Sample agenda and minutes课件

1、What you know about business meeting etiquette? Task 1 Read the questionnaire on business meeting etiquette and select the best answer to each question. Then, compare your answers with your partner.1. You should arrive to the location of the business meeting at least 30 minutes early. This allows yo

2、u to find a seat and get situated before the meeting starts.a. True b. False2. The chairperson of the meeting should circulate a meeting agenda to each participant at least one week in advance. a. True b. False3. Participants should call the chairperson to express any concerns about the agenda at le

3、ast 24 hours prior to the meeting. The chairperson and concerned participant will then have time to determine if changes need to be made. The agenda should also mention the meetings start and ending times as well.a. True b. False4. Each participant should come to the meeting with all of the material

4、s and data she will need and an understanding of the meeting topic.a. True b. False5. Meetings should have a break every three hours. a. True b. False6. Breaks should be 20 minutes long, and meal breaks should be 30 minutes long.a. True b. False7. The chairperson should indicate what kind of attire

5、is required for the meeting, either business casual or business formal, and participants should follow that rule. a. True b. False8. A representative listing of the attire would be helpful as participants may have differing views on what business casual and business formal is. For example, when list

6、ing the meeting as business formal, you can indicate that a button-down shirt and khaki pants are sufficient.a. True b. False9. Youre free to interrupt someone while they are speaking or asking a question.a. True b. False10. Its just enough to listen attentively to the meeting and you dont need to t

7、ake notes.a. True b. False11. Its good to tap a pen on the table, make audible noises with your mouth, rustle papers or tap your feet on the floor in order to avoid nervousness.a. True b. False12. You should turn off your cell phone prior to the start of the meeting. If you are expecting an urgent c

8、all, then you can set your phone to vibrate and excuse yourself from the meeting if the call comes in. a. True b. False13. Unless laptop computers have been approved for the meeting, you should turn yours off and lower the screen so that you do not obstruct anyones view.a. True b. False14. You can b

9、ring unannounced guests to an informal business meeting.a. True b. False1. b 2. a 3. b 4. a 5. b 6. a 7. a 8. a 9. b 10. b 11. b 12. a 13. a 14.bSample agenda #1Date/Time: January 15, 2013 11 am to 1:30 pmLocation: Conference Room BAttendees: Joe Smith, John Doe, Sally Mill, Jane Green, Sam Jones, M

10、ike Smith, Donna WhiteOBJECTIVEDevelop ideas by quarter for the 2013 product launch dates in accordance with current technology and marketing platforms. Everyone should be prepared to discuss and offer suggestions.SCHEDULE11:00 to 11:15: Plastic (1Q) Joe Smith11:15 to 11:30: Plate technology (1Q) Jo

11、hn Doe11:30 to 11:45: Vinyl (2Q) Sally Mill11:45 to 12:00: Various projects (3Q) Jane Green12:00 to 12:15: Various projects (4Q) Sam Jones12:15 to 1:15: Platform overview Mike Smith1:15 to 1:30: Questions and comments AllROLES/RESPONSIBILITIESRecord meeting minutes: Donna WhiteNote-taking: Donna Whi

12、teMediation: Joe SmithSample agenda #2Date/Time: Wednesday, March 6, 2013 7:30 p.m. to 9:30 p.m.Location: Kendall Elementary School, Teachers LoungeAttendees: Principal Riddell, Secretary Alena Flora, PTA President Ellen Falbo, PTA Vice President Jennie Jacoby, PTA Fundraising Chair Marge Marks vari

13、ous teachers and parentsOBJECTIVEDiscuss upcoming fundraiser to raise money for fifth grade graduation activities. Decide on fundraiser and assign roles. Choose date.SCHEDULE7:30 to 7:45: Welcome Ellen Falbo7:45 to 8:15: Discuss fundraiser ideas Jenny Jacoby8:15 to 8:25: Discuss possible fundraiser

14、dates and decide on them Ellen Falbo8:25 to 9:00: Vote on fundraiser idea and discuss details Marge Marks9:00 to 9:15: Question and answer period Ellen Falbo9:15 to 9:30: Wrap-up Principal RiddellROLES/RESPONSIBILITIESSet-up: Jennie JacobyMinutes: Alena FloraPaperwork: Alena FloraRefreshments: Ellen

15、 FalboSnacks: Marge MarksSample agenda #3Date/Time: Thursday, February 28, 2013 7 p.m. to 9 p.m.Location: Sara Janes house, 345 Sullivan Drive, Hamden, CT 06518Attendees: Logan Smith, Megan Mark, Gaby Moore, Susan Johnson, Taylor OConnor, Kendall CarrollOBJECTIVEWeekly discussion of clubs book. This

16、 week, its The Wednesday Letters. Assign leader to ask discussion questions and have lengthy discussion. SCHEDULE7:00 to 7:15: Welcome; appetizers and cocktails served Sara Jane7:15 to 7:30: Begin discussion and give overview of book Gaby Moore7:30 to 8:20: Discussion of book Gaby Moore8:20-8:30: In

17、troduction of next book, Final Appeal Kendall Carroll8:30-9:00: Dessert and wrap-up Sara JaneROLES/RESPONSIBILITIESFood set-up: Taylor OConnorDiscussion questions: Gaby MooreDesserts: Megan MarkSample minutes #1Minutes of the Meeting of A-1 Company Board of DirectorsDate: May 4, 2010 2:46 p. m.Locat

18、ion: Executive Board Room, Headquarters BuildingRobert Johnson, chairman & Kyle McGregor, recording secretaryPresent: R. Johnson, M. Perez, J. Hatoyama, F. Michaels, S. Hawthorne, M. Smith, R. Sandborn, V. ClarkMr. Johnson called the meeting to order at 2:46 p.m. After informal introductions, Jo

19、hnson announced that his cat recently birthed six kittens. On the motion of Ms. Hawthorne, the minutes of the July meeting were adopted by unanimous consent with the exception that the word truck in paragraph 15 is stricken and replaced with the word semi tractor.Mrs. Smith read into the record a le

20、tter from XYZ Manufacturing Company dated Nov. 4. The letter praised the transportation divisions professionalism in expediting a high-profile product delivery. Mr. Perez, on behalf of the transportation division, said that XYZ did an excellent job of providing detailed route instructions.Johnson op

21、ened discussion on an invoice from ABC Widgets for $21,434.87. Ms. Hatoyama said the invoice was approved by the finance committee last week. Mr. Michaels said he supports the ongoing work with ABC Widgets. Hatoyama moved to approve the invoice from ABC Widgets, Inc., for $21,434.87. Ms. Sandborn se

22、conded. Motion carried 4-2, with Hatoyama, Sandborn, Michaels and Smith in favor and Perez and Clark opposed.Johnson adjourned the meeting at 7:14 p.m. The next meeting is scheduled for August 5 at 3 p.m. in the executive board room.Sample Minutes #2Minutes of theConvention Planning MeetingDate: Oct

23、ober 1, 2001 9:00 a.m.Location: Wildwood CottageAttending: Ashley Johnson (president), Eric Johnson, Jane Doe, and Michael LuthyThe minutes of the September 3 meeting were approved after the following amendment: Appointments for the convention are l) John Doe to the location committee, 2) Eric Johns

24、on to the brochure committee, and Jane Doe to the food and transportation committee.Ashley Johnson called for reports from the committee chairs. Jane Doe reported that her committee contacted the Kansas City Bar President, Alan Smith, and Judge Nelson of the Third District Court as possible speakers. Judge Nelson has accepted. Mr. Smith and Ms. Jones will call Jane by October 15.Mary Doe reported that the layout for the brochure is finished. When the speakers have been confirmed, the brochure will go to the printers.Michael Luthy and his committee visited Millard La