秘书英语综合练习及温习

1、秘书英语综合练习与温习江苏广播电视大学外语系秘书英语课程的教材是由“中南工业大学出版社”出版的sup秘书英语一书。该书共分三个章节，别高从文秘人员的日常工作标准、常见文件类型和应用文体的写作等方面进行讲解。其中第一部份aSccrctarialJ()bsAndDutiesw,与第三部份SecretarialEnglishVTriting”是学习和考核的重点内容。秘书英语的考核的平常成绩占20%。平常作业由任课教师自行布置，严格打分。期末考试成绩占80%,由江苏电大外语系统一命题。考核以简答题和写作为主，考察与文秘工作相关的理论知识和常见应用文体书写技术。常见的题型有：IGivebriefansw

2、erstothefollowingquestions即筒答题。题目紧扣教材，涉及文秘工作大体的理论知识和文秘工作中的常见问题。考察点多来自讲义的第一部份：Pre-readingQuestions0例如：What7stheElectronicMail?参考：Elccircnicmailisaf()rmcfmessagetnuismissionbywhichyouproduce：mywrittenmessage：letters,reports,graphicsetc.,oncomputerorwordprocessor11ndsendthem;itimytime,usuallyoverteleph

3、onelinesto*computer“Mailbox',or"Fileinanothercomputertcrnvmilnn,vhcrcintheworld.有时考核的内容是一个问题的某一个方面。例如：Whatarcthegoodtelephonemanners?考察什么是良好的礼仪。就能够够将题目拆分为“Whatarcthegoodtelephonemannaswhenmakingaphonecall?”参考：Agoodsecretin'should(1) Besureofthecorrectcodeandnumberbeforedialing.(2) After

4、dintingthenumber.untilthecallisconnected.(3) Jfyoumakeamistakewhiledialing,replacethereceiverforashortwhileimdthenssrtdialingagiin.(4) Whenthepersonzmswurs,saywhoyouarc：mdtowhomyouwishtospuikzindtheirextensionnumber,ifyouknow正(5) Ifyouarcconnectedtowrongnumber,remembertoapologizeforit.(6) Aphonecall

5、shouldaIsobephmncd.Preparethecallbcf（）rcdialingthenumber.也有些题目的回答并非必然拘泥于教材。学生能够自己发挥，表达自己的观点。例如:WhatmakesagoodPAorsecretary?参考：AgoodSecretin'isrequiredcohavegoodcduaiuonnlbackground,professionalsecretarialtraining,aip：ibilityofspeakingseveredlanguages,communiaiuonskills,senseofresponsibility,midp

6、leasantmanners,etc.练习：1. Asasccrctanr,howtocreateafavorableimpressionoftheorganizationonthevisiters?2. Whatisafilingsystem?yourbossistravelingabroadforbusiness,whatwillasucrutarydoinpreparingarrangements?4. Whatarcgoodtelephonemaimerswhenansweringthetelephone?5. Whatarcgoodtelephonemaimerswhenmaking

7、atelephonecallabroad?6. Whatarcgoodtelephonemaimerswhenmakingthetelephoneinbusiness?7. Whatshouldasccrctan*doinordertoestablishapositivetelephoneimage?8. Whatshouldasecretarydoinarrangingappointments?9. Howtoreceiveavisitorwithanappointmentorwithoutanappointment?toprepareaconferencebcf（）rcthemeeting

8、?11. Howtoprepareaconferenceduringthemeeting?12. Howtoprepareaconferenceafterthemeeting?13. VChatisanagenda?14. Whatarctheitemsandtheirorderinmostagendas?15. VChatarcthemostpopularformatsforbusinessletters?II.TranslatethefollowingletterintoChinese.该项所选的英语短文均以讲义中的商务信函或电子邮件为例，意在考察学生关于一样商务信函的阅读和明白得能力。例

9、如:BeijingYouthTravelNo.86,FuchcngmciiSt.Beijing1000777Junc,2006DearSirsWewouldliketobookascatonflightCA9763,departingfromCapitalAirport,Beijing,at7:50onthe3rdofJuly,andarrivingatNexrYorkKennedyAirportat20:35localtime.Theticketisf（）rBeijingtoNewYorkonly,andtheclassisEconomy.ThepassengerisMac（）w,L.Ple

10、aseconfirmthebookingassoonaspaymentismade.Paymentwillbecheque.YoursFaithfullyLiYang在答题时，应当考虑到中英文信函在格式上的不同，能够依照中文信函的格式进行翻译。课文参考：先生:咱们希望预定一张7月3日早晨7：50分从北京首都机场起飞，本地时刻20:35分抵达纽约肯尼迪机场的CA9763次班机经济仓的单程机票。旅客姓仁Macc«,L咱们将用支票支付票款，请您在收到付款后确信机票预定。谢滋李阳2006年6月7日任课教师和学生应认真学习明白得教材Parti和PartII中的示范信函，注意翻译时中英文信函格式

11、的转换，和语言的组织。要求格式正确，内容准确，语言流畅简练。HI.Writeanotebasedonthegiveninformation.该项考察的是学生关于重要应用文体便条的书写。便条与书信类似，一样包括日期、称号、正文和签占。可是二者也有区别。便条中省去了收信人和寄信人的地址，在格式和内容上都加倍简单。考试要求利用给出的信息完成一那么便条的写作，要格式正确，内容清楚，表达准确。例如：Bob想请唐小姐帮忙他预订一张6月20日从广州开往上海的123次特快列车的车票。请你以Bob的口气给唐小姐写一张便条。参考：DearMissPleasereservemeseiindie123expresst

12、rainlivingGu：mgzhouf()rShanghaiat8:50.onSunday.Youauichangetheexpensesentailedtomyaccount.Withkindestregards.Bob练习：(1) Youwanttoarrangeameetingwithyourcolleague,Mr.Anderson,totalkabouthistriptoShanghai.Writeanotesaying:A) Whenandwherethemeetingwllbe;B) VChatyouwanttotalkabout.Writeabout40words.(2) A

13、foreigncustomeryrillarrive.WriteanotetoMissJin,yoursecretary;a) Askinghertomeetthiscustomer;b) Sayingwithwhomandwhenthecustomerwillarrive.Writeabout40words.(3) Youarcgoingtochairanannualsalesconference.WriteanotetoMr.Smith,SalesManagerA) Askingforlastyear*ssalesfigures；B) Sayingwhenandwhyyouwantthem

14、.Writeabout40words.(4) MrSmith,yourboss,toldyoutoaskMsLitoattendasalespresentationonane,product.WriteanotetoMsLi:a) Sayingwhowantshertoattendthesalespresentation；b) Informingherwhenandwherethesalespresentationwillbeheld.Writeabout40words.(5) Youhaveanimportantexamination,butyouhaveunfortunatelyfalle

15、nill.Writealettertotheteacherexplainingthesituationandrequestingapostponementoftheexamination.(6) YouarcPeter/Mary.Youhadapartyatyourhomerecently,butyouunintentionallyneglectedtoinviteaclosefriendofyoursVictoria.Writeheranoteapologizingf(>rthisandexplaininghowthemistakecameabout(7) Youhavemadeana

16、ppointmentwithProf.Snydertotalkaboutyourbookreportinhisofficetomorrowmorning.Butforsomereasonyoucamiotkeeptheappointment.Pleasestateyourreasonandexpressyourregretf(>rbreakingtheappointment.(8) Youarcauniversitystudentanddissatisfiedwiththecanteensernceoncampus.WritealettertothePresident,complaini

17、ngaboutthecanteentsdishesandsenHec.IV.Writeanoticeusingthegiveninformation:该项要求学生利用所给的信息完成一那么通知(通告)的写作，要求格式正确，内容清楚，表达准确。通告是一种文字简短的应用文。公司、学校或企事业单位可利用通告向公众告知某一事清或事件，通常张贴在公开场合。英文通告一样用Notice作题目，写在正文上方正中部位，英文通告一样由以下四部份组成：1、题目(Hsdlinu)2、正文(Body)3、落款(Inscribcr)4、日期（Date）学生应把握英文通告的两种书写格式。梏式一：HeadlineDateBod

18、yInscribcr例如：执行委员会通知：考虑到部份成员缺席，明年的工作打算讨论会推延到12月15日举行。12月3日参考：NoticeThisisionotifythutthediscussiononworkingphmforthecomingycrwillbepostponedtotheDec.15".owingtoacertainmembersofthecommitteebeingabsent:.ExecutiveCommittee格式例如：公司茶话会日期：4月5日时刻：下午3:00地址：员工游乐中心(StaffRecreationCenter)欢迎所有员工参加。参考：Compa

19、nyTeaParryDate:April5(Friday)Time:3:0()pmPlace:StffRecreationCenterAllstaffnrcinvitedtoattendthecompanytenparty.Guestswelcome.Comeandenjoyyourselves!MarvLinMarch2sh练习：(1)图书馆办公室通知：图书馆开放时刻从9月20日起改成：早7:3011:30下午：1:305:30(2)外语系通知英国风俗讲座(EnglishFolklore)报告人：ElizabethJones教授，Columbia大学社会学系时刻：2004年一月五日礼拜一下午

20、两时地址：视听中心(AudiovisualCuntur)206房间请外语系师生准时出席(3)学生会通知：讲座：运算机在医学领域的应用(applicationofcomputersinmedicine)报告人：Professor时刻：周三下午2:30地址:科学厅(ScienceHall)(4)工会通知：国庆节即以后临，放假7天。10月8日照常上班。(5)校学生会通知：5月4日(周三)下午两点在新校区体育馆举行外语系对新闻系的篮球赛。请广大同窗前去观看。(6)总领导办公室通知：请各部门领导明天上午8:00准时到会议室开会，商讨明年新项目开发事宜。(7)之外语系的各义拟写一张要求涉外文秘专业(Int

21、ern而mlScerdan)学生听外籍教师SharonSmith作“HowToBeAProfessionalSecretary的讲座的通告o1)时刻：早晨9:302)日期：5月10日3)地址：学校会堂4)报告人：SharonSmith5)题目：HowToBeAProfessionalSecretan'(8)学生会通知：请学生会全部成员今天下午2:30准时到会议室开会。V.Writealetterbasedonthegiveninformation.该项考核学生关于英文商务信函的书写。英文商务信函是公事活动中常见的一种交际形式。要求各是正确；语言清楚，简明；表达准确。英文商务信函一样由以

22、下几个部份组成：1、信头(Letterhead)2、日期(dale)3、对方地址(insideaddress)4称呼(salutation)5信函内容(bodyoftheletter)6、结尾敬语(complimentaryclose)7、签名(signature)英文商分信函的书写格式有三种：折衷式(ModifiedBlock)全平头式(FullBlock)半平头式(Semi-block)。考试对字数的要求一样在100-150字之间。考试的形式有两种。一种是直接规定写信的内容，要求学生依照所给内容写信。例如：以江苏广播电视大学外语系秘书的各义给SharonSmith小姐写一封信，告知她对英语

23、教师职位的申请已经取得学校人事部门的批漉，并于今年9月份开始任教。寄信人地址：SallyWhite,EnglishDepartmentJiangsuRadioandTVUniversity,JiaiigdongBci-luRoad,Nanjing,210036收信人地址：MissSharonSmithNo.29,ZhongshiUiRead,Nanjing,2100004、十EnglishDepartment：JiangsuRiidio：mdTVUniversity,JinngdongBci-luRead,Nanjing210036March1%2（X）6MissSharonSmithNo.2

24、9,Zh（）ngsh：mRead,Nanjing,210000DearMissShuronSmith,YourrecentapplicationforthepositionofEnglishteacherhasbeenreceivedimdapprovedbythePersonnelDepartment.YourabilitiesandexperienceSeemsuitabletotheneedsofourunivcrsiiy.Wecullofferyouthepositionbeginningfh）mSeptember.Ifyouchoosetoacceptouroffer,pleasec

25、ontactthePersonnelDepartmentbcf（）rcJune30.YoursSincerely,SllvWhiteJ也能够是将阅读与写作相结合，给出一篇书信，要求学生在阅读的基础上写回信。例如：阅读以下所给信件，并以求职单位的名义给写信人回信。约定7月25日上午9点在Swarovski公司北京代表处办公室面试。10GulouStreet,#301Beijing100036July12,2006TheSalesManagerSwarovskiAsiaLimitedBeijingRepresentativeOfficeRoom5O6»JingGuangCenterBei

26、jing100020DearSalesManager,SaksRuprusun匕itivuIwouldliketobeconsideredforthepositionofasalesRepresentativewithyourorganization,asach'crtiscdin“ChinaDaily“onWednesday,July8.Asarecentgraduateofaforeigntradeprogram,I'vchadup-to-datetraininginmarketing.Additionally,severalofmyclassresearchproject

27、sweredoneonconsumergoodsandconsumerdemands,soIhaveagoodknowledgewhichisrelatedtoyourbusinessline.VChichIhavenotworkedfulltimeinthiscapacity,1havehadsomevaluableparttimeexperience.Thepart-timeexperienceasasalespersonatthe(Treat-RiverHotelhelpedmedeveloplisteningskills-listcningtotheneedsofcustomersan

28、dthensatisfyingthem.Furthermore,IlearnedtocommunicatewellwithEnishspeakingcustomers,oftenhavingrepeatcustomersaskformeastheirsender.ThisabilitytorelatewelltocustomersisavaluudtraitR)ryoursalesrepresentative.1'vcalsolearnedhowtousedatabasesoftware.Thiswillhelpmetoworkmoreefficiently.Asoucansecont

29、heattachedresume,myeducationandexperiencehavebeenwellrounded.Thisshouldmakemeasucccssfi.ilsalesrepresentativeforSwarovski.MayIhavetheopportunitytotalkfurtheraboutthejob?Youcanreachmebytelephoneat(010)9876543.Thankyouf(>ryourrimeandconsideration.Sincerely,XieSheng参考:TheSalesM：m：igcrSwarovskiAsiaLi

30、mitedBeijingRcprcscnaidvcOfficeRoom506JingGivingCenterBeijing100020XieSheng1()GulouStreet,#301Beijing100036July15,2006DearMr.Xie.Thankyenf()ryouriipplicadonletterofJuly12.Pleasecometothisofficefor：minterviewai9:0().onMenday,25July.Ifyouwillbeabletocomethistime,pleasenotifyusimmediately.YoursLiMingSe

31、cretaryJ练习：(1) Writeabusinessletteraccordingtothegiveninformation.1) Thereceiver*saddress:GoldTigerTradingCompany,Ltd.56#RenminRoadNanjing2100052) Thenameofthesender:RogerMiller(Personnelmanager)3) Thesender?saddress:MingcSoftwareCorporation3456Zhuji;ingRoadNanjing2100864) Pate：Oct.10,20()65) Nameofthereceiver:ZhangFang6) Backgroundofwritingtheletter:(收到ZhangFang小姐的求职信，以为她可不能英语，不适合作公司秘书)(2) Readthefollowingletter,andwriteback.AlanParker(GeneralManagerLeatherGoodsCompanyManchester054321,UKMr.WangPingGeneralManagerABCCompany,Lid,No.71Ba()shanRoad,Shaiiiai2006-3-19DearMr.Wang,Mr.AlanPark