


下载本文档
版权说明:本文档由用户提供并上传,收益归属内容提供方,若内容存在侵权,请进行举报或认领
文档简介
1、如何制作一个有效的会议议程作者:日期:How to Craft an Effective Meeti ng AgendaMeetings can consume vast amounts of time in a busy work schedule, so running them on time and making sure that they cover all the topics necessary is a critical task. Research suggests that a the average manager will spend about 20 percent
2、 of his or her time each week stuck in time consuming tasks such as meetings. That is one full work day each week, stuck in mostly meet in gs. Buildi ng effective age ndas can help en sure that the time is not wasted.Thi ngs You'll NeedList of tasks for meeti ngClock or watchPlace for the meet i
3、ngShow MoreIn structi ons1Define the purpose of the meeting. Is this a weekly meeting or a project meet ing? These are some key questi ons that should be addressed in the age nda at the outset of the meet ing. An age nda should be developed around the key purpose of the meet in g. If it is a weekly
4、office meet ing, the n several to-do's, announ ceme nts, and weekly bus in ess topics will be addressed. Weekly meet ings are gen erally less formal, and the age nda can be more of a loose, ope n format. However, project meeti ngs should have a more structured focus, with set times for each agen
5、da item; a clear indication of who will prese nt each segme nt; and key points for discussi on.2Be clear about the date and locati on of the meet ing. Set the date well eno ugh in adva nee to en sure that participa nts are able to schedule the meet ing and pla n accordi ngly. You also want to advise
6、 prese nters well in adva nee in order to prepare a prese ntati on. Once you set the date, stick to it.What is the planned start and end time for the meeting? Set a start time and end time, and stick to it. Keep a watch close by, and mon itor the flow of the meet ing. Some 30-minute meeti ngs can ac
7、complish hours of work. Some four-hour sessi ons may accomplish nothing. Remember that participa nts have responsibilities outside of the meeting, so if you plan a time to end, stick to it.What are your age nda items for this meet ing? Determi ne your age nda items well in adva nee. Get in put from
8、prese nters, colleges, team members, and participa nts of the meet in gs. Age ndas are often first started by looking at the notes from the previous meetings. Pla n a list of items to be covered, and look to elim in ate items that can be addressed outside the meeti ng or have little releva nee to th
9、e en tire group. Also, if your meet ing will have some discussi on or "brainstorming," plan this in your agenda. Brainstorming sessions can be time consuming, and you don't want to skip critical items because a discussi on sessi on ran too long.5Determine how much time will be allocate
10、d to each agenda item. This is another critical point. If a meeting is scheduled to last one hour, it should conclude in one hour. Agenda items should be assigned a time limit, and these limits should be enforced. At times, it may be necessary to extend pre-determined time limits. However, this shou
11、ld be the excepti on rather tha n the rule. Aga in, you will be surprised by how much can be compressed into a few minu tes when a time limit is imposed.Who will be assig ned as the leader (or prese nter) for each age nda item? Assig n the age nda items to team members for prese ntati on. This will
12、help in dividuals take own ership, and become moreinvoIved. It also helps to build a good rapport with your team, as members will take own ership if they view it as "their" meeti ng.7Determine the objective for each agenda item (to discuss, to decide or to share in formatio n?) Ide ntify s
13、pecific expectati ons for age nda items. Are you making announ ceme nts or do you n eed decisi ons made? Create goals for your age nda, and look to reach the goals as the discussi on items are completed.8Distribute your age nda in adva nee and ask the participa nts to review it before the meeting. T
14、his will allow them to prepare some thoughts for the age nda items. Participa nts can also note thoughts for discussi ons items, and they will be clear about whom is prese nti ng what. Prin ted age nda also allow participa nts to hold themselves accountable to the time of the meeting, which will en
15、sure productivity.如何制作一个有效的会议议程会议在忙碌的工作日程中占用了很大一时间, 所以,按时间进行并且保证它能够 涉及到所有必要的主题是一决定性的任务。 研究表明,一个普通的经理每周会在 开会这样占用时间的工作中花去百分之二十的时间。 这就是说每周就会有一个整 天陷入在会海中。建立一个有效的会议议程能帮助保证时间不被浪费。你需要做的事情:会议任务清单钟表地点说明:1. 确定开会的目的。这是一个例行的周会还是某一个项目的会?这里有一些关键问题需要在开会初期在议程上写下来的。一个会议议程 应该围绕会议目的进行。如果是一个每周都举行的办公会议, 那么就要写下一些需要去做的事情,
16、通知,每周业务主题。周会一般来 说不是那么正式,所以议程也能更松泛些,格式上更开放些。然而, 项目会议就应该有一个更加集中的结构,为每一项议程设定好时 间,还要标明每一节内容由谁出席发言,每一个讨论的关健点。2. 写清楚时间和开会地点。设定的时间保证参会者有足够的时间能够安排和准备。你也要建议参会者提前做好发言的准备。 一旦确定 的时间,就不要再改动了。3. 什么是计划好的开始和结束时间?确定开始和结束时间,并且严 格执行。在周围放一个钟表,并且用它监控着会议的进行。一些 30分钟的会议能够完成几个小时的工作,一些四小时间的会议有 可能什么也完不成。记住,参会者的责任在会议外,所以如果你定 好
17、了结束的时间,就遵守它。4. 你为这个会议做的议题都是什么?提前确定好你的议题。从发言人,大学,团队成员,和参会者那里获得题目。议程经常是从回 顾上一次会议的要点开始。计划一个要清单,写上要讨论的问题, 注意清除那些可以在会外或者和整体关系不大的题目。当然,如果会议需要讨论或者进行集体研讨, 在你的议程上列出来。集体研讨 部分会很花费时间,你肯定不想因为一个讨论时间太长而错过了最 关键的议题。5. 确定好每一项议题需要花的时间。这是另外重要的一点。如果一个会议预定在最后一小时开,那么它就应该在一小时内结束。议程应该安排一个时间限定,这些限定应该是强制性的。偶尔情况 下,比预定时间延长也可能是必须的。然而,这应该是例外而不是 常规。再说一下,当时间被限定之后,你会惊讶于那么多的事情可 以被压缩在那么少的时间内完成。6. 谁会被指定为每项会议议题的发言人。指定团队成员为议题发言,这
温馨提示
- 1. 本站所有资源如无特殊说明,都需要本地电脑安装OFFICE2007和PDF阅读器。图纸软件为CAD,CAXA,PROE,UG,SolidWorks等.压缩文件请下载最新的WinRAR软件解压。
- 2. 本站的文档不包含任何第三方提供的附件图纸等,如果需要附件,请联系上传者。文件的所有权益归上传用户所有。
- 3. 本站RAR压缩包中若带图纸,网页内容里面会有图纸预览,若没有图纸预览就没有图纸。
- 4. 未经权益所有人同意不得将文件中的内容挪作商业或盈利用途。
- 5. 人人文库网仅提供信息存储空间,仅对用户上传内容的表现方式做保护处理,对用户上传分享的文档内容本身不做任何修改或编辑,并不能对任何下载内容负责。
- 6. 下载文件中如有侵权或不适当内容,请与我们联系,我们立即纠正。
- 7. 本站不保证下载资源的准确性、安全性和完整性, 同时也不承担用户因使用这些下载资源对自己和他人造成任何形式的伤害或损失。
最新文档
- 幼儿习惯养成教育案例分析与计划
- 公务员考试行测备考技巧秘籍
- 中小企业市场推广策略分析报告
- 高职英语口语突破训练教材辑
- 制造业安全生产责任制度解析
- 睛明穴的解剖结构解析-洞察与解读
- 高中数学函数题型归纳与考试模拟训练
- 炎症抑制剂在静脉疾病中的潜力-洞察与解读
- 施工项目安全隐患排查与整改措施
- 车间班组安全培训教育课件
- 武汉工程大学《算法设计与分析》课件第10章 计算复杂性理论
- 中间继电器常见故障课件
- 2024全国艾滋病检测实验室质量控制指南
- 内蒙古自治区矿山地质环境治理工程预算定额标准
- 《中华人民共和国医师法》题库(答案+解析)
- 加油站现场安全管理课件
- 无废学校教学课件
- 临床输血知识培训课件
- 西南大学财务管理办法
- 心肌梗死护理查房
- 不停跳冠脉搭桥术麻醉管理
评论
0/150
提交评论