教程案例教案schedule 2 purchase guidelines v

JaguarLandRover

Schedule2:ProcurementGuidelinesv1.0

EffectivefromApril,2014

JLRreservetherighttomodifythisonaQuarterlybasis

Sub–Vendor/ThirdPartyrSelection

When ncysourcesworktoaSub-Vendor/ThirdPartyServiceProvidertofulfila’sProjectService,theprocessmustselectthebestavailabler(s)based

onTotalCost,takingintoconsiderationprojectobjectives,servicequality,legalandmoralcomplianceandcost;

TheAgencyshouldobtainwrittenquotationsandsourcingjustificationfrommultiplevendorswhereverpossible,unless:

thevalueofthepurchase(s)is(inaggregate)lessthan¥300,000;or

arecentcompetitivetenderprocess/benarkingactivityhasbeenundertakenontheservice/commoditywhichsupportsthesourcing;or

thereisaclearjustificationastowhythereisonlyonerthatncycanuse/wouldchoosetouse;

Whenquotationsarerequested,ncywillensurethattheRequestForQuotationandSpecificationadequaydescribesthegoods/servicesandtermsrequired;

ncywillhaveincearelevantnon-disclosureagreement(alignedtoprotecttheinterests),toallpartiesrequestedtoquote;

QuotationsobtainedwillbeinelectronicformatandmustdetailtheThird-Partypricing.Thesequotationsmustbeavailabletotheuponrequest;

Incomparingquotationsreceived,ancillarycostssuchaslogistics,dutyandtaxshouldalsobeconsideredbyncy;

AllcommercialdecisionsmustbeedwithThirdPartynominationrationalandbusinesscaseclearlydemonstrated.Thisrationalemustbeavailabletotheonrequest;

PriortoselectinganyThirdPartyServiceProviderforordersover¥1,000,000,theAgencymustobtaintheexpresswrittenconsentofthe'spurchasingdepartmenttoproceed. Inobtainingconsent,theAgencymustsubmitawrittensummarywhichjustifiestheselectionoftherinquestion,acopyofther'squotation,andanyotherinformationnecessarytothetoapprovetheselectionofsuchrtothe'spurchasingdepartment. Wherecompetitivequotationshavebeensought,thewrittensummaryshouldincludeysisofhowbidderswereselected,summaryofthequotationsreceivedandfinalnegotiatedes.TheAgencywillnotissueanyorder,engageorotherwisecommitthetoanycontract,liabilityorcommitment(whetheroralorwritten,expressorimplied)withanyThirdPartyServiceProviderunless(i)expresslyapprovedinwritingbythe'spurchasingdepartment (ii)expresslyapprovedbytheinaccordancewiththeProjectChangeNotice,asdetailedbelow.Inaddition,beforeengaginganyr,ncyshouldcomplywiththeremainingprovisionsofthese

ProcurementGuidelines;

ncywillensurethatanyThirdpartycostsareopenandtransparentandavailableforreviewuponthe’srequest;

AnypurchaseorderissuedbyncytoaThirdPartyServiceProvidermustcontain:adetaileddescriptionofthegoodsand/orservicesbeingpurchased;service

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levels;KPI's;detailedbreakdownoftiesandcharges;startandenddateandpaymentterms;

AllThirdPartyServicesshouldbesourcedsubjecttotheTermsofthisAgreement;

WhereaThirdPartywillnotaccepttheTerms,theAgencywillnegotiateproposedtermsandconditions.TherevisedTermsarency’sresponsibilitybutshouldbebasedontheprovisothat:

Wherecancellationclausesareincluded,thismustbelimitedtostatethattheThirdPartyServiceProviderisobligedtomitigateitslosses.Assuch,wheretheThirdPartyServiceProviderisabletore-sellanycancelledrooms/dayswork/etc,thennochargewillbemadefortheserooms/days/etc;

Therewillnotbeanycontingentliabilities,neithercappedoruncappedliabilities;

Therewillnotbeanycontracts,ordersoragreementssignedbetweentheAgencyandtheThirdPartyServiceProvidercommittingthe,withadurationlongerthanthedurationofthecontracts,orderoragreementsbetweentheandncy;

AnylimitationofaThirdPartyServiceProvider'sliabilityrequirestheAgency’sconsiderationwhethertheproposedlevelofliabilityisreasonable;

Wherether'stermsareagreedbetween ncyandtheThirdParty,ncymustnotengage,orotherwisecommitthe toanycontract,liabilityorcommitment(whetheroral,orwritten,expressorimplied);

ChangeNotice

WhenanAgencyQuotationfortheservicehasbeenagreedwiththe(FinalSourcingQuotation),aPurchaseOrderwillbeissued;

ChangetotheservicemayoccurthatcouldaltertheFinalSourcingQuotationcost.TheAgencymustmaintainaFinancialCostSummarythatrecordsallchanges(eitherreductionorincremental)fromtheFinalSourcingQuotation.Thesechangesmustbeagreedwiththe’sstakeholderbeforeimplementing;

TheFinancialCostSummarymustbeprovidedtothe tosupportanyMIGOevidencedifferencebetweentheFinalSourcingQuotationand ncy’sfortheservice;

FurthersavingsandaddedvalueshouldbesoughtbytheAgencyastheProjectdevelops.AllnegotiatedsavingsandaddedvaluearetobetrackedbyncyandmadeavailabletotheuponMIGOreview;

MIGO

AllAgencycostswillbeopenandtransparenttotheandavailableuponrequest;

Followingtheeventandwithin6(six)weeks,therwillsubmittoJLRStakeholderallevidencetocompleteMIGOreconciliation,priortosubmissionoffinal;

DiscrepanciesintheMIGOprocesscanresultinthewithholdingpaymentandnegotiatingasettlementvalue;

AgencyRequestsforquotationsandThirdPartyresponses(quotations)shallberetainedbytheAgencyasofficialrecords,foraperiodof7(seven)yearsfromeachProjectCompletionDate;

Invoicing

AgencyshallensurethatallServices(performedbytheAgencyorThirdParty)arecoveredbyapurchaseorderincludinganyadditionalpurchaseordertocoveranyprice/tyrevisions;

TheProjectFee,willbethetotalcostoftheProjecttothe,whereby:4.2.1.MarketingExpenses(materialsandServicesrelatingtoProductionandExecution

theProject)ared,theAgencyshouldissueadisbursement(which

willbenetofVAT)whichattachesproofofsuchchargesbyaThirdPartyServiceProvideratzeropercentagemarkup;

4.2.2.ManagementFeethecosttoncyforoverheadsandprofitlevels;

WhereMarketingExpenseshavebeenincurredand/ord,theAgencymustcollectaVAT/BusinessfromtheThirdPartyServiceProvider(whichcomplieswiththeprovisionsofMIGOGuidelines((Schedule3))andTaxGuidelines((Schedule4))whichisaddressedtothe,careofncy);

AllThirdPartyServiceProvidercostsaretobedtotheat0%(zeropercentage)markup;

AllCommissionsoranyformsofRebatefromtheThirdPartyServiceProvidertotheAgencyaretobedisclosedtothe;

Agencyshalldatetheir swiththedateofdespatchofmaterialorperformanceofserviceandquoteaunique numbertogetherwithitsVATregistrationnumberandissuetothe onlywhenMIGOhasbeenapprovedbythe;

Agencyshallensurethatthecurrencyandpricesonitssareconsistentwiththoseshownontherelevantpurchaseorder;

Agencyshallensurethatallsdescribethegoodsandservicesclearlyandusethesamereferencenumbersanddescriptionsasthepurchaseorder;

Agencyshallensurethatallsquotethefullpurchaseorder/Rel