商务英语 Unit 5 business meetingPPT课件

.,1,.,2,.,3,UnitOverviewBystudyingthisunit,youareexpectedto:learnaboutthekeyfactorsthatleadtoproductivebusinessmeetings;understandabusinessmeetinginvitationletter;knowaboutthepreparationworkofbusinessmeetingsanddiscusssomeworkindetail;writeminutesatbusinessmeetings.,Unit5BusinessMeeting,.,4,Unit5BusinessMeeting,.,5,Unit5BusinessMeeting,Task2,Task1,.,6,Unit5BusinessMeeting,Task1LookatthepictureonPage71.Tickthepeopleandthingsyoucanfind.,1.laptop2.presenter3.marker4.minutes5.writtenmaterial6.whiteboard7.participant(s)8.chairperson,.,7,Unit5BusinessMeeting,Task2Thefollowingarefivetypesofmeetingrooms.Discusswithyourclassmatesthespecialfunctionofeachtype.,A.Thiskindofmeetingroomischosenwhenthespeakerneedstouseaprojectorandalaptop,andtheparticipantsneedtohavediscussioningroups.,B.Thiskindofmeetingroomiscommonlyusedtoholdinternationalornation-widemeetingswherehigh-levelpoliticaloreconomicheadsgathertodiscussimportantissues.,C.Thisisameetingroomwithonlineconferencingequipment,whichenablescompaniestokeepintouchwithemployees,businesscontactsorclientsinotherplaceswithoutspendingtoomuchtimeormoneyontraveling.,D.Thistypeofmeetingroomcanonlyholdafewpeople.Itisusedfortheroutinemeetingsofsmalldepartmentsorprojectteams.,E.Thiskindofmeetingroomissuitableforformallectures.Rowsofconferencetableswithchairsfacingthestageinthefrontprovidewritingspaceforeachattendee.,.,8,StartingPoint,Text,UnderstandingtheText,Activity1,DealingwithLanguage,FocusingOnGrammar,Setting,Activity2,Unit5BusinessMeeting,.,9,Unit5BusinessMeeting,Setting:NovaCosmeticsisplanningtoholdameetingconcerningitsChinamarketsales.Theorganizationgroupshouldbeclearaboutthekeyfactorstoensurethemeetingssuccess.,.,10,Unit5BusinessMeeting,StartingPoint,Task1Workinpairs.Herearesomecharacteristicsofsuccessfulbusinessmeetings.Firstrankthemintheorderofimportance.Thencompareyourlistwithyourpartnersandexplainwhyyouranktheminthisway.,Awell-designedagendaClearobjectiveswhichareknowntoeveryoneRespectforthetimeplanningAgoodchairwhoensureseverythingundercontrolWell-preparedwrittenmaterials,.,11,Unit5BusinessMeeting,HowtoHoldProductiveBusinessMeetings,Businessmeetingsareoneofthemostimportantwaysforparticipantstocommunicatewithinateamororganization.Communicationisusuallyessentialifworkistobedoneeffectively.Itallowsfortheexchangeofideasandinformation,fortheagreementandsettingofgoals,andenablesplanstobedevelopedinorderthatworkisnotduplicated,missedordoneinefficiently.So,howcanyouholdfruitfulandsuccessfulbusinessmeetings?,.,12,Unit5BusinessMeeting,Beforeameeting,youshould:Beprepared.Meetingsarework,justasinanyotherworkactivity.Therefore,themorepreparationyouhavedone,thebettertheresultsyoucanexpect.Setanagenda.Alistofthetopicstobecoveredduringthecourseofameetingcanplayacriticalroleinitssuccess.Itshowsparticipantswhattheyneedtoprepareforandwhatthegoalsofthemeetingare.,.,13,Unit5BusinessMeeting,Duringameeting,youshould:Remembertimekeeping.Inthesedaysoffasterandmoreflexiblebusinesspractices,everyonealwayshasplentyofworkontheirto-dolist.Oftenemployeesarereluctanttotaketimeouttoattendameetingbecausetheyfeelitwillbeawasteoftime.However,ifthemeetingstartsandendsontimeandcoverstheitemsontheagenda,peoplewillfeelthemeetingisaneffectiveuseoftime.Maintainfocus.Meetingscaneasilygoofftrackandendupwithoutachievinganygoals.Boththechairpersonandtheparticipantsmustactivelyworktokeepmeetingsfocusedontheagenda.Itisthejobofthechairpersontoensurethatameetingdoesnotdriftofftrack,butallattendeesalsohaveresponsibilitytosticktothepointwhentheyarespeaking.,.,14,Unit5BusinessMeeting,Afterthemeeting,youshould:Takeminutes.Theminutestakershouldwriteuptheminutesandcirculatethemtoallparticipants.Participantsshouldreadtheminutescarefullysothattheywillbeabletoaffirmorcorrectwhathasbeenrecordedandtakeactionsaccordinglybeforethenextmeeting.,.,15,Unit5BusinessMeeting,UnderstandingtheText,Task2Completethepassagethatsummarizesthetext.,Toholdsuccessfulbusinessmeetings,afewthingsshouldbetakencareof.Beforeameeting,1.canensurethebetterresults.Andtheorganizercanshowtheparticipantsthelistoftopicstobecoveredby2._.Duringameeting,usuallytwothingsmaylargelyaffectthemeetingprocess.Firstly,theparticipantswontfeelthemeetingisawasteoftimeiftheyhavegood3._.Secondly,everyoneshould4._bystickingtothepoint.Afterameeting,the5._shouldbecirculatedtoalltheparticipantsforaffirmation.,beingprepared,settinganagenda,timekeeping,maintainfocus,minutes,.,16,Unit5BusinessMeeting,Task3Answerthequestionswiththeinformationyoufindinthetext.,1.Whatsthetextabout?Itisaboutthetipsonhowtoholdsuccessfulbusinessmeetings.2.Whyaremeetingslikeanyotherworkactivity?Meetingsarelikeotherworkactivitiesbecausethemorepreparationyouhavedone,thebetterresultsyoucanexpect.3.Whatdoesagendamean?Itmeans“alistofthetopicstobecoveredduringthecourseofameeting”.4.Whatneedstobedonetokeepmeetingsfocused?Thechairpersonneedstoensurethatameetingdoesnotdriftofftrack,andallattendeesshouldmaketheirspeechesstickingtothepoint.5.Whatsthefunctionofmeetingminutes?Byreadingtheminutes,attendeeswillbeabletoaffirmorcorrectwhathasbeenrecordedandtakeactionsaccordingly.,UnderstandingtheText,.,17,Unit5BusinessMeeting,1,InordertopreparefortheChinamarketsalesmeeting,theNovaCosmeticsemployeesarebeingtrainedinhowtoholdeffectivebusinessmeetings.Workinpairs.Onegivessuggestionsbasedonwhatyouhavejustlearnt,andtheothermakescorrectionsifyoudontagree.,.,18,Unit5BusinessMeeting,DealingwithLanguage,Task4Findwordsorphrasesinthetextwhichmatchthefollowingmeanings.,1.theactofgivingortakingonethinginreturnforanother2.totalkaboutotherbusinessnotlistedontheagendatospreadinformation,thoughtsorfeelingsothatitissatisfactorilyreceivedorunderstood4.aim,target5.notinaproductivemanner6.topasssomethingfrompersontopersonorplacetoplace7.tostartdoingsomething8.usingthetimewithoutanywaste,exchange,go/driftofftrack,communicate,goal,inefficiently,circulate,takeaction,effectiveuseoftime,DealingwithLanguage,Task4Findwordsorphrasesinthetextwhichmatchthefollowingmeanings.,DealingwithLanguage,.,19,Unit5BusinessMeeting,Task5CompletetheconversationwiththecorrectformofthewordsandphrasesinTask4.,DealingwithLanguage,A:Didyouseethenoticethatisbeing1._intheoffice?B:Doyoumeantheoneaboutthemeetingtomorrow?Yeah,Isawit.A:Imstillnotsureofwhatthemeetingisabout.B:Umweresupposedtobrainstormideasforbettersalesstrategies.A:Again?Ihatethosemeetings!Poorsalesanalysis,ineffective2._ofideasanddiscussions.everybodytalks,shouts,complainsandsome3._.Itlastsforever!Doyourememberasinglemeetingthathasreachedits4._?Itsso5._thatIfeelitsjustawasteoftime.A:Atleastpeopleare6._,andwedidputtogethersomeusefulproposalslastseason.B:Sowhat?Beautifulplansbutnobody7._!A:Comeon,Jack,youshouldbepositive!Afterall,ourpowerfulnewheadwillchairthemeetingtomorrow.Ibelievethatitwillbea(n)8._.,circulated,exchange,go/driftofftrack,goal(s),inefficient,communicating,takesaction,effectiveuseoftime,.,20,Unit5BusinessMeeting,Task6Translatethesentences.Keywordsandphrasesareinbrackets.,DealingwithLanguage,Itiscriticalforthesuccessofameetingthattheorganizersandthekeyleaderssetclearandrealisticgoals.(关键的，目标)会议组织者和主要领导应设定清晰而切实可行的目标，这对于会议的成功至关重要。Nowadayssecretariesusuallycirculatetheminutesofmeetingsandreportsviae-mail.(传阅，会议记录)如今秘书一般都使用电子邮件传阅会议记录和报告。Thejobofthesecuritypersonnelisensuringthatconsumersaresafewhentheareinthebar.(安保人员，职责，保证)保安人员的职责是保证客人在酒吧场所内的人身安全。现在我们该把注意力集中到议事日程中的主要项目上来了。(focus,agenda)Nowitistimewefocusedonthemajorpointsoftheagenda.我们应紧扣主要问题。请不要跑题谈论私事。（stickto,driftofftrack）Letssticktothemainproblem.Pleasedontdriftofftrackandtalkaboutpersonalmatters.,.,21,Unit5BusinessMeeting,FocusingonGrammar,MoreExamplesThemoreyoulearn,themoreyouwillearn.Themoreyouknow,themoreyouwillrealizehowlittleyouknow.Themoreairthereisinsidethetyre,thegreaterpressurethereisinit.Themorelearnedamanis,themoremodestheusuallyis.Themoresheflattersme,thelessIlikeher.Thesmallerthehouseis,thelesswillitcostustoheat.,.,22,Unit5BusinessMeeting,FocusingonGrammar,Task7Rewritethesentencesbyusing“themore.,themore.”structure.,Readmorebooks,andyouwillgetmoreknowledge.Themorebooksyouread,themoreknowledgeyouwillget.Ifthereisagreaterpopulationinalocality,therewillbeagreaterneedforwater,transportationanddisposalofrefuse.Thegreaterthepopulationthereisinalocality,thegreatertheneedtherewillbeforwater,transportationanddisposalofrefuse.Paulgetsbetterandbetteratdivingafterhepracticesmore.ThemorePaulpracticesdiving,thebetterhegetsatit.Itwillbelesslikelythatheisabletoanswerthequestionswhentheygetmoredifficult.Themoredifficultthequestionsget,thelesslikelyheisabletoanswerthem.MylifebecamemoreandmorepeacefulasImovedfurtherandfurtherawayfromthecitycenter.ThefartherawayfromthecitycenterImoved,themorepeacefulmylifebecame.,.,23,Unit5BusinessMeeting,FocusingonGrammar,MoreExamplesItiseasiersaidthandone.Itisnousedaydreamingwithoutworkinghard.Itisbaddrinkingatmidnight.Itisimpossibletocoverallknowledge.Itisbettertodiewithhonorthanliveininfamy.(宁为玉碎，不为瓦全。),.,24,Unit5BusinessMeeting,FocusingonGrammar,Task8Dothematchworktoformcompletesentences.TranslatethemintoChinesethen.,1.上山容易下山难,2.覆水难收,3.众口难调,4.授人以鱼不如授人以渔,5.浑水好摸鱼,.,25,Unit5BusinessMeeting,Task9Rewritethesentencesbyusing“it”astheformalsubject.,FocusingonGrammar,Tofinishthetaskinsuchashorttimeisimpossible.Itsimpossibletofinishthetaskinsuchashorttime.Tohaveabreakforayearaftergraduationfromhighschoolisquitecommonthesedaysforyoungpeopleinmanycountries.Itisquitecommonthesedaysforyoungpeopleinmanycountriestohaveabreakforayearaftergraduationfromhighschool.TheProjectManageremphasizesthatmaintainingeffectivecommunicationiscriticalforherteam.TheProjectManageremphasizesthatitiscriticalforherteamtomaintaineffectivecommunication.Jane,thefounderofourorganization,cannotmanagetoattendtheannualmeeting.Itisreallyapity!ItisreallyapitythatJane,thefounderofourorganization,cannotmanagetoattendtheannualmeeting.Makingcoldcallscouldbeveryembarrassingandinefficient.Itcouldbeveryembarrassingandinefficientmakingcoldcalls.,.,26,Unit5BusinessMeeting,2,Toensuremeetingsrunasscheduled,interruptioncontrolisnecessaryforthechairperson.Discussingroupsandfindthebestwaytohandleinterruption.Youmaywanttodiscussfromthefollowingaspects:,.,27,Task3,Task4,Task5,Text,Task2,Task1,Setting,Activity3,Activity4,Unit5BusinessMeeting,.,28,Unit5BusinessMeeting,Task1Workinpairs.Discusswhatshouldbeincludedinabusinessmeetinginvitationletterore-mail?Listthekeyitems.,nameofthemeetingpurposeortopicofthemeetingtime,placeandparticipantsofthemeetingregistrationnecessarymaterialpreparedforthemeeting,.,29,Unit5BusinessMeeting,Setting:DavidWang,theorganizerofNovaCosmeticsChinamarketsalesmeeting,sentoutaninvitatione-mailtoWilliamThoreau.,.,30,Unit5BusinessMeeting,AnInvitationE-mail,From:david_wangTo:william_thoreauSent:April20,2014,4:53pmSubject:InvitationNovaCosmeticsChinaMarketSalesMeeting,DearMr.Thoreau,WearehappytoinviteyoutoourChinaMarketSalesMeetingtobeheldnextmonthinGuangzhou,May22,2014.Pleasefindattachedtheprogramgivingdetails.Thisincludesthescheduleoftheplannedevents,dresscode,location,andNovaCosmeticsReceptionDeskphonenumbers.,.,31,Unit5BusinessMeeting,Youwillalsofindenclosedcopiesoftheelectronicbusinesscardsofalltheattendees.Agreementhasbeengivenforthesetobecirculatedonthestrictunderstandingthattheyareonlyusedforone-to-onecommunicationandwillnotbeusedformasscommunicationorforanyotherpurpose.Ifyouneedapick-upservice,pleaselookformembersofourstaffholdingsignswiththeNovaCosmeticslogoattheairport.TheywillarrangeataxioracartotakeyoutotheWhiteSwanHotel.,.,32,Unit5BusinessMeeting,Uponarrivalatthehotel,pleasecheckinattheReceptionDesk.Ourstaffwillbehappytohelpyouregisterandassistyouwithanyquestions.WearesurethemeetinginGuangzhouwillbeproductiveandwillgeneratealotofnewbusinessforyouandourgroup.WelookforwardtoseeingyounextmonthandwishyouawonderfultriptoChina.Bestregards,DavidWangGeneralManager,NovaCosmeticsGuangzhouRSVP,“Reply,ifyouplease.”ItistheacronymoftheFrenchsentence“Rpondezsilvousplat.”,.,33,Unit5BusinessMeeting,Task2Havingreceivedtheinvitationletter,WilliamThoreaustartstoprepareforthemeeting.ThefollowingaresomenotesthatWilliamhasmadeforhimself.Completethenoteswiththeinformationyoufindinthetext.,May21,2014,program,electronicbusinesscards,WhiteSwanHotel,Pick-upservice,.,34,Unit5BusinessMeeting,Task3Matchtheunderlinedpartsofthesentenceswiththeirdefinitions.,Thisincludesthe1.scheduleoftheplannedevents,Youwillalsofind2.enclosedcopiesoftheelectronicbusinesscardsofallthe3.attendees.Ifyouneeda4.pick-upservice,pleaselookformembersofourstaffplease5.checkinattheReceptionDesk.andwill6.generatealotofnewbusiness,Definitionsa.peoplewhoarepresentatameeting,gathering,ceremony,etc.aplanforperformingworkorachievinganobjective,specifyingtheorderandtimeforeachparttheworkthatincludesreceivingvisitorsorguestsattheairportorstationandthenarrangetransportationtobringthemtothehoteld.tobringintobeingorgiverisetosomethinge.tobeinsertedintothesameenvelopeorpackage,orattachedtoaletterore-mailf.toregisterasaguestatahotel,asapassengeratanairportorasanattendeeatameeting,b,e,a,c,f,d,.,35,Unit5BusinessMeeting,Task4CompletethepassagewiththecorrectformofthewordsandphrasesinTask3.,WearegoingtoholdtheChinaMarketSalesMeetingonMay22with1.invitedfromallpartsofChina.Invitatione-mailshavebeendeliveredwithdetailsand2.ofthemeeting,andalso,3.arecopiesoftheelectronicbusinesscardsofalltheattendees.Weprovidea(n)4.attheairportandonarrival,participantsareexpectedto5.attheNovaCosmeticsReceptionDesk.Wesincerelyhopethatourmeetingthisyearwill6.agreatnumberofnewbusinessandendupaproductiveone.,attendees,schedule,enclosed,pick-upservice,checkin,generate,.,36,Unit5BusinessMeeting,Task5Translatethesentences.Keywordsandphrasesareinbrackets.,Agreementhasbeengivenforthesetobecirculatedonthestrictunderstandingthattheyareonlyusedforone-to-onecommunicationandwillnotbeusedformasscommunicationorforanyotherpurpose.(单独沟通，挪作他用)各方一致同意，参会人员的电子名片仅供单独沟通之用，不得对外传播或挪作他用。Ourstaffwillbehappytohelpyouregisterandassistyouwithanyquestions.(登记，协助)我们的工作人员将会帮您登记，并协助您解决其他任何问题。您能在日程计划中把我们的会面安排在下星期二的下午吗？(schedule,arrange)CouldyouarrangeourmeetingonnextTuesdayafternooninyourschedule?随信附上5,000元的支票一张。(enclose)Enclosedisacheckfor5,000yuan.2014年的这场年会引发了一场非常热烈的争论。(annualmeeting,generate)The2014AnnualMeetinghasgeneratedaheateddiscussion.,.,37,Unit5BusinessMeeting,3,Anappropriateopeningandendingareofparticularimportanceinforwardinginvitatione-mailsorletters.Thefollowingaresomeopeningsandendingsofinvitatione-mailsandletters.Canyouaddmore?,.,38,Unit5BusinessMeeting,4,ThefollowingarethenamecardsofWilliamThoreauandDavidWang.Workinpairs.Role-playaconversationbetweenWilliamThoreauandDavidWangastheyfirstmeet.,WilliamThoreauGlobalSales2)beconcise;3)coverallthekeypointsmentionedduringthemeeting.,.,47,Unit5BusinessMeeting,Task2Thefollowingisaformatforbusinessminutes.FillinitbasedonyourmeetinginCommunicationProject.,Minutes,Date:_Present:_Apologiesforabsence:_,Topicsdiscussedanddecisionsmade:1.Pick-upService_2.Reception_3.Souvenir_4.ConferenceRoom_5.Dining_Respectfullysubmitted,_,.,48,Unit5BusinessMeeting,MeetingEtiquette,Bepunctualanddressappropriately.Turnoffyourcellphones,ortransferittothemute.Followtheseatingpattern.Ifyouareunsure,ask.Listenwhenothersaretalking.Dontinterrupt.Holdquestionsandcommentsuntiltheendofthemeetingorotherspecifiedtime.,.,49,Unit5BusinessMeeting,.,50,Unit5BusinessMeeting,David:Morning,Helen.Helen:Goodmorning,David.David:Helen,haveyoufinishedthenoticeaboutthemeeting?Helen:Yes,sir.David:Good.Couldyougivemethemainpoints,please?Helen:Sure.Themeetingwillbeheldat3pmonMay22,inConferenceRoom7.David:Whowillbethechair?Helen:RoyYang.David:Ah,good.Royisveryeffective:Nolooseendsandalwaysrunstotime.Thatmeetingwillbeinasafepairofhands!Helen:Yes.David:Whatsontheagenda,then?Helen:ThefirstpointistofigureoutthereasonsforthefallinsalesofourskincareproductsinSoutheastChina.David:Isee.TellJacksontoprepareacopyofthesalesfiguresandsendittomeandtheBoardofDirectorsbeforehand,please.Helen:Yes.Ivealreadyarrangedthat.Itwillbeonyourdesktomorrowmorning.David:Good.Thankyou.Helen:Then,secondly,wewilldiscussanddeterminemeasurestodealwiththeproblem.David:OK.ButdoremembertoincludeGaryHuangandMariaatthemeeting.Helen:Yes,certainly.David:IthinkyoudbetternotifyRoyYangoftheinformation,asheisthechairperson.Ifthereareanyproblems,hecancometomedirect.Helen:OK.,Task1,.,51,Unit5BusinessMeeting,Task2,David:Goodafternoon,Helen,haveyounotifiedEasonofwhatheneedstodo:topreparealistoftheguestswhowillattendthemeetingandhaveitsenttotheattendeesbeforehand?Helen:Yes,Itoldhimyesterday.David:Excellent.Helen:Nowwereplanningthearrangementsatthehotel.David:Isee,anddoremembertoaskGarytolookafterWilliamThoreau.Asyouknow,Mr.ThoreauistheGlobalSalesandMarketingDirectorfromtheheadquarters,weshoulddoourbesttomakehisstayinGuangzhoucomfortable.Helen:OK,IlltalktoGaryaboutthat.David:Bytheway,themeetingwillneedtofinishby5oclocksharpbecauseIhaveadinnerappointmentwithMr.Jefferson.Helen:OK,Illmakethatclearinthenotice.David:And,yes,addtwomoreitemsfordiscussion:theadvertisingbudgetandourpublicitycampaignforthenewproduct.Helen:OK.Ivegotit.David:Allright.Thatsit.Thankyouverymuch,Helen.Youreveryhelpful,asalways.Helen:Itsmyjobandmypleasure,David.David:Bye.Helen:Goodbye.,.,52,Unit5BusinessMeeting,Theminutesserveasarecordofthediscussioninameeting.Theyshouldshowtheplaceandtimeofthemeetingandthepeoplewhoattendit.Anydecisi