email writing

1、Email writing Learning goals -to get to know the basic format of email writing -to learn to write a thanks letter 1.Subject -应简明地概括信的内容 (1)单词：Greetings (2)名词性短语/完整句(长度一般不超过35个字母) YES：Supplier training NO：professional trainees from sister company should abide by rule of local company（太长） -主题框的内容切忌含糊不

2、清。 NO：像News about the meeting 这样的表达， YES：应改为Tomorrows meeting canceled。 1.Subject -句首的单词和专有名词的首字母大写 -较正式：除了少于5个字母的介词、连接词或冠词之 外的每一个单词的首字母大写 YES：New E-mail Address Notification Detailed calculation NO：detailed calculation * URGENTFYI（For Your Information） URGENT：Submit your report today! 2.Salutation

3、称呼和正文之间，段落之间，正文和信尾客套话之间 一般空一行，开头无须空格。如： Jimmy, I received your memo and will discuss it with Eric on Wednesday. Best, David 2.Salutation 1.名字拼写要正确 2. 跟名字，不跟姓 YES: Mr. Smith, Wyatt, and Fury 。 YES：用Ms, Mmes., or Mses. Dr. and Mrs. Harold Wright ； Mr. Harold Wright and Dr. Margaret Wright ； Mr. and Mr

4、s. Harvey Adams 。 3. 头衔太长 NO：Ken Green Vice President of Unicom China YES： Ken Green Vice President, Unicom China 2.Salutation 1.Dear Sir: 2. Dear Sir or Madam: 3. Dear Customer(s): 4. Dear Friend(s): 5. Dear Colleague(s): 6. Dear Committee Member: 7. Dear Meeting Planner: 8.To All Sales Reps: 9.To

5、Whom It May Concern: 2.Salutation -公司 We will reimburse you for these legal expenses. Sinopec will reimburse you for these legal expenses. -自己 I found the brochure very informative. -混合使用 We are pleased to offer you the position of sales director, and I am looking forward to our Tuesday morning meet

6、ing. 2.Salutation You will be pleased to learn that you have been selected to serve on our advisory board. Your prompt response will be appreciated. I am pleased that our board has selected you as the best qualified candidate to serve on our advisory board. I hope youll agree to serve. Your book was

7、 well written and comprehensive I thoroughly enjoyed your book and found an answer to every one of my questions about performance appraisals 3.Ending 1. Please let me know if you can be of further help / further assistance. 2. Please let me know if you need more / further information. 3. We are look

8、ing forward to hearing from you. We are looking forward to your positive answer/ favorable answer. We would be pleased if you could accept our offer. 4.Complimentary Close 1. Sincerely 2. Yours sincerely 3. Sincerely yours 4. Yours truly 5. Very truly yours 6. Best regards 7.Cheers 注. 结语问候要顶格. Compl

9、imentary Close 1、 Very Formal Respectfully yours, Yours respectfully, 2、 Formal Very truly yours, Yours very truly, Yours truly, 3、 Less Formal Sincerely yours, Yours sincerely, Sincerely, Cordially yours, Yours cordially, Cordially, 4、Informal Regards, Warm regards, With kindest regards, With my be

10、st regards, My best, Give my best to Mary, Fondly, Thanks, See you next week! Date BrE. 2 January, 2015） AmE. January 2, 2015 为避免混淆，应尽可能不用数字写月份，全写 January或简写Jan均可。日期不用加上后缀（1st, 2nd, 3rd）。 Requests for the format 1. 启首称谓和结语问候要与邮件正文之间有空行。 2. 句子中，词与词之间和 逗号后空一格 3. 段落中，实心点，问号，叹号后空两格。 Thanks note -Thank you so much for the cooperation -Thanks for the information -I really appreciate the effort you all made for this sud