Asian daily skills. Everyone at Indiana University Bloomington is welcomed to join our club, knowing Asian cultures and lives. Article I: MembershipAccordance with the principle of equity, we would like to welcome students from different backgrounds, no matter whats your age, color, disability, ethnicity, gender, marital status, national origin, race, religion, sexual orientation, or veteran status. section I.D.3(c).In general, we do not have limitations of membership, since we are glad to admit any Indiana University student who is interested in our club for free. section I.D.3 (b).We are going to divide members into the following classes: board members, mentors and general members. If you are acquiring to be a board member, you are supposed to show your passion and interest in our club, and take active responsibility of playing your specific role. If you wish to keep a membership status, you are required to participate in at least 4 activities during one semester. Otherwise, you are not officially enrolled in our club. If you want to be a mentor, you should attend the activities held by organization frequently (allowing one absence), and grasp more knowledge and skills than others. Therefore, you can achieve the position of being a mentor to teach those who are in the lower level in those skills, such as cooking, hair-cutting and making up.Of course, teamwork is another significant task for each member, which accounts for a larger portion of the standards of being an excellent member.Article II: University ComplianceThis organization shall comply with all Indiana University regulations, and local, state and federal laws.Article III: Executive OfficersCo-founder and Co-president: Zhen Xu, Yiting PangResponsibilities:- Making the complete principles for the organization- Making all the activity agendas - Holding the officers meeting monthly to communicate with each department for the work and find the solution to the problems they meet - Assisting the Department of Finance fund-raising - Ordering and arranging the space on-campus for the workshop- Coordinating with the Department of Activity to hold the workshop monthlyTreasurer: Zhen XuResponsibilities: -Making the financial statements followed by US GAAP-Supervising officers and/or committees-Re-registering the organization each yearVP of Finance: Renzhi ZhangResponsibilities:- Contacting Schools institution to raise funds-Presiding in the absence of the President-Developing and maintaining organization budgetVP of Strategy: Ruyi ZhangResponsibilities:- Making the plans for the activities-Taking & distributing activity minutes-Completing required University paperworkVP of Activity: Xiaomai ChenResponsibilities:-Calling general and Executive meetings-Maintaining lists of organization members-Keeping advisor current on organization activitiesWe look for the officers who had actively participated in other clubs and organizations in the past semester. Second, the officers should have a good communication skill to contact people. Third, the offices that we recruit have the responsibilities to do the tasks. Generally, each officer serves the position for one year. They should attend the monthly meeting and we will take the attendance. If one officer leaves his position, the President will take over his position temporarily. The active members who have regularly attended our workshop can have the opportunity to enter the election for that position. The Executive Officer meetings will be held once a month. Basically, the VP of Activity will call out the meeting and two presidents will hold the meeting in turns communicating with each department on the problems that they meet in each field. If there is a decision has to be made, we will vote for the results. The final decision will be made by the majority people at a meeting. At the very beginning of the club, the Executive Officers are selected by the Presidents. The Presidents will have a group interview with the officer candidates who would like to join the club. Especially, the Presidents will focus on whether the candidates prefer doing the team work and have the team spirit with other team members. Also, the candidates should have a good interpersonal communication skill especially for the Department of Activity. In addition, the officers should have responsibility to complete the work. In terms of removing a person from the Executive Board, that person rarely attend the meetings, not doing the work very carefully that he assigns to do. The Presidents will hold a meeting that let other officers vote for the removing decision. The final decision will be made by the majority people at the meeting. Article IV: MeetingsThere are regular membership meetings once a month. The VP of Activity will inform the membership through email list. Besides, each of Vice President holds the workshop in turns. Presidents set the agenda for meetings. The emergency or special meetings are called out through the phone calls. Two Presidents have the right to call out these special meetings. If the decisions should be made at once, the officers can discuss and vote through online networking. Each member will sign up for their attendances through the tables we make on laptop. Members are notified of these emergency or special meetings through the email list. Article V: ElectionsThe elections are held once a year on the second week of Fall Semester.People sign up for the election and hand in their resumes. The officers will check their resumes for their on-campus activities, experiences and GPAs. All the officers will vote for next committee members after candidates interviewers. The voting procedure is an open show of hands. Sixty percentages of members must be present and vote for the candidates. After two-month active participation, the membership can be notified in an upcoming election. Active participation means that the member in the group should join in at least one activity each month.Article VI: Non-HazingHazing is strictly prohibited. Hazing shall be defined as any conduct which subjects another person, whether physically, mentally, emotionally, or psychologically, to anything that may endanger abuse, degrade, or intimidate the person as a condition of association with a group or organization, regardless of the persons consent or lack of consent.Article VII: Dues & BudgetsWe do not charge dues to the membership. Everyone at Indiana University Bloomington is welcomed to join our club. Zhen Xu, one of the President, creates and maintains the clubs budget. In general, the budget is revised once a year.Article VIII: Finances Due to our teaching contents, we encourage each member to bring their own tools, not for cooking session. Our board members would only provide a small amount of tools to get the teaching process go well. We are going to hold two financial raising in each semester, like selling traditional Chinese accessories. Now we dont plan to apply for a Student Organization Account. If our club dissolves