第四章第四节

1、Chapter Four Section Four: Memorandum Writing Teaching Set-up 工作备忘录述要工作备忘录述要 常用词汇常用词汇 惯用表达法惯用表达法 练习答案练习答案 一、工作备忘录述要一、工作备忘录述要 备忘录是说明某一问题事实经过的文件。备忘录写在普通 纸上，不用机关用纸，不签名，不盖章。备忘录可以当面 递交，可以作为独立的文件送出，也可做为外交照会的附 件。现在备忘录的使用范围逐渐扩大，有的国际会议用备 忘录作为会议决议、公报的附件 。 备忘录作为一种录以备忘的公文，主要用来提醒、督促对 方，或就某个问题提出自己的意见或看法。在业务上，它 一般

2、用来补充正式文件的不足。它的内容可以分为以下几 项： 书端(Heading)；收文人的姓名、头衔、地址(Addressees Name, Title, Address)；称呼(Salutation)；事因(Subject)； 正文(Body) ；结束语(Complimentary Close)；签名 (Signature)。 二、常用词汇二、常用词汇 heading n. 书 端 title n. 头衔 salutation n. 称 呼 subject n. 事因 body n. 正文 signature n. 签 名 name card n. 名 片 stamp n. 印章 inkpad

3、n. 印泥 blotter n. 吸墨纸 CEO n. 行政总裁 memo( memorandum)：备忘录 telephone directory 电话薄 memo pad 备忘录 complimentary close：结束语 Human Resource Department：人 力资源部 三、惯用表达法三、惯用表达法 1）Mr. Smith received a letter of inquiry from a partner. 史密斯先生收到一封来自合作伙伴的询问函。 2）Please send me copies of all documents relating to this

4、company. 请把和这家公司有关的所有文件的副本寄给我 3）Your consideration of this suggestion would be appreciated. 您如果考虑这一建议，我们将不胜感激。 4）The following policies govern the publication of this memo. 下面的政策决定这份备忘录的出版 5) We should first check his account. 我们应该首先检查他的帐户 6) Have your immediate supervisor approve your request by si

5、gning on the Supervisor Approval line. 让您的顶头上司批准您的申请，让他在上司同意栏签名。 7) Please process our order as quickly as possible. 请尽快处理我们的订单。 8) There is a new procedure for obtaining access to the data. The new procedure is as follows. 有一种新的程序，可以让你获取的数据。新的程序如下。 9) Mr. White makes sure it will not happen again.

6、怀特先生可以确保它不会再发生。 10) Ill send the memos to our manager as soon as possible. 我会尽快把备忘录发出我们经理。 四、练习及答案四、练习及答案 2. Writing practice: Memo To: Every Employee From: John Clayton Date: November 18, 2004 Subject: Fitness Center The board of directors approved the idea for a new Fitness Center at its meeting y

7、esterday. Work on the Fitness Center will begin right now and should be completed within 90 days. An employee representative from each division will be appointed to determine the type of equipment and programs that will be made available. We are happy to be able to provide a facility that will contr

8、ibute to the physical fitness of all our employees. Your representative on the task force will contact you soon for your suggestions about activities and equipment. John Clayton Administration Office, Secretary 3. Topics for discussion: 1) What are the major elements of a memo? The major elements of a memo are heading, addressees name, title, address, salutation, subject, body, complimentary close and signature. 2) What general format does the heading segment follow? TO: (readers names and