no-bid letter投标放弃函

1、弃标函，也叫退标函，是招投标过程中的一种正式商业信函，内容简单说明弃标原因和表示歉意，同时对招标人给与的时机表示感谢，希望今后继续参与类似工程等等。退标函一般出现在中标公布之后到签定采购合同之前这段时间，甚至在签定采购合同之后也可以提出弃标，但是都需要正当的合理合法的理由，否那么后果严重。弃标的后果一般是没收全部保证金，情节严重的要赔偿损失，X年内不允许在参加当地的政府采购工作，甚至在网站上进行公开通报。编辑本段格式弃标函的一般格式如下： 弃标函XXXXXXXX：首先感谢贵单位对我司的信任和支持，再次表达最真挚的感谢及最真切的歉意，给你们工作添麻烦了。我司在X年X月X日参加贵单位组织的XXXX

2、X采购投标并且中标，详细中标工程名称：XXXXX 编号：XXXXXXX 。我司交纳了成交效劳费XXXX元，并且于X年X月X日拿到有关的成交通知书及合同文件。我司一直本着严谨务实的态度研究实施细节XXXXXXX屡次以 面谈信函的方式沟通，最终双方无法达成一致。鉴于以上原因，我司经过董事会慎重研究决定：放弃“XXXXX 编号：XXXXX的合同。希望贵单位考虑到实际情况体谅到我司的苦衷，以及对中国民营企业的关心和保护，再次表示深深的歉意！特此函告，请速函复XXXXXXXXXX落款盖章X年X月X日Also known as: no bid letter, no-bid decisi

3、on letter, RFP declination letter, IFB declination letter, no-bid notice, intent to no-bid letter, no-bid response, To create your own no-bid letter, use the templates and samplesprovided in your FREE Request for Proposal Letters Toolkit.What is a No-Bid Lette

4、r?No-Bid Letter definitionA no-bid letter is a letter to the organization that invited you to bid or submit a proposal, notifying them that you will not do so. To remain potentially involved in future opportunities, the provider should state in the no-bid notice the reasons for declining s

5、uch an invitation.Handling no-bid letters from prospective contractors is a process that acquirers define within the acquisition life cycle in an acquisition plan template worthy of the name.Before even writing a no-bid letter, you have to decide not to bid. This decision is the result of

6、an analytical process, the bid/no-bid analysis, also called the bid/no-bid decision process.Bid/No-Bid AnalysisThe no-bid letter is sent after having performed a bid/no-bid analysis. The bid/no-bid analysis assesses (quantitatively, qualitatively, or both) all risks inherent

7、 in submitting or not submitting an offer. The analysis process relies on building a list of relevant questions, called the bid/no-bid checklist. On the basis of this checklist, a bid/no-bid analysis matrix will be created, which will determine the worth of sending a bid. If the decis

8、ion is to bid, a letter of intent will be sent to the purchasing officer. If the decision is not to bid, then a no-bid letter, explaining the reasons, will be sent.How to stay in the Bidders ListThe no-bid letter is the critical factor in remaining on the bidders list, and thus ensures fut

9、ure business opportunities.For the contracting officer who sent you the invitation to bid, the no-bid letter demonstrates that, while you are not interested in bidding for a particular project for specific and valid reasons, you are still interested in competing for future opportunities, and want to

10、 stay on the prospective bidder list. This is why it's important to take the time to write a professional no-bid letter.How to write a No-Bid LetterThe no-bid letter is part of your FREE Request for Proposal Letters Toolkit.It is highly recommended that you read the recommendations below in

11、 order use the no-bid letter template properly and successfully.1. Use a formal letterhead. Do not handwrite your no-bid letter.Use the templates and samples provided in your FREE Request for Proposal Toolkit to create your own no-bid letter. 2. First, your no-bid letter should&#

12、160;thank the person who sent you the invitation, for showing interest in the solution your organization is marketing. 3. Next, state the reasons why you are not proposing an offer or bidding. Be specific regarding these reasons. The best way to discover valid, thus acceptable reasons

13、 not to bid is to perform abid/no-bid analysis. This step is the critical factor in remaining on the list of prospective providers. 4. Reiterate that you are still interested in being kept informedabout new business opportunities, for which your solution may be well suited, or best suited.

14、 5. Finally, end the letter formally (with sincerely, for example, or a similar polite expression). Sign your name and indicate your title. Be sure to provide correct and complete contact and reference information for future correspondence. 6. Before send

15、ing it, make sure your no-bid letter is tactful, respectful, and goes straight to the point. 7. Send the no-bid letter via registered mail. It has to be received before the bid/proposal opening date. 8. Since things sometimes are a little more complicated, remember to consult a lawyer

16、 for information before doing anything.No-Bid Letter Templates, Samples, How to, and TipsWANT NO-BID LETTER TEMPLATES AND SAMPLES?Read tips on how to write a professional, impressive, and bulletproof no-bid letter in your FREE Request for Proposal Letters Toolkit, 2021 Edition.In the

17、toolkit, you will also find no-bid letter template and sample.It's FREE! No copyrights. They're all yours."The no-bid letter template ensures future business opportunities."Now thats a serious question.Whether youre the contractor invited to bid, or the customer inviting bids,

18、 this can be a touchy question. From the contractors side, declining to bid invitations can have serious, short and long-term implications.From the customers side, requesting bids can have some risks. What if a party was held (RFP sent out) and no one bid?Implications for Contractors Declining BidsT

19、he following are a few negatives and positives for contractors when they decline bid invitations.Selected bids. This doesnt mean declining most bids, it just means being selective when saying “no. Heres what might happen if you decline.(-) Remove possibility of securing that contract, revenue &

20、profit(-) Remove possibility of commissions & bonuses from that contract(-) May be removed from future customer bids for that location(-) May be removed from future bids for that customers other locations(-) May offend customers who later move on to other companies and exclude the contractor fro

21、m bids there(+) Save time and money spent on bids with little chance of winning(+) Focus efforts on customers that are a better match (in targeted vertical markets, geographies & growth industries)(+) Keep proposal win rate high(+) Maintain morale & enthusiasm (more wins & saying no to b

22、ad bids)(+) Require less sales & administration resourcesImplications When Not Enough Contractors BidCustomers have skin in the game too. Here are a few customer pains when not enough contractors bid. Oh yes, this happens. Think about online reverse auctions. There are more than a few contractor

23、s not playing that game. When no one bids, customers have to rework their bid process.Heres what might happen when not enough contractors bid. Customers are:(-) Unable to produce savings, negative impact on companys costs(-) Unable to meet company timelines for savings(-) More time & effort requ

24、ired to revise & redo process for successful bid(-) Delay in getting improvements from new contractors as rebids take time(-) Bonuses, job stability & promotions in jeopardyContractors Considerations for Not BiddingDeciding whether to bid or not is rarely black and white. The exceptions are

25、for illegal or unsafe work.The following is not an exhaustive list, but helps decision making. Typically, one consideration, by itself, is not a reason to decline a bid. However, when taken together they lead to better decisions.Online Reverse Auction MINUSAn online reverse auction by itself may not

26、 be enough to decline. However, an auction minus the following steps smells like a Hollow RFP.· Without proposal submissions (wheres the value?) -or- · Without site visitations (unrealistic specs?) -or- · Without customer contact to answer questions (shooting in the dark) Lots of Bidd

27、ersLots of bidders (20-40) at the bid walk/meeting indicates theres no pre-qualification process. Its a cattle call. Think twice about this bid unless this is the water you swim in, i.e. government bids.Customer Reputation for Low PriceIts a flag, of some sort, when a customer has the reputation for

28、 buying low price. However, if you compete on low price, go for it.Less Than 2 Weeks Bid TurnaroundProposals due in less than 2 weeks, especially for large bids with multiple sites, can have the look of Hollow RFPs. These bids need more digging to see if you want that 14-day dance.Customers 60+ Day

29、Payable HistoryIf Dun & Bradstreet say this customer typically pays late youll want to add that to your calculations. Maybe you accept their slow pays as part of the bargain. Or, you increase your bid price to account for 60-120 day receivables. Or, maybe you decline.Legality, Safety & Liabi

30、lity IndemnificationNo question on declining illegal or unsafe work conditions (which includes unsafe parts of a city where the site is located).Typically, contract language for liability is handled between counsels; yours and theirs. Best to figure this out before spending the effort bidding.Not Ma

31、tching Operational Capabilities· Do you know how to do this type of work? · Have you done it before? Do you have great references? · Do you communicate your capabilities well in your proposal and presentation? Not a Strategic Match· Is this customer in one of your targeted vertical markets (i.e., high-tech, healthcare, ai