外贸英语写作Socialletters

外贸英语写作Socialletters外贸英语写作Socialletters外贸英语写作SociallettersWhatissocialletterSociallettersaremoreformal,includeinvitationsandreplies,lettersofcongratulation,thank-younotes,andlettersofcondolence.22020/12/3外贸英语写作Socialletters外贸英语写作Socia1WhatissocialletterSociallettersaremoreformal,includeinvitationsandreplies,lettersofcongratulation,thank-younotes,andlettersofcondolence.2020/12/32WhatissocialletterSocialle

InvitationLetter

Invitationlettersareoftenrequiredinbusinesstoinviteclientsand/orcustomerstoimportantevents,suchasablack-tieaffair,aseminar,agalaparty,adinner,ameeting,aceremony,etc.Thetoneoftheselettersisgenerallypolite.Ithasanelementofpersuasion,asthepurposeoftheletterisnotmerelytoinvitebutalsotoensurethattherecipientagreestoattendtheevent.2020/12/33

InvitationLetter

InvitationAninvitationlettercanbewrittenforthefollowingpurposes:Toinviteforabusinessanniversary;Toinviteforajobrelatedpartyorretreat;Toannounceaspecialmeeting;Toinvitethespokespersonforaconferenceorseminar;Toinvitetoabusinesssocialevent;Toinviteaprospectivecustomertoasalesappointment,Presentationordemonstration.2020/12/34AninvitationlettercanbewrThebasicstructureofaninvitationlettermainlyconsistsoffourpartsInitialdetailssuchasthesender’saddressanddatealongwiththerecipient’snameandaddressaswellasgreeting.Introduceyourselfortheorganizationorgroupyourintendtorepresent.Thendescribethenatureandpurposeoftheeventalongwithallnecessaryaswellasspecialdetailsregardingtheimportanceoftheoccasion.Youcanalsospecifyifthepersonneedstobringanyitemalongwiththemoranyspecialrolethattheyneedtoplayintheevent.Youshouldalsomentionaparticulardatebywhichyouneedareply.Includeabriefsentenceindicatinghopesfortheattendanceofyourguestsoranticipationoftheirresponseintheconclusion.2020/12/35ThebasicstructureofaninviGuidelinesforwritinginvitations:

Statetheoccasion,date,time,andplace.Includeaddressesandamapifnecessary.Mentionifrefreshmentswillbeserved.Listanychargesthatmayapply.IncludeatelephonenumberforRSVPs.Ifthereisadresscode,statethepreferreddressinthelowerleft-handcornerofthecard.Ifyouneedaresponse,includeaself-addressed,stampedreplycardorenvelopewithyourinvitation.Expressthatyouarelookingforwardtoseeingtheperson.Donotuseabbreviationsanddonotusecontractions(don't;we'll)exceptfornametitles,suchasMr.,Mrs.,etc.Ifdinnerwillbeserved,statetwoseparatetimes:thetimepeoplecanstartarrivingandthetimedinnerwillbeserved.Makesureyousendyourinvitationsoutwithampleadvancenotice.2020/12/36GuidelinesforwritinginvitatIfyouhaveguestscomingfromoutoftownorfromothercountries,youmaywanttosendoutyourinvitationseveralmonthsinadvance(especiallyifyoureventtakesplacearoundaholiday.)Thiswillallowyourguestsadequatetimetomakepreparations,reservations,savemoney,etc.Forsmaller,lessformaleventsthatincludelocalguestsorguestsfromnearbyareas,youmayonlyneedtoprovideafewweeksnotice.2020/12/37IfyouhaveguestscomingfromIfyouareinvitingsomeonetospeakataconference,yourinvitationshouldincludethefollowinginformation:

Nameoftheconferenceandthesponsoringorganization;Date,time,placeoftheconferenceandspeech;Typeofaudience;Thetypeofspeech,topic,andhowlongthespeechshouldbe;Anyaccommodationsthatwillbemade,includinglodging,meals,andtransportation;Thenameofthecontactpersonalongwithphonenumbersandaddresseswherethepersoncanbecontacted;andFinally,articulateyourpleasureofhavingthepersonspeakatthemeetingorconference.2020/12/38Ifyouareinvitingsomeoneto.Mr.andMrs.BenjaminRasoolcordiallyinviteyoutoareceptioncelebratingtheengagementofMaryJaneRasoolandRobertYates

tobeheldSunday,thesixthofJune

atsixo'clockPMPierre'sCafe

80023rdStreetNW

Washington,DC

Formalinvitationlettercanbewrittenintheformofaninvitationcard2020/12/39.Mr.andMrs.BenjaminRasool Longman'sTransportationServices Cordiallyinvitesyoutothe 15thAnnualEmployeesAppreciationPicnic. Thewholefamilyiswelcome! 12:00pmto8:00pm Saturday,May22,1999 SouthReddingCreekPark Redding,Maryland Food,drink,games,and entertainmentwillbeprovided2020/12/310 Longman'sTransportationSe YouareinvitedtoMichaelCarison's10th birthday!

Date:SaturdayJune12,1999 Time:11:30amto3:00pm Where:345EasternAvenue Lodi,Washington CallToniaat(307)555-1234toRSVP2020/12/311 YouareinvitedtoMichaelCMayberryAssociatescordiallyinvitesYouandaguesttoitsAnnualHolidayPartyattheRenaissanceCenturyHotelNyack,NewYork Saturday,December12,2006At8PMRSVPbycallingSweenyToddatextension233ByDecember52020/12/3122020/12/312Invitationtoanopeningceremony

TheWinchesterBankrequestyourpresenceattheformalopeningceremonytobeheldinitsnewquartersonSaturday5June2007at8a.m.HisRoyalHighnesstheDukeofKentViceChairmanoftheBritishOverseasTradeBoardwillbepresentPriortoitsopeningforbusinessOnthefollowingMonday

2020/12/313InvitationtoanopeningceremInvitationtoaproductpresentationDearSir/Madam,WewouldliketoinviteyoutoanexcusivepresentationofournewDX700saudio-visualsystem.ThepresentationwilltakeplaceattheWilsonExhibitionCenter,300KingStreet,StreetLand,GreenLand,at2;00P.M.onTuesday,may15.therewillalsobeareceptionat4.00p.m.Wehopethatyouandyourcolleagueswillbeabletoattend.MarkTechInc.isaleadingproducerofhigh-qualityaudio-visualequipment.Asyouwellknow,recenttechnologicaladvanceshavemadeaudio-visualsystemsincreasinglyaffordabletothepublic.Ournewmodelsoffer.WelookingforwardtoseeingyouonTuesday.Justcallourofficeat123-38889andwewillbegladtosecureaplaceforyou.2020/12/314Invitationtoaproductpresen

August15,2006

Mr.RogerMoriarity

ExecutiveDirector

ChildrenWithDisabilitiesFoundation

430SmithsonDrive,Suite500

Chicago,IL32956

DearMr.Moriarity:

Thepurposeofthisletteristoformallyinviteyou,onbehalfoftheBoardofDirectors,tobetheClosingKeynoteSpeakerattheupcoming2006IDCRIConference.

Thethemeofthisconferenceis"DisablingtheDisability-LookingItStraightIntheEye".ItwillbeheldattheMountainviewConferenceFacility,inMontpelier,VermontfromDecember3to5,2006.

Foryouinformation,SusanCrutchlowofTamingtheEnvironmentwillbetheopeningKeynoteSpeaker.Theprovisionaltitleofherpresentationis"TheDisabledEnvironment-CanWeHelpIt?".Wewillforwardacompletedraftspeakerprogramtoyouinacoupleofweekstogiveyouanideaofthespecificsubjectsthatwillbecoveredbytheotherspeakers.

Weexpectattendancethisyeartobethehighestever;intheareaof2,000delegatesand150speakers.ThisincludesalargecontingentfromournewEuropeanChapterthatisbasedinGeneva.YoumayhavehearsdthatDr.WaltonEverinsonwillbepresentingamajorpaperonhislatestresearchinto"GeneticReEngineering".WearealreadyreceivinginquiriesfromallovertheworldaboutDr.Everinson'spresentation.

Inclosing,wewouldbepleasedandhonoredifyouwouldconsenttobeourclosingspeakeratthe2006ICDRIConference.

Iwillcallyouinaweekorsotofollowuponthis.

Yourssincerely,

RichardBagnall

ExecutiveDirector

InternationalDisabledChildrenResearchInstitute

2020/12/315

2020/12/315LetterofintroductionAnintroductionletterorletterofintroductionisaletterthatisusedtointroduceonepartytoasecondparty.Therearethreemaintypesofintroductionletters;business-to-business,business-to-customer,andpersonal

.

2020/12/316LetterofintroductionAnintroIntroducingapersonorcompany

Introducethepersonorcompanyandgivethereason(s)fortheintroduction.Ifpossible,expressthereasonsintermsofthereader'sinterest.Inthebusinessletterofintroduction,givebackgroundinformationfromyourpersonalexperienceabouttheperson,service,product,orcompany.Indicateanyreferralactionyou'vetaken,butavoidobligatingthereader.Makeiteasyforthereadertomakecontact.Expressappreciationforanycourtesyshowntothepersonbeingintroduced.2020/12/317IntroducingapersonorcompanTipsforwritingalettertointroduceanotherindividual:Asyoubegin,mentionthepersonbyname.Identifyyourassociationwiththeperson,whetheritbepersonal,professional,etc.Brieflytellthereaderaboutyourexperiencewiththeperson.Forabusinesscontact,youmightwanttoincludetheperson’squalificationsorpositivequalities,ormentionpastprojectshe/shehasworkedonorcompanieshe/shehasworkedfor.Identifythepurposeofyourletterandwhatyouhopetoaccomplishbysendingit.Ifyouwouldliketogivethereadertheopportunitytomeetwiththepersonyouareintroducing,includetheperson’scontactinformationormentionwhenandpossiblywheretheindividualsmightbeabletomeet.However,donotputthereaderunderanyobligation.Especiallyforbusinesscontacts,youmightincludetheperson’sbusinesscard,ifpossible.Closeyourletterbyindicatingyourconfidencethatthemeetingwouldbeapositiveexperienceforbothindividuals,byreaffirmingyourhopethattheycanmeet,byrestatingyouresteemfortheindividual,etc.2020/12/318Tipsforwritingalettertoitipsforintroducingacompany,organization,product,orservice:

Identifythenameofyourcompanyororganization.Tellaboutthecompanyororganization.Mentionhowitwasstarted,howlongyou’vebeeninbusiness,yourmissionorbusinessobjectiveorgoals,andsoforth.Ifappropriate,identifytheproduct(s)orservice(s)youprovide,andidentifythebenefitsofbuyingorusingtheseproductsorservices.Tellwhytheyarebetterthanthecompetition;howtheywillsavethereadertime/money,makehis/herqualityoflifebetter,orhelphim/hertoaccomplishacertaingoal;andsoon.Inshort,tellthereaderwhyhe/shemusthavetheproductorserviceyouoffer.Invitethepersontoanopenhouse,grandopening,sale,etc.ifapplicable.Ifyourepresentanorganization,describethebenefitsoftheorganization,suchasthegoodtheydointhecommunity,whattheyhavebeenabletoaccomplishinthepast,thebenefitsofmembership(ifapplicable),andsoforth.Invitethereadertobeyourcustomerortojoinyourorganization,orincludeinformationonhowhe/shecanpurchaseyourproductorservice,whetherataphysicalstore,online,overthephone,etc.Includeinformationthatwillallowthereadertofindoutmoreifdesiredaboutyourcompanyororganizationortheproductsorservicesyouprovide.Closebyexpressingyourhopethatthepersonwillwanttojoinyourorganizationorbecomeacustomer.2020/12/319tipsforintroducingacompanyIntroducingaproduct,equipmentorservice

Introducetheproduct,equipmentorserviceimmediately.Explainhowthenewproduct,service,orequipmentdiffersfromwhateverisalreadyavailable:Isitlessexpensive?Easiertouse?Moreaccurate?Safer?Stateexactlywhatitssignificanceis.Mentionanyexceptionstoprimaryuseorapplication.Whoisineligibletousethisservice,product,form,equipment?Whatareitslimitations?Maketheitemorserviceeasytoinvestigate.Mostreadersapproachanythingnewwithawait-and-see-what-everybody-else-thinkshesitancy.Considerofferingasample;anattachedillustration;a“casestudy”explanation;ademonstration;aclass;orreadilyavailableassistancebyphone,visit,ordisplay.Inmemos,usetheterm“new”oritsequivalentinthesubjectlinetocallimmediateattention.2020/12/320Introducingaproduct,equipmeDearMissPretext,IwanttointroduceyoutoExcusesInc..Ihavebeendoingbusinesswiththemforquitesometime.Wehavejointventuresconcerningthefabricationofliesandexcuses-allventuresthatyou,too,mightbeinterestedinpursuing.ExcusesInc.isopeninganofficeinyourarea.Mr.Deception,whoistobeinchargeofthatlocation,isagoodfriendofours,verypersonable,andextremelyknowledgeableaboutourindustry.TogiveyouabetterideaofExcusesInc.’sactivities,I’menclosingarecentlypreparedbrochure.WhenMr.Deceptioncontactsyou,I’llappreciateanycooperationyoucangivehim.Idothinkyou’llfindseveralcommonbusinessintereststopursue.Sincerely,2020/12/321DearMissPretext,2020/12/321LetterofcongratulationsCongratulationletterindicatesthewriter’sprofoundinterestinthesuccessorgoodluckoftherecipient.Towritealetterofcongratulationisoneofthebestwaystopromotegoodwill.Theoccasionmaybeapromotion,anewappointment,theawardofanhonor,theestablishmentofanewbusiness.2020/12/322LetterofcongratulationsCongrHowtowritecongratulationletter1.StatethepurposeofwritingCongratulatethereaderfortheirachievement,accomplishment,promotion,etc.

2.Inanupbeattone,tellthereaderwhereyoulearnedofthenews.

3.Addapersonalnoteorpersonalcommentofpraiseinaseparateparagraph.

4.Restateyourcongratulationsandwishthereader…2020/12/323HowtowritecongratulationleTipsforwritingcongratulationlettersCongratulationlettersshouldbeconciseandsimple,approximatelyonepageinlength.Thetoneshouldbepositiveandwarm,anditshouldnotincludeanybadnewsornegativecomments.Avoidsuggestingthatthespecialoccasionorthefortunateeventshouldbenefityouinanyway.However,thecongratulatorytoneshouldnotbeexaggerated,ortheletterwouldseemtobemockingorsarcastic.2020/12/324TipsforwritingcongratulatioCongratulationonpromotion1Dear

ItwaswithgreatpleasurethatIreadofyourpromotion

tothepositionof(position)with(nameoffirm)

Iamsureyourfirmhasmadeaverywisechoiceandthatyouwillexcelinyournewroleas(position)

Pleaseacceptmycongratulationonyourpromotionandmyverybestwishesforyourcontinuingsuccess.

2020/12/325Congratulationonpromotion1DCongratulationonpromotion2Dear

Congratulationsonyourrecentpromotionto(position)

Iknowhowhardyouhaveworkedtoearntherecognitionyoupresentlyenjoyat(nameoffirm),andIfeelthattheyareverywiseinhavingmadetheirchoice.

Pleaseacceptourbestwishesforyoursuccessinyour

newposition.

2020/12/326Congratulationonpromotion2DCongratulationsontheformationofanewbusinessDear

ItwaswithgreatpleasurethatIreadyourannouncement

oftheformationofyournewcompany.Youhavecertainly

chosenanareathatiscomingintoitsown.Iknowthat

withyourbackground,expertiseandenthusiasm,yourfirm

shouldmakequiteanimpressionintheindustry.

Mycongratulationsandbestwishesforyoursuccess.

2020/12/327CongratulationsontheformatiCongratulationsonincreasedsalesTO:SalesDepartmentMembers

FROM:H.C.Chambers

SUBJECT:MonthlyResults

ThenumbersareinandIamproudtoinformyouthatour

totalsalesfortheperiodofApril15ththroughMay15th

amountto$358,466.00,whichrepresentsa10%increase

overoursalesfortheprecedingperiod.

Youhaveachievedthegoalweestablishedinthefirstweek

ofApril,andyouarealltobehighlycommendedforyour

achievement.Congratulations!

2020/12/328CongratulationsonincreasedsCongratulationtonewbusinessDear

Congratulationsontheopeningofyournewgallery.

Weknowthateverybusinessrequiresagoodbookkeeping

system,andhavedevelopedcompleteprogramsfor

businessesofallsizes.Whilesomesystemsaremore

extensivethanothers,theyallhaveamutualgoal;

tominimizepaperwork,conservetimespentonbookkeeping,

andprovideasimpleformatforkeepingrecordsingood

order.

Ihaveenclosedourbrochureandpricelistforyour

review.Uponyourrequest,Iwillbehappytoarrangea

convenienttimeforoneofoursalesmentomeetwithyou

atyourlocation.

Bestwishesforyoursuccess.

2020/12/329CongratulationtonewbusinessCongratulationonwinningacompetitionDear…Ijustgottoknowthatyourpaintingwonthefirstplaceinthenationalpaintingcompetition.Congratulations!Iknowhowmuchyouwantedtowinthisprize,andhowlongyouhaveworkedonthinkingaboutthethemeofthepainting.Youareagoodexampleofhowhardworkandcommitmentpaysoff.Thishonorindicatesapromisingfutureinthefieldofart.Wewishyoutheverybestforyourfutureasanartist.2020/12/330Congratulationonwinningaco

CongratulationstoNewOwners

Dear

Asthenewownersof(establishmentname),please

acceptourcongratulationsandverybestwishesforyour

success.

(nameofcompany)isawellestablishedsupplier

ofbeefandprovisionstomanyofthefinerhotelsand

restaurantsin(city)anditsvicinity.We

specializeinchoiceandprime,portioncontrolled,pork,

lamb,vealandwesternbeef.Wehaveenclosedaprice

listforyourreview,butwouldliketoaddthatthere

arespecificquantitydiscountsthatareavailable.

(nameofrep),oursalesrepresentativeforyour

areawouldbepleasedtocometothe(nameof

restaurant)atyourconveniencetoshowyouthequality

ofourproductsanddiscussourtermsandpriceswithyou.

Pleasecall(phone)foranappointment.

2020/12/331

CongratulationstoNewOwnerThank-youlettersBusinessmenhavemanyopportunitiesforwriting“thank-you”letterstoexpresssincereappreciationandgoodwill.Writingathank-youletterisnotonlyextremelyimportantbutisalsoacommoncourtesy.Thepurposeofwritingaletterofappreciationistoformallyexpressyourappreciationandthankapersonororganizationforacontributionmadetoyourlifeorcareerthatishelddearandspecial.Businessappreciationlettersaresentinmanydifferentsituations.theyincludeletterstonewcustomersforafirstorder,lettertoestablishedcustomersforaparticularlylargeorderforregularbusiness,letterstocustomerswhogiveadviceorperformaservice.2020/12/332Thank-youlettersBusinessmenAppreciationlettersareamongthemostimportantformsofcorrespondence.Anappreciationletterisimportantbecauseit:Canformorstrengthenpositivebusinessandpersonalrelationships.Promotesopportunitiesforfurtherinterpersonalcollaboration.Praisessomeoneforanoutstandingperformanceorajobwelldone.Encouragesormotivatessomeonetoreachevengreateraccomplishments.Thankssomeonefortheirneededassistanceorhelpfulcontribution.Acknowledgesreceiptofaresume,invitation,report,oranotherimportantdocument.2020/12/333AppreciationlettersareamongTipsforwritingthank-youlettersBespecificandincludedetailsfromtheevent.Don’tforgetthepointofwritingtheletter–explainwhyyouareshowingyourthanks!Behonestpeopleusuallyknowwhenyou’renotbeingsincere.Bedirectandconciseinyourwriting.thisisnotimetobelongwindedorflowery.Onlythanksomeoneforsomethingalreadydone;tothankinadvanceispresumptuous.Bepromptinsendingyourappreciationletter.

Wheneverpossible,addressyourlettertoaspecificperson.2020/12/334Tipsforwritingthank-youletHowtowritethank-youlettersPurposeofwritingReasonfortheletterExplainwhyyouarewritingtoexpressyourgratitude.Theopeninglinesofthelettershouldclarifythatitisinfactaletterofappreciation,referringclearlytotheincidentorthingstowhichitrefersto.AppropriatenessThereshouldbeagenuinereasonforexpressingappreciation.Itshouldnotsoundholloworappearasifitisbeingsentduetosomeextraneousreason.2020/12/335Howtowritethank-youletters.

DearDavid,

IwouldliketotakethisopportunitytoexpressmyheartfeltthankstoyouforyourveryactiveparticipationinourrecentconferenceinMontrealonthe"futureofaviation".TheChairmanandBoardMembershavealsoaskedmetopassontheirsincereappreciationforyoureffortsinsupportingtheInstituteinthisimportantundertaking.

Yourskillinchairingthecontroversialpanelon"TheRoleofDevelopingCountriesintheFutureofAviationManagement"wasverymuchappreciatedbythoserepresentingallsidesofthatextremelysensitivetopic.Aswell,wehavereceivednumerouspost-conferencerequestsforthepaperyoudeliveredon"TheCriticalIssueofCooperationBetweenAirlinesandAirports."Itappearsthatyoumayhavepennedabest-sellerwiththatone!

Onbothaprofessionalandapersonallevel,Ireallyappreciatedthetimethatthetwoofuswereabletospendtogetherforfunandreflectionduringconferencedowntimes.Icertainlylearnedalotabouttheuniqueaspectsofaviationoperationsinyourpartoftheworld(nottomentionthethingsyoutaughtmeaboutthebackhandonthesquashcourt!).

Wearecurrentlyhardatworkproducingthe"CompendiumofConferenceProceedings"document,andweexpecttobesendingitouttoallparticipantsearlyinthenewyear.

Again,thankssomuchforyourenthusiasticparticipationinourconference.Ihavenodoubtthatitwouldnothavebeenthesuccessthatitwaswithoutyourpresence.

Pleasekeepintouch,anddropinandvisituswheneveryouareinthispartoftheworld.

2020/12/336.

DearDavid,

2020/12/336

ThankYouforTheOpportunity,ServiceBusiness

Dear

Thankyouforproviding(nameofcompany)withthe

opportunitytobeofservicetoyou.

Itismysincerehopethatyouarecompletelysatisfied

withtheservicewhichwasprovidedtoyouandwillavail

yourselfofourexpertiseagaininthefuture.

Wearealwaysinterestedinsuggestionsthatwouldallow

ustoimproveuponouralreadyhighstandardsandencourage

youtosubmityourthoughts.Again,thankyou.

2020/12/337

ThankYouforTheOpportuniThankyouforyourkindcommentsDear

Thankyouforyourkindcommentsontheperformance