商务英语Unit 4PPT课件

21.05.2020,.,1,21.05.2020,.,2,Objectives,LearnhowtotakenotesinbusinesscontextsLearnhowtosummarizeaconversationLearnhowtoplanandwritereportsPractisenote-writing,summary-writingandreport-writingLearntheuseofpunctuations,21.05.2020,.,3,4.1Summarizingaconversation,Objectives:BeawarethatBusinessEnglishisusedfordifferentbusinessoccasionsLearnthewaytotakenotesoninformationyouhearDeveloptheskillofsummarizingthemainpointsofaconversationPractisetakingnotesandwritingsummaries,21.05.2020,.,4,4.1Summarizingaconversation,Vocabularyrecordforthefilestradeexhibitioncompanystandconsultationprocurementembossedlaser-driven,21.05.2020,.,5,4.1Summarizingaconversation,PartAGroupDiscussion(Warm-up).1.Whatseemstobegoingonineachphoto?2.Howmuchcommunicationdoyoudobyspeakingtopeopleandhowmuchbywritingtopeople?3.Referringtodiscussionin2.1forthedifferencesbetweencommunicatinginspeechandinthewritingmedium.important-takingnotesonbusinessconversationsinsteadofrelyingonyourmemory-torecordthemainpointsclearlysothatanotherpersoncanunderstandclearly.,21.05.2020,.,6,4.1Summarizingaconversation,PartBListentotherecordinganddecidewhichofthethreestylesofsummaryyoupreferDifferentstylesofnotesmaybesuitedtodifferentcircumstances:Numberednotesmaywellbeusefulforeasyreference.Morediscursivenotesmaybeappropriateasa“recordforthefiles”.,21.05.2020,.,7,4.1Summarizingaconversation,PartCPractisedraftingasummaryofyourownthatyoufindthemostappropriateFollowthefivegoldenrulesforBusinessletterwriting,21.05.2020,.,8,4.2Usingnotestowriteareport,Objectives:Practisetransformingnotesintoaconnectedtext.Learntolinkupideasandaddmissingelements.Developskillsofexpandingnotesintoparagraphs,21.05.2020,.,9,4.2Usingnotestowriteareport,Vocabularyinvestigatecanteenhealthandsafetyprovisionsproceduresrecommendationsventilationsofficebugsair-filteringsymptomsmaintenanceRepetitiveStrainInjury(RSI)eyesightPhysiotherapistconcerningunionrepsappointed,21.05.2020,.,10,4.2Usingnotestowriteareport,WritingabusinessreportFunctionsofreports:a.toprovideinformationb.tosupplyconclusions&recommendationsifrequested,21.05.2020,.,11,4.2Usingnotestowriteareport,TipsforCreatingGoodBusinessReportsTrytomakeyourreportattractive,clear,readableandaccurate.Usehighlightingfeaturesintypingoutreports,providingvisualaidslikecharts.Makesurealltheinformationisreliableandcredible.FollowstandardformatA.StatementofproblemsB.DiscussionofpossiblesolutionC.Conclusion,21.05.2020,.,12,4.2Usingnotestowriteareport,5.Useheadingsorsubheadingstodividethereportintosections:hierarchicalheadingse.g.2.,21.05.2020,.,13,4.2Usingnotestowriteareport,6.Usetransitionalwords.Transitionalwordswordsorideasthatlinkideastogether.e.ggivingadditionalinformation:moreover,inaddition,besidesshowingcasualrelationshipbetweentwosentences:therefore,because,consequentlycomparingtwothings:similarly,conversely,incomparison,still,whereas,howeverexpressingintensification:indeed,infact,inanyevent,summarizing:inbrief,inshort,tosumup,21.05.2020,.,14,4.2Usingnotestowriteareport,7.WriteatransitionalparagraphtoendonesectionandstartanotherDirect&indirectapproachesdirectapproach:presentasolutiontotheproblematthebeginning(whenreadersarefamiliarwiththetopic)indirectapproach:emphasizingtheconclusionsandrecommendationstowardendofthereport(whenreadersknowlittleofthesubjectormaybedisappointedwiththefindings),21.05.2020,.,15,4.2Usingnotestowriteareport,PartABMakeuseofthefollowingnoteanddraftareport(expandingnotesintoparagraphsandconnectedtext)Date:To:From:Subject:,21.05.2020,.,16,4.2Usingnotestowriteareport,MoreSuggestions:Addpronounse.gIorweAddconjunctionse.g.first,thenRoughoutline:(1)ageneralintroduction:officehealthandsafetyprovisions(2)proposals1.2.3.,21.05.2020,.,17,4.3Planningandeditingareport,Objectives:TobeawareofthebasicstepsinplanningareportTounderstandthefourgoldenruleinbusinessreportwritingTorealizetheimportanceofaclearaiminabusinessreportTolearntodraftareportwithaclearaim,21.05.2020,.,18,4.3Planningandeditingareport,Vocabularytime-keepingworkforcedivisionalpersonnelmanagerextendedbreakschecking-inmachinessalariedmotivatedterminalclericalgradesovertime,21.05.2020,.,19,4.3Planningandeditingareport,PartAWorkinpairsandnumbertheitemforwritingareport,leavingoutanyunimportantpoints.PartBWorkingroupsanddecidetheorderofwritingareport4majorstepsinwritingareportAssemblethematerialPlanthereportDraftthereportEditthereport,21.05.2020,.,20,4.3Planningandeditingareport,FourGoldenrulesofbusinessreport1.BeACCURATE2.BeBRIEF3.BeCLEAR4.BeDECISIVE,21.05.2020,.,21,4.3Planningandeditingareport,1.BeACCURATECheckgrammaticalandspellingmistakes.Checkillustrations,figures,factsandwordsMakesuretousetherightword2.BeBRIEFStatetheaimandemphasisofthereportbrieflyDecidewhatinformationisimportantandwhatisirrelevantGiveasummaryofthereportinonesentenceReadthetextaloudtocheckwordiness,21.05.2020,.,22,4.3Planningandeditingareport,3.BeCLEARConsiderthepurposeofyourreport:WHquestionsArrangethepointsofinformationinalogicalsequenceandinorderofimportanceExaminethedraft.Doesitdowhatthereportisexpectedtodo?4.BeDECISIVEDecidetheappropriateortherelevantinformationtouseDecidewhereyoumightuseillustrationsordiagrams,21.05.2020,.,23,4.3Planningandeditingareport,PartCReadthememoanddiscussquestionsTheMDsaims-expressingdissatisfactionwithtime-keepingindirectly.Whatareyouexpectedtodo-probablyMDrequiresareportwhichwillenablehimtojustifyintroducingchecking-inmachines.RememberAclearstatementoftheaimsofabusinessreportisveryimportantinabusinessreport.,21.05.2020,.,24,4.3Planningandeditingareport,PartDReadthereport&discussthequestionsDoyouthinkthatMDissatisfiedwiththereport?Howeffectivedoyouthinkthereportis?Goodfeature:highinformationcontentBadfeatures:thecloselytypedtext,unclearaim,longsentences,21.05.2020,.,25,4.3Planningandeditingareport,Areportis-awrittenstatement-preparedforthebenefitofothers-describingwhathashappenedorastateofaffairs-normallybasedoninvestigation,21.05.2020,.,26,4.3Planningandeditingareport,Moretipsforwritingabusinessreport:Indicateyourpurposeclearly.Giveaccurateandobjectiveinformation.Organizeclearlysothatthereporthighlightsthemainpointsandleadslogicallytoyourconclusions,21.05.2020,.,27,4.3Planningandeditingareport,PartEModelreportisbetterbecause1)Ithasnumberingsections.2)Theintroductioniseffectivewithaclearaim.3)Ithasaneffectiveconclusion.4)Themainbodyofthereportisinbetween.,21.05.2020,.,28,4.4Makingnotes,Objectives:TounderstandtheskilloftakingnotesTodeveloptheskilloftakingnotesonconversationsTolearnaboutdifferentstylesofnotesTolearntotakenotesasawayofplanningandpreparing,21.05.2020,.,29,4.4Makingnotes,Vocabularyabbreviationsfocusdashnotedownincreasedbonusspotprocessingsystemsequencebrainstormingsessionunderestimateconnectupslowdownemergerelyonconventionaldeductcontradictionspsychologistminuteshuffle,21.05.2020,.,3