Share Accounting Service

1、SAS Conceptual Training Contents nSAS introduction nSAS service scope nSAS operating model nSAS solutions nSAS website introduction nSAS process conceptual overview nGL nAR nAP nFA Service Scope 60% % of Activity (Workload) SAS Bus. Gr. / Legal Ent. 80% Accounts Payable Accounts Receivable 70% Gener

2、al L. Closing & Reporting 80% Asset Accounting 80% Travel & Expenses 20% 30% 40% 20 %20% Shared Accounting Services Operating Model National SAS Mgr Admin Assistant BJ SAS Mgr XM SAS Mgr GL & RPT Leader AR Leader T&E Leader FA Leader AR StaffAP StaffFA StaffGL&RPT StaffT&E Staff Local Finance XM SAS

3、BJ SAS Internal Service AP Leader Internal Service Local FinanceLocal FinanceLocal FinanceLocal FinanceLocal Finance SAS Solutions . 1. Scanning 2. E-Banking 3. Golden Tax (Interface developed) Scanning solution 流程指标与多维报告流程指标与多维报告 系统归档管理系统归档管理工作流的管理与监控工作流的管理与监控 单据扫描与传输单据扫描与传输 Scanning process E-bank

4、ing solution - Payments Processes H2H transfer PymtFile SAP Payment Run Encrypted Payment File SAP Payment Proposal (F110) Payment Run Exception List Proposal List Local site check and approve the payment list Controller approve the payment HSBCnet E-banking solution - Collections Processes Customer

5、 collection report & online reporting system HSBCnet /HSBCnet / HSBC HSBC Connect Reporting & Reporting & Verification Customer information Supporting docsCustomer information Supporting docs 3 3 2 2 4 4 Payor domestic & overseas Local business Local business input relevant SO information SAS input

6、collection information to SAP SAS Process overview General Ledger Accounts Receivable Accounts Payable Fixed Assets GL_ Process Overview GL _Roles & Responsibilities in each sub- process(1/2) Sub-ProcessDescriptionSAS GL1.1 Maintain COA (incl. CC, PC, Cost Element) Maintenance procedure including th

7、e process of application, check and approval GL1.2 Process GL Journal Entries Local Business Local Finance 1 .Prepare and post routine journal entries 2 .Review, approve and post non routine journal entries 1. Scan supporting Doc. 2 .Prepare and approve routine journal list 3. Identify needs for non

8、 routine journal entries 1 Check and Process COA (not incl. CC,PC) application approved by country controlling 2 .Check and approve CC&PC application Identify the needs of COA (Incl. CC, PC, Cost Element), also approve the request from local business Identify the needs of COA (Incl. CC, PC, Cost Ele

9、ment) Posting routine and non routine Journal Entries GL1.3 Process Payroll 1.Prepare and post journal entries (incl. accrual and payment) 2.Clear Payroll accrual 1. Prepare accrual and payment document 2 .Investigate discrepancy between accrual and payment Including payroll accrual, payment and cle

10、aring accrual Prepare supporting documents and evidence Scan supporting Doc. (including: payroll list excel spreadsheet , bank slip and payment request. etc.) GL _Roles & Responsibilities in each sub- process(2/2) Sub-ProcessDescriptionSAS GL1.4 Period Closing Including bank reconciliation, IG match

11、ing and SAP closing process GL1.5 Reporting Local Business Local Finance 1 .Prepare ABACUS Report Package and PRC reports 2. Input/upload to Hyperion 3. Make adjustment in SAP accordingly 1 .Review and approve ABACUS Report 2 .Suggest adjustment if needed 3 .Prepare tax reports 4. Submit reports to

12、local authority Run CO Including ABACUS report and PRC Report 1.FI Period End Closing( including: Co closing , MM cut off and FI closing) 2 .Prepare bank reconciliation for e- bank 3 .Summarize and prepare IG report Contents General Ledger Accounts Receivable Accounts Payable Fixed Assets AR_ Proces

13、s Overview TradeNon Trade Maintain Customer Master Data (AR1.1) AR Period End Closing (AR1.7) Process Billing&Invoice - Project (AR1.3b) Process Debit Note (AR1.6) Manage Receivable (AR1.5) Process Receipts (AR1.4) Process Billing&Invoice - Product (AR1.3a) Process Discount (AR1.2) AR _Roles & Respo

14、nsibilities in each sub- process(1/4) Sub-ProcessDescriptionSAS AR 1.1 Maintain Customer Master Data Create new customer Change/Block/Delete Customer maintain customer Ship- to party AR 1.3 Process Billing & Invoice Local Business Local Finance Billing, credit memo and invoice processing. Sample che

15、ck revenue recognition supporting document Check Accounting relevant data in SAP Input customer information application form and send to common coding team Make decision for Discrepancy Treatment Prepare supporting documents and evidence Review billing transaction samples If revenue is recognized co

16、rrectly, filling all supporting documents. If not, ask for justification from local business. Upload intra-group billing item into CIT DB AR 1.2 Process Discount Maintain sales material price and discount Set material price and discount in SAP AR _Roles & Responsibilities in each sub- process(2/4) S

17、ub-ProcessDescriptionSAS AR 1.4 Process Receipts Post customer payment in SAP Local Business Local Finance AR 1.5 Manage receivable Maintain customer credit master in SAP Send dunning letter Post rebate payment by SAS-AP team Confirm the dunning letter Prepare Rebate payment supporting documents Rec

18、eive the collection report form bank ,which is based on e- banking solution Confirm customer payment relevant information and then send to SAS by email or scanner Allocate payment with customer receivable items Set customer credit master in SAP Send dunning letter Post rebate payment by SAS- AP team

19、 Identify the needs of customer credit master Scan supporting documents AR _Roles & Responsibilities in each sub- process(3/4) AR 1.6 Debit note Issue DN for intra group back charge Issue DN for intra group Service Charge and Sales Commission Charge Confirm the back charge with counter party Review

20、and approve the mismatch solution post adjustment journals in SAP Sign off the DN Post confirmed back charge to Internal order Settle IO in the month end Confirm back charge item with local business controlling Book confirmed receivable item to internal customer Post adjustment journals in SAP if ne

21、eded Issue DN to counter party Issue DN supporting document to counter party Sub-ProcessDescriptionSAS Local Business Local Finance AR _Roles & Responsibilities in each sub- process(4/4) Sub-ProcessDescriptionSAS Local Business Local Finance AR 1.7 Period End Closing Per closing billing check and IG

22、 match Standard analysis Customer statement Approve standard analysis Prepare ad-hoc analysis if needed Post and allocate current month payment in SAP. Confirm and distribute AR-IG statement with counter party Post adjustment journals in SAP if needed Prepare standard analysis Prepare customer state

23、ment if needed Ensures all billing items billed in SAP Ensure all current month receipts information are send to SAS Ensure all Invoices are Issued and Distributed Double confirm customer statement Contents General Ledger Accounts Receivable Accounts Payable Fixed Assets AP_ Process Overview AP_ Rol

24、es & Responsibilities in each sub- process (1/4) Sub-ProcessDescriptionSAS AP 1.1 Vendor Master Maintenance Create & Change a new vendor master data in SAP system. AP 1.2 Invoice Verification W/PO & W/O PO Local Business Local Finance Performed by common coding AP performs invoice verification. PO /

25、 GR Matched CC information & PO list Check PO and verify invoice in SAP. Scan VAT to SAS central Verify VAT in tax bureau Demand info. correct Demand info. correct AP_ Roles & Responsibilities in each sub- process (2/4) Sub-ProcessDescriptionSAS AP 1.3 VAT Invoice Certification w/ Tax Bureau Physica

26、l VAT & Non-T payable inv. Certification w/ Tax Bureau AP 1.4 Import Clearance Local Business Local Finance Reverse questioned VAT if needed Certified VAT with tax bureau stamp Tax bureau certification for the forex inv. AMT over than USD 50K. Contact with vendor, return VAT AP performs invoice veri

27、fication. VAT-IN & Cost allocation PO / GR Matched PO list Import Duty Clearance & cost allocate into inventory Scan import VAT & customs to SAS central Verify VAT in tax bureau AP_ Roles & Responsibilities in each sub- process (3/4) Sub-ProcessDescriptionSAS AP 1.5 Outgoing Payment Local Business L

28、ocal Finance F110 payment proposal, Open items clearing Manual pay by SAS Proposal Confirmation HSBC authorization Payment Request HSBC,ICBC authorization Ordinary Outgoing Payment RMB Ordinary Outgoing Payment Foreign currency CIT Outgoing Payment RMB Vendor Down Payment Urgent Payment w/ invoice C

29、IT Outgoing Payment Forex Miscellaneous Payment by local Misc Payment by SAS Central A/C booking paid by SAS Payment Request with bank information AP_ Roles & Responsibilities in each sub- process (4/4) Sub-ProcessDescriptionSAS AP 1.6 Goods Return to Vendor Goods Return to Vendor, Reverse VAT AP 1.

30、7 Period-end Closing Local Business Local Finance Reverse IR SAP records Match IG statement HSBC clearing A/C GR/IR clearing A/C report Return goods certification in tax bureau Confirm IG report Confirm GR/IR clearing AP 1.8 Internal Order Master Maintenance PO list of returned goods IG HSBC clearin

31、g A/C reconcile GR/IR Create Internal Order for back charge Create IO according to application IO requisition Contents General Ledger Accounts Receivable Accounts Payable Fixed Assets FA_ Process Overview FA _Roles & Responsibilities in each sub- process (1/3) Sub-ProcessDescriptionSAS FA 1.1 Asset

32、Master Maintenance The process about how to create a new Asset Master data or change it in the system FA 1.2 Asset Addition Local Business Local Finance The process about how to process Asset Addition through External Acquisition or AUC settlement in the system Create & Maintain master data Notify a

33、sset applicant when complete Fill supporting doc Affixing asset label to physical asset Review/ reject request form Scan request form to SAS Request for new FA master data Request for AUC settlement Scan asset acceptance form and asset invoice to SAS Receive new asset Perform GR FA 1.3 Asset Label M

34、aintenance List new addition asset monthly Print out and forward asset labels to local finance Fill supporting doc Verifies Asset Capitalization & Depreciation Details monthly Perform AUC settlement Fill supporting doc The process about asset label maintenance FA _Roles & Responsibilities in each sub- process (2/3) Sub-ProcessDescriptionSAS FA 1.4 Asset Transfer FA 1.5 Asset Retirement Local Business Local Finance FA 1.6 Sample Machine Request for asset transfer Prepare request form and get TO