制作一个有效的会议议程

1、如何制作一个有效的会议议程作者:日期:How to Craft an Effective Meeti ng AgendaMeetings can consume vast amounts of time in a busy work schedule, so running them on time and making sure that they cover all the topics necessary is a critical task. Research suggests that a the average manager will spend about 20 percent

2、 of his or her time each week stuck in time consuming tasks such as meetings. That is one full work day each week, stuck in mostly meet in gs. Buildi ng effective age ndas can help en sure that the time is not wasted.Thi ngs You'll NeedList of tasks for meeti ngClock or watchPlace for the meet i

3、ngShow MoreIn structi ons1Define the purpose of the meeting. Is this a weekly meeting or a project meet ing? These are some key questi ons that should be addressed in the age nda at the outset of the meet ing. An age nda should be developed around the key purpose of the meet in g. If it is a weekly

4、office meet ing, the n several to-do's, announ ceme nts, and weekly bus in ess topics will be addressed. Weekly meet ings are gen erally less formal, and the age nda can be more of a loose, ope n format. However, project meeti ngs should have a more structured focus, with set times for each agen

5、da item; a clear indication of who will prese nt each segme nt; and key points for discussi on.2Be clear about the date and locati on of the meet ing. Set the date well eno ugh in adva nee to en sure that participa nts are able to schedule the meet ing and pla n accordi ngly. You also want to advise

6、 prese nters well in adva nee in order to prepare a prese ntati on. Once you set the date, stick to it.What is the planned start and end time for the meeting? Set a start time and end time, and stick to it. Keep a watch close by, and mon itor the flow of the meet ing. Some 30-minute meeti ngs can ac

7、complish hours of work. Some four-hour sessi ons may accomplish nothing. Remember that participa nts have responsibilities outside of the meeting, so if you plan a time to end, stick to it.What are your age nda items for this meet ing? Determi ne your age nda items well in adva nee. Get in put from

8、prese nters, colleges, team members, and participa nts of the meet in gs. Age ndas are often first started by looking at the notes from the previous meetings. Pla n a list of items to be covered, and look to elim in ate items that can be addressed outside the meeti ng or have little releva nee to th

9、e en tire group. Also, if your meet ing will have some discussi on or "brainstorming," plan this in your agenda. Brainstorming sessions can be time consuming, and you don't want to skip critical items because a discussi on sessi on ran too long.5Determine how much time will be allocate

10、d to each agenda item. This is another critical point. If a meeting is scheduled to last one hour, it should conclude in one hour. Agenda items should be assigned a time limit, and these limits should be enforced. At times, it may be necessary to extend pre-determined time limits. However, this shou

11、ld be the excepti on rather tha n the rule. Aga in, you will be surprised by how much can be compressed into a few minu tes when a time limit is imposed.Who will be assig ned as the leader (or prese nter) for each age nda item? Assig n the age nda items to team members for prese ntati on. This will

12、help in dividuals take own ership, and become moreinvoIved. It also helps to build a good rapport with your team, as members will take own ership if they view it as "their" meeti ng.7Determine the objective for each agenda item (to discuss, to decide or to share in formatio n?) Ide ntify s

13、pecific expectati ons for age nda items. Are you making announ ceme nts or do you n eed decisi ons made? Create goals for your age nda, and look to reach the goals as the discussi on items are completed.8Distribute your age nda in adva nee and ask the participa nts to review it before the meeting. T

14、his will allow them to prepare some thoughts for the age nda items. Participa nts can also note thoughts for discussi ons items, and they will be clear about whom is prese nti ng what. Prin ted age nda also allow participa nts to hold themselves accountable to the time of the meeting, which will en

15、sure productivity.如何制作一个有效的会议议程会议在忙碌的工作日程中占用了很大一时间， 所以，按时间进行并且保证它能够 涉及到所有必要的主题是一决定性的任务。 研究表明，一个普通的经理每周会在 开会这样占用时间的工作中花去百分之二十的时间。 这就是说每周就会有一个整 天陷入在会海中。建立一个有效的会议议程能帮助保证时间不被浪费。你需要做的事情：会议任务清单钟表地点说明：1. 确定开会的目的。这是一个例行的周会还是某一个项目的会？这里有一些关键问题需要在开会初期在议程上写下来的。一个会议议程 应该围绕会议目的进行。如果是一个每周都举行的办公会议， 那么就要写下一些需要去做的事情，

16、通知，每周业务主题。周会一般来 说不是那么正式，所以议程也能更松泛些，格式上更开放些。然而, 项目会议就应该有一个更加集中的结构，为每一项议程设定好时 间，还要标明每一节内容由谁出席发言，每一个讨论的关健点。2. 写清楚时间和开会地点。设定的时间保证参会者有足够的时间能够安排和准备。你也要建议参会者提前做好发言的准备。 一旦确定 的时间，就不要再改动了。3. 什么是计划好的开始和结束时间？确定开始和结束时间，并且严 格执行。在周围放一个钟表，并且用它监控着会议的进行。一些 30分钟的会议能够完成几个小时的工作，一些四小时间的会议有 可能什么也完不成。记住，参会者的责任在会议外，所以如果你定 好

17、了结束的时间，就遵守它。4. 你为这个会议做的议题都是什么？提前确定好你的议题。从发言人，大学，团队成员，和参会者那里获得题目。议程经常是从回 顾上一次会议的要点开始。计划一个要清单，写上要讨论的问题， 注意清除那些可以在会外或者和整体关系不大的题目。当然，如果会议需要讨论或者进行集体研讨， 在你的议程上列出来。集体研讨 部分会很花费时间，你肯定不想因为一个讨论时间太长而错过了最 关键的议题。5. 确定好每一项议题需要花的时间。这是另外重要的一点。如果一个会议预定在最后一小时开，那么它就应该在一小时内结束。议程应该安排一个时间限定，这些限定应该是强制性的。偶尔情况 下，比预定时间延长也可能是必须的。然而，这应该是例外而不是 常规。再说一下，当时间被限定之后，你会惊讶于那么多的事情可 以被压缩在那么少的时间内完成。6. 谁会被指定为每项会议议题的发言人。指定团队成员为议题发言，这