商务秘书英语Unit_5.ppt

1、,Creating business letter in English,Unit 5,SEMI-BLOCKED FORMAT LETTERS,半结构式信函,letterhead,date,Inside address,Reference line,Salutation,Complimentary close （signature）,Business letter envelope components,Just as you type the senders name and the return address in the upper Left area, you should type

2、 the recipients name and address in the lower right Area. Start typing this information close to the vertical middle line and a little Lower than the horizontal middle line. The recipients name and address Should be typed in a rectangular矩形的，长方形的；成直角的 area not exceeding 12 of the length and 12 of th

3、e height of the envelope.,Type a special notation,Type its right edge lines up with the left edge of the recipients address.,guidelines for writing a good business letter,In addition to conforming to the standard formats, a good business letter has some other merits.,To be concise and to the point S

4、tate your purpose in the opening sentence of the letter The sentences should be no longer than 212 lines each, preferably shorter. Avoid using slang and idiomatic expressions. Use active voice instead of passive voice. Pay attention to your grammar. Reread your letter. Use paper of good quality.,Con

5、clusion,Business letter writing skills are essential for a corporate secretary. Three main formats for business letter : blocked, semi-blocked and indented.,In addition to gaining knowledge about standard formatting, a secretary must study other aspects related to business letter writing, such as wording, grammar and expression. No one is born with the ability to write good business letters, but