Lesson-9-Business-Meetings商务英语-商务会议.ppt

Lesson9BusinessMeetings商务会议,Howdoyouusuallyholdameeting?,MainPoints,1.Types&Purposes类型和目的2.Procedure步骤3.UsefulExpressions表达4.TipstoOrganizethePerfectBusinessMeeting建议,1.Types&Purpose,Information-giving信息给予Problem-solving解决问题Brainstorming头脑风暴Decision-making决策,Profits盈利Execution执行Administration管理MutualunderstandingProductdevelopmentetc.,2.Procedure,Preparation准备Opening开场Duringthemeeting会议Closing结尾WritingMinutesoftheMeeting会议记录,Makeitclearwhatthethemeofthemeetingis.Makeitclearwhenandwherethemeetingwillbeheld.Givenoticetotheparticipantsbymemo,phoneorletter.,sotheparticipantscanwellprepareforthemeetingbeforehand,Preparation,Invitation(e-mailorphonecall)e.g.E-mailSubject：SalesMeetingBeijing11July2007；Reason:Weneedtofinalizethenextproductlaunch（产品发布）.Suggestion:WeshouldhaveameetingbeforetheShanghaifair（交易会）inJuly.HowaboutJune21?Options:Ifthedatementionedisntpossibleforyou,pleasesuggestanalternative（替代选择）inthatweek.,e.g.Thankyoufortheemail.Illgotoyourofficetodiscusstheissueat3oclockonJune21st.Thankfortheinvitation,butImafraidIwontbeinonFriday.Howevermycolleague（同事）Liwillstandinforme.,Phonecall:considerate（体贴的，周到的）&politee.g.Couldweschedule（安排）atimetomeetnextweek?询问对方是否有意开会Howaboutsometimeafterlunch?建议会议时间SeeyouonMondayat7.确认开会日期和时间Sure,noproblem.ShallwesayThursdayatten?ImafraidIhaveanotherappointmentthen.Right,sowellmeetFridayatten,then,atyouroffice.,Opening,Starting开头Welcoming欢迎Introducing介绍Statingpurpose/aims/objectives说明意图Settingtheagenda确定议程Timing定时Definingroles选定角色,Right,letsbegin.(Starting)Itsapleasuretowelcome(Welcoming)Idliketointroduce(Introducing)Therearethreeitemsontheagenda.(Settingtheagenda)Mary,couldyoutaketheminute?(Definingroles)Kelvin,Iwonderedifyoudliketotellussomethingabout?(Definingroles)Thepurposeofthismeetingisto(Statingpurpose/aims/objectives)Iwouldliketofinishby10oclock.(Timing),Meetinginsideacompanye.g.CanIhaveyourattention?Idliketogetthingsunderway（正式开始）.OK,everybody,weseemtobecomplete（完整的）.Canwegetstarted?Meetingwithclientse.g.OK,ifyoulike,wecanstartnow.Internationalmeetinge.g.Sincethemajority（大部分）oftherequirednumberispresent,themeetingisformallydeclared（宣布）tobeconvened（召开）.,Settheobjective（目标）e.g.Thepurposeofthisplenarysession（全体大会）istomakeageneralreview（总复习）ofouractivitiesduringthispastyear,andtopropose（提出）newplansforactivitiesduringthecomingyear.Timinge.g.Wevescheduled（计划）oneandahalfhoursforthemeeting.,DuringtheMeeting,A.AgreeingB.Gettingtheparticipants（参与者）attentionC.CommentingD.DisagreeingE.GivingopinionsF.Requestinginformation（请求信息）G.Clarifying（澄清）H.Askingforopinions,TypicalExample,Mr.Yang:NowIdliketogetthingsunderway(gettheparticipantsattention).ThemaintopicontodaysagendaisthedevelopmentofaU.S.salesstrategyforthenewEBP.（今天会议的主题是新开发产品EBP在美国的销售策略。）Idliketohearanyandallofyourideas.Mr.Wallace,couldyoustarttheballrolling（开始发言）?(askforopinions)Mr.Wallace:Yes.IthinkoneofthemaincausesofthepoorU.S.salesoftheoriginalEBPwasouradvertisingstrategy.(giveopinions)Inmyopinion,weshouldputthenewproductintomarketassoonaspossible.,Mr.Ivans:Icantagreewithyou(disagree),becauseweusedthesameagencyforboththeJapaneseandU.Scampaigns（活动）,andthecampaignswereverysimilar,buttheresponsewas40%higherinJapan(clarify,requestinformation).Mr.Wallace:IlltellyouwhatIthinkthetroubleis.Theyusedvisualsandmusictoconveyanoverallimage,butdidnotsaymuchabouttheproduct.Japaneseareaccustomedto（习惯于）thistypeofadvertising,butAmericanstendtowantmoreinformationfromads.(giveopinion,comment)Mr.Ivans:Well,Itsoundsreasonable.Iunderstandyourpointofview.(agree),Mr.Wallace:AndIthinkthehistorical（历史的）andcultural（文化）basisforthisdifferenceinadvertisingisthat.Mr.Yang:CanIjustcomeinhere?（我能插句话吗）Thisisinteresting,butletsgetbacktothemainissue.Mr.Yang:Right,thatjustaboutcoversit.Letsadjourn（休会）themeeting.,ClosingaMeeting,Summarizing:e.g.Theopinionspresentedsofarmaybesummarizedasfollows:目前为止，意见小结如下：Inconclusion,ladiesandgentlemen,Iwouldpointoutthat,althoughwehavemadegratifyingprogress,manystillremaintobedone.总之，女士们、先生们，我要指出的是，虽然我们已经取得了令人满意的进步，但还有很多事要做。ThismeetinghasbeenanimportantonebutIamsurethatyouallrecognizethatourrealworkhasjustbegun.本次会议是一次非常重要的会议，但我肯定你们大家意识到我们真正的工作才刚刚开始。,AsChairman,Iwouldliketothankyouforattendingandtocongratulateyouonthefactthatwehavecompletedalloftheitemsonouragenda.作为主席，我感谢您的参与，我们完成了议事日程上所有的项目，并因此而祝贺您。Thankyouallforattending/coming.感谢各位的光临。Ihopetoseeyouagain.我希望再次见您。Letscallitaday.让我们到此结束吧。,WritingMinutesoftheMeeting,BriefLoyal,MINUTESOFTHEDIRECTORSMEETINGHOLIDAYNOTICEDate:_Place:ThemeetingroomofthecompanyPresent:.1.ReportThenoticeofconvening（召开）thismeetingandthemanagersreportonthestateofbusinessofthecompanywasreadbythesecretary.2.Resolution（决议）Withtheconsent（同意）ofthemeeting,thechairmanmadeaspeechandproposedthatagoldmetalbegiventoMr.Zhangasarewardforhisindustrious（勤勉的）andsuccessfulserviceinthepast2years.Mr.Zhangsecondedthemotion(附议),whichwasthenputtothemeetingandcarriedunanimously（全体一致地）.Signature:_Date:_,UsefulExpressions,RunningaMeeting主持会议Thefollowingphrasesareusedtoconduct（主持）ameeting.Thesephrasesareusefulifyouarecalledontoconductameeting.,温和地表示同意：IguessIseewhatyoumean.表示非常赞同：Absolutely.Ithinkthatsafantasticidea.表示同意：Ithinkyoureright.表示反对：ImafraidIcantagreewithyouthere.提出建设性的意见：Whydontwe?展示幻灯片用语：Allowus,then,atthispointtopresentsomeslides.读报告的开场用语：Mypaperisaliteraturereview.提问用语：MayIaskaquestion?Thisisanextremelydifficultquestiontoanswer.表示原因的用语：Theageoftheproductwasacontributory（有利的）factorintheaccident.预计结果用语：Wecananticipatethefollowingconsequences:表示需要考虑：Letusfocusourattentionon举例用语：Here,Iamjustshowingyouafewexamplesof,TipstoOrganizeAPerfectBusinessMeeting,EnsureAppropriateParticipantsattheMeeting.Postponethemeetingratherthanholdingameetingwithoutcriticalstaffmembers.为了提高会议决策效率，需要确保会议关键人员到场。2.InvolveEachParticipantinActions.Thisensuresthateachparticipantisinvolvedinthetopicofthemeetingandinthefollow-up.Youllaccomplishmoreresultswiththewholeteampullingthanwithonedominantstaffpersontryingtopusheveryoneelseupthehill.调动所有人的积极性，确保每个与会者都在献计献策。3.Beareferee(裁判员)andemployatime-keeper.Haveonepersoninthemeetingbethetime-keepersoyoucanfocusonfacilitating,summarizing,clarifying,andjustkeepingthingsmoving.严格控制会议时间和节奏，确保议题的讨论顺利进行。,4.Haveatheme.Makeitclearwhythismeetingishappening,whyeachpersonisparticipatingatagiventime,andthenuseyouragendatoamplify(扩展)howthethemewillbeexploredineachsectionofthemeeting.引导大家围绕议题展开讨论，防止跑题。5.Stayontarget.Assoonastheneededpermission,notification,ortaskassignmentiscompleted,justmoveontothenextitem.