微软excel 2010中文官方培训课件-powerpoint 图表

Note to trainers,The videos in this presentation provide closed-caption files as its often easier for viewers of all abilities to follow along. If you wish to remove the closed captions, you must install the Subtitling Add-in for Microsoft PowerPoint (STAMP). You can download the add-in from /projects/stamp-addin/files/Latest%20Version/ Once you install the add-in, to turn the captions off: Locate a slide that contains a video and click the video. The Playback contextual tab appears on the top of the window. If you dont click the video, the Playback tab wont be visible.On the Playback tab, click Hide.Go to the next slide and repeat until youve hidden the captions all slides or for any of the videos with captions you wish to hide. Note that if you save the file, the captions will stay hidden when you re-open the presentation.To show the captions again, repeat steps 1-3, but click Show in step 2. If you click Remove during step 2, the captions will be permanently removed from the video.,Before you begin,If a yellow security bar appears at the top of the screen in PowerPoint, click Enable Editing.,You need PowerPoint 2010 to view this presentation. If you dont have PowerPoint 2010, download the PowerPoint Viewer (see the URL in the notes pane).,Microsoft PowerPoint 2010 Training,Charts and SmartArt in PowerPoint,Course contents,Overview: Charts with SmartArtLesson: Includes 5 instructional videos Quick Reference Card,Charts and SmartArt in PowerPoint,Overview: Charts and SmartArt,Charts and SmartArt in PowerPoint,Learn how to insert charts and diagrams using PowerPoint 2010. Find out how to pick the right chart, and learn how to work with SmartArt graphics.,Course goals,Decide which chart or diagram is right for you: SmartArt graphic or data chart.Visualize text by using SmartArt graphics.Add text and shapes to a SmartArt graphic.Work with text levels to create shapes for any kind of SmartArt graphic: from process diagrams to organization charts.,Charts and SmartArt in PowerPoint,Introduction (1:01),Charts and SmartArt in PowerPoint,Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.,The whole point of using PowerPoint and creating presentations is to represent information so that its clear,concise, and impactful. Now how do you do that? Well, often you do that with visuals,and visuals like charts and diagrams are often the answer, but where do you begin?,Basically you have two roots you can take. If you need a visualize text,for example: if you need an organization chart of peoples names, or timeline of dates, or,simple block diagram, you can use SmartArt Graphics.,Or if you need to visualize data, for example: if you need a pie chart, or a column chart, or a line chart, you use charts.,In this course we are going to be focusing on visualizing text with SmartArt.,Then in the next course we will cover visualizing data using charts.,So lets get started with working with SmartArt.,Visualize text with SmartArt (1:47),Charts and SmartArt in PowerPoint,Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.,I have a presentation and Ive got all of the information in it,but now I want to make it look good. So Im going to start by using SmartArt,and Im going to utilize SmartArt on this bulleted list by converting it to a SmartArt graphic.,The way I do that is to select the list, then select the text box the list is in.,Then here in paragraph section of my Home tab, Im going to choose Convert to SmartArt Graphic.,Im going to click the drop-down list next to it and put my cursor over the ones I think I like.,And then notice it gives me a representation of that item in my slide ahead of time, before I choose it.,So I can move over each of these,looking for the ones that I think might be the most appropriate for my particular item.,Well were going to go ahead and keep it simple and were going to choose the Vertical Bullet List.,This places us in Edit mode where the SmartArt text box contains my text from the list,and shows it in the SmartArt graphic here to the right hand side.,If I click outside the graphic then all that information goes away and Im left with simply the SmartArt graphic.,If I then want to go back and edit it, I can simply click on the SmartArt graphic again,and I can change or type text as I see fit.,So thats a real simple, straight forward way to utilize existing text and turn it in to SmartArt.,Now lets take a look at how we create a brand new SmartArt graphic without existing text.,Insert new SmartArt (2:32),Charts and SmartArt in PowerPoint,Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.,We just got done creating this good looking SmartArt graphic from a simple bulleted list,but Id like to take a moment and show you exactly what its like to create a SmartArt graphic from scratch.,If we come down here to slide number 7 and were in our contacts area,I have some names that I want to list under certain groupings like: marketing, and sales,and support for people to contact should they need to.,so Im going to insert from my Insert menu, and in the Illustrations section, a SmartArt graphic.,This gives me a dialog box that looks a lot like the one we had,when we were just simply turning text into a SmartArt graphic,But its not exactly the same; Im going to make sure that Im in the right category.,I know I want to actually do this with a list and Im going to select this item over here,which is the horizontal bulleted list.,When I select that I need to come down and click OK.,And not unlike before, I have a situation where the graphic is inserted but this time theres no text in it.,And theres a couple of things that Id like to point out that are going to facilitate me.,I have headings like I said: Marketing, Sales, and Support,and those are going to go here in the leftmost or level one bullets.,And then all of the names are going to go here at the level two bullets.,Now those correspond with my graphic, youll notice that I have this one selected,and if I actually type in Marketing then it appears here in this Orange graphic.,So this tells us that the leftmost bullets correspond directly,to the dark Orange heading of each of these columns.,Now lets put a name in here and youll see that the name has been inserted here,in the lighter Orange area beneath Marketing, which corresponds to the bulleted outline here.,So Im going to go ahead and insert the rest of my headings and as you can see,theyve gone ahead and inserted in their proper location.,Now Im going to go ahead and insert the rest of my people.,Now we need to do is put in one last name and were done.,So if we click away we can see that weve managed to insert what would otherwise be a simple outline bulleted list,into a really nicely laid out graphic.,In the next video, Im going to show you how to add more columns to this SmartArt,plus Ill show you how to change the text size.,Add text and shapes to SmartArt (4:45),Charts and SmartArt in PowerPoint,Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.,So as it turns out, creating SmartArt graphics is actually pretty easy. We managed to,type in all of the information that we needed for this one, and we utilized an existing list to create this one.,Id like to show you now is how to add shapes to both of these SmartArt graphics and,were also going to do a little bit of an adjustment on the font and box size,for each of these columns that we have here.,So lets get started back over here and I want to add an item to this list and it couldnt be simpler.,I simply want to select the graphic, then click at the end of the last item in the list,hit Enter on my keyboard, and immediately a new bullet and a new bar are created here on the right hand side.,Now all I need to do is type in the text for this bullet and the text gets added to the new bar immediately.,And thats how simple adding a new item to our SmartArt graphic can be.,So next, Id like to go ahead and show you how to add items to this list.,The Marketing, Sales, and Support are going to be joined by the column of,accounting and well put a couple of names under that as well.,Now once again, to start I need to select the graphic,and then I want to make sure Im at the bottom of my list and I click at the bottom of my list.,Now theres a couple of things you need to keep in mind here,because we have an outline format without bullets where I have level one bullets like Support,and level two bullets like the name beneath it.,I need to keep in mind where I am in this text box so that I know what Im doing and what Im creating.,So I click at the end of this list and I hit Enter,and it attempts to put in a new bullet underneath Support, a new level two bullet.,Well I dont want that, I want a level one bullet so I need to,promote this bullet and I do that by holding down the Shift key on my keyboard and using Tab.,The second I do that, a new column is created. So Ive promoted that bullet.,Now I can go ahead and type in Accounting and were good to go.,Now here comes the next trick; remember its always important to remember exactly where you are.,So if at this point I were to hit Enter, it would attempt to create a brand new column or level one bullet,and I wouldnt be putting names beneath Accounting.,I need to make sure that I am putting my names beneath Accounting so I want to,demote this bullet, and I do that by simply hitting my Tab key.,And when I do that, the new column it created disappears and Im ready to start entering names.,At which point I can go ahead and simply put in the two names that I have: Denise Smith and Robin Wood,are now underneath accounting. If we click away it looks pretty good, but we can do more.,So what Im going to do now is actually select the entire graphic by clicking the boarder around the SmartArt,then Im going to put my cursor here in the middle of the border on the right hand side and get the double-headed arrow.,And Im going to click, and hold, and drag, and resize this this graphic.,Now Im going to do the same thing on the right hand side,Im going to get the double-arrow and click, and hold, and drag till its even with contacts,and let go, and youll notice that my graphic and my fonts have increased in size.,Now Marketing, Sales, Support, and Accounting look fine the way they are.,I could, if I wanted to, select them and then go ahead and use my Shift key.,.,I can also do the same thing with my level two shapes.,I simply select them; use my Shift key to get them all, and now I can come up here.,And I want to reduce the font size so that all the names layout on one line like Jeff Hay does here in my first column.,So Im going to use the Reduce Font Size button and Im going to click, and click, and again, and there you are,Now theyre all laying out on one line, and when I click away,I have a good looking simple list of headings for departments and the contact names underneath.,So thats how we add items and manipulate the shape and size of our SmartArt graphics.,SmartArt examples (1:40),Charts and SmartArt in PowerPoint,Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.,You may have remembered that when we crated this particular SmartArt graphic,that it had more than one level, it had level one and level two to its bullets.,Well I thought Id show you some of the other SmartArt graphics you can create, and youll see,that there are some similarities and theres some differences.,Lets go down here to slide 9 and this is the pyramid.,The pyramid has level one and level two bullets, but notice where they lay out.,The level one bullet lays out within the graphic itself,and then the level two bullet lays out like an add-on or descriptive text to the side of the graphic.,In slide 10 we have a timeline graphic.,Notice if we select Q1, thats the level one bullet; where Research, Strategize, and Plan are the level two bullets.,And then down here on slide 11 we have an organizational chart, or as some people call it an org chart,and this has multiple levels. If I select the General Manager,youll notice thats the level one bullet, District Manager is the level two bullet,Supervisor is level three, and Sales Reps are level four.,So a SmartArt graphic can have multiple levels of bulleted text.,So these are some of the SmartArt graphics that you can create depending on your need and your desire.,Quick Reference Card 1,Convert slide text to SmartArtClick the text box that contains the text that you want to convert.On the Home tab, in the Paragraph group, click Convert to SmartArt Graphic .In the gallery, click the layout for the SmartArt graphic that you want.,Charts and SmartArt in PowerPoint,Quick R