minutes会议记录

Minutes,Definition,Minuteisasummarizedorcondensedrecordofwhathastakenplaceinameeting.Itisawrittenrecordtobekeptforfuturereference.Itmayrecordreviewofthepastactivities,newdecisionsandpolices,andprovidethedecision-makingprocess.,1.Provideanauthoritativesourceandpermanentrecordofproceedingsforfuturereference;2.Provideformalevidenceofdecisions,e.g.appointments,financialallocations,authorizedactions;3.Givecontinuitytoprocedures,traditionalactivities;4.Providearecordofpolicydecisionsmadeandthebasisforthem;5.Createanofficialrecordwhichcanbeusedinlegalproceedings;6.Provideastartingpointforactiontobetakeninfuture;7.Informmembersnotpresentatthemeetingandanyothersoftheactionsofthebodyconcerned;8.Assistinplanningtheagendasforfuturemeetings;9.Providedocumentaryevidenceforauditpurpose.,Functions,Therearedifferentstylesofminutes,buttheyhavethesamekeyinformation.Allshouldcoverfourbasicthings:Whereandwhenthemeetingtookplace;Whowasthereandwhowasnot;Whathasbeendecidedforthegroup;Whohasagreedtodowhat.Therefore,mostminutescanbedividedintofourparts:1.Heading2.Body3.Adjournmenttime4.Signatureoftheminutesrecorder,Structure,Thispart,whichsometimescanbewrittenevenbeforethemeeting,includesthefollowingitems:1)Meetingtitle(mustbefulltitle)2)Thenameofthegroup/organizationholdingthemeeting;3)Time,dateandplaceofthemeeting;4)Listofpeopleattending5)Listofabsentmembersofthegroup;6)Quorumperson7)Thenameofthepresidingofficerandminutesrecorder(thelatteralsoappearsattheendoftheminutes,withsignaturetypedorprintedname).,Theheading,Thebodypartfallsclearlyintothreesections:Openingstatement,thatis,thebackground;Pointsindiscussion;Conclusions,thatis,resolutionsorrecommendation,Thebody,OpeningstatementThispartprovidesthebackgroundinformationaboutitemstobediscussed.Itcanshowwhowasresponsibleforputtingtheitembeforethemeeting,whatwerethereasonsfortheprevioushistoryofthematter.“Thepresidentnotedaletterdated.from.statingthat.”“Thepresidentnotedthefollowinginformationconcerning.”Beginwithapprovalofminutesofthelastingminutes：“Minutesofthelastmeetingwereapprovedasanaccuraterecord.”Beginwithcalltoorder:“TheChairmancalledthemeetingtoorderat10:00a.m.”,PointsindiscussionThissectioncontainsthereasonsadvancedinthedecision.Itwillusuallyproceed“Thefollowingpointswereraisedindiscussion”,andwillthensetout,inseparateparagraphsorinpointform,aconcisesummaryofthevariouspointsmadebeforetheconclusionwasreached.Itisnormallydescribethatthispartoftheminutesshouldbeimpersonal,thatis,itshouldnotattributeviewstopersons.Conclusions,Aminuteendswithclearandpreciseconclusions.Thechairpersonwillsometimeshavesummedupthediscussionandindicatedtheconclusionreached.But,iftheyhavenotdoneso,itisthedutyforthesecretarytodraftasetofconclusionswhichexpressfairlythesenseofthemeeting.,Whereactionisrequired,theconclusionplacestheresponsibilityfirmlyuponanindividualortheorganizationtocarryitout.Ifseveralcommitteemembersareconcernedtheyshouldallbenamed,careshouldbetakentoindicatewhohasthemainresponsibility.Totakethemstandoutasclearlyaspossible,theconclusionsaredividedintotheirconstituteparts,puttingeachintoaseparateprovision,E.g.Itwasresolved.thatDrWangberequestedtodraftarevisedstatementon.thattheVice-Chancellorbeinvitedtodiscussthematteratthenextmeetingof.Theconclusionsarenormallysetoutattheendoftheminute.If,however,theminutefallsnaturallyintoanumberofdifferentsections,theconclusionscanbeinterspersedintherecordofthediscussioninsteadofbeingbroughttogetherattheendoftheminute.Inthatevent,eachseparatesectionshouldendwiththerelevantconclusion,insetinthetext.,Thelastparagraph(maybeasentence)containsthehourofadjournment:“Thechairmanthanksallparticipantsfortheirpresenceandconcludesthemeetingat5:30p.m.”“Therebeingnootherbusiness,themeetingwasadjournedat1:20p.m.”TheminutesareclosedwiththesignatureandtitleoftheSecretary.(respectfulsubmitted),Adjournmentofmeeting,Signature,MinutesofthemonthlymeetingoftheLaborGrievancesCommitteeTheSlateandJohnsonLuggageCompanyEmployeescanteen,September23,2003Presiding:Mr.Falk,PresidentPresent:Mr.BaumMs.DulugatzMr.FensterMs.LiuMs.SunAbsent:Ms.Penn1.CalltoorderThechairmancalledthemeetingtoorderat4:00p.m.2.DiscussionAsthefirstitemontheagenda,theminutesofthepreviousmeeting(August21)wasreadbytheSecretaryMs.Liu.ThenMr.FalkcorrectedamistakemadeintheminutesthatitwasMs.Dulugatz,notMs.Penntoconductastudyoftheemployeewashroominthewarehouse.Thecorrectionwasapprovedbyallpresent.Mr.Fenstersummarizedtheresultsofasurveyofofficeemployees.HewasgoingtowriteareportonthisandpresentittotheBoardofDirectors.3.AnyotherbusinessThenextmeetingwillbeheldatthesametimeandplaceonOctober22,2003.Themeetingadjournedat5:15p.m.(signature)Ms.Liu,Secretary,Format1)Intheheading,everytitleusuallyappearsinboldlettersandcapitalization2)Betweentheheadingandbody,thereisatleastoneblackline3)Inthebodypart,youhavethreechoices,butonlyoneinoneminute“SetupofaDiscussionGroup”“SETUPOFADISCUSSIONGROUP”“Setupofadiscussiongroup”Allofthemneedtoboldletters,onethingoronepersonssayforoneparagraph4）Atleast2-4blacklinesbetweenthesignatureandlastpart,TipsforgoodminuteswritingBrevityAminuteshouldbeselective.Thepointsmadeintheminuteshouldberecordedasbrieflyaspossible.Self-containedItsabletobeunderstoodwithoutreferencetootherdocuments.DecisiveThisisespeciallyimportantfortheconclusions.CorrectMinutesshouldbewritteninthepasttense,forexample:“TheSafetyOfficerconfirmedthathehaswrittentomemberofstaffconcernedandhasnotreceivedareply”shouldbechangedinto“TheSafetyOfficerconfirmedthathehadwrittentothememberofstaffconcernedandhadnotreceivedareply”.Minutesalsoshouldbewritteninthethirdperson.Forexample,write“Itshouldbeensuredthattheappropriatestaffattendthetrainingcourse”insteadof“Weshouldensurethattheappropriatestaffattendthetr