大学商务英语

Group

member:彭家惠郑敏聪谭慧荣陈颖颖.LOGOHowtoOrganize

andRun

Effective

MeetingsPurposeand

ParticipantLocationandTimeResponsibilitiesAgendaStructureplanningGoodLOGOPurpose

—themeetingtoachievewhatgoal,mainlywhatproblemyouwill

settle?Participant

—Whoneedstoattend

thismeetingtoaccomplishthepurpose?BrainstormingsessionsGuestspeakersHowshouldthemeetingbe

organized

to

best

accomplishthepurposeDiscussiongroupsdemonstrationsvideossessionsPanelThe

meetingplacethat

best

matchestheparticipant's

needs,theobjective,andthe

meeting

structure.The

meeting

timedependson

theavailabilityofparticipants

and

meeting

facilities.Location

&Timeagenda

iscrucial

meetingsuccess

in

three

ways.2)Distributingtheagendapriortothe

meeting

help

participants

prepare.1)Itclarifiestheobjectivesso

people

understandthemeeting

purpose3)Providesdirectionandfocus

for

the

discussionAgendaAntoLocationDiscussionitemsEssentialelementsofanagendaNames

of

personsresponsibleforcovering

each

itemTitleTime

&dateThereshouldbea

mutual

understandingIt

is

bestto

prepareawrittensummaryof

ii

i

i

individuals

know

whattysoilsnurespnedrgesthasof

individualassignmentsand

howtheyfitintothetotal

program.ResponsibilitiesThefirst

meetingorthe

meeting

ison

anew

time--contact

all

participants

a

weektothreedaysbeforethe

meeting

day.The

regularly

scheduled

meetings--try

not

to

change

the

location

and

time.Confirmationlf

youarechosen

to

delegate

thetaskof

organizingthemeeting,makec

vue

n

a

ei

e

agenda,vanth

tany

remiliarares,aeeosbackground

information

before

themeeting.Howtorun

effectivemeetings?Thinking

:What

is

a

leader

or

facilitator

of

aTips:Setting

themeeting

toneKeeping

the

discussion

on

trackMaking

sure

everyone

has

a

fair

chance

of

being

heardSummarizerelevantpointsandtiethings

togethercompany

responsible

for?Next,wetalkabout

howto

effectively

runa

meetingFirstly:Beginontimeandend

ontime------it

is

arespect

and

appreciation

for

those

who

well

prepared

for

it.21.itstoresvaluable

ideas;2.it

allowsdiscussion

to

stayfocused

ontheagenda

topic.1Keepingdiscussion

centeredon

thestatedpurpose

and3theyareused

tofacilitategroupinteraction.Use

theagenda

Useanideasbin

Use

groundrulesspecifiedagenda

items.Besides:i

ing

sureSummarize—It

is

far

easier

to

schedule

the

nextmeetingwhileeveryone

isatthetablethen

it

istocontacteach

participantindividually.naopinioals:--mnuwidovirdheinsnateveryone

haontroldominatithCWeshould

haveth