外贸函电 第4版 课件 413FBC-4nd Edition-Unit 13 装运

外贸函电FOREIGNBUSINESSCORRESPONDENCEUnit13Shipment

装运13.1Introduction（简介）目的：掌握如何撰写与装运相关的信函，包括敦促卖方尽快装运、修改装运条件、寄送装运通知、寄送装运单据等。装运（Shipment）是国际货物买卖合同中不可缺少的一项条款。合同签订之后，负责装运的一方必须履行安排运输的义务。在实际中，装运业务通常包括以下环节：通关、租船订舱、缮制装运单据、发出装船通知等。装运条款（TermsofShipment）一般包括装运时间、装运港及目的港、装船时间、装运单据、分批装运或转船装运等。装运时间通常是指将货物装上运输工具的时间或期限。在按FOB、CFR和CIF条件成交的情况下，卖方的装运时间以提单上签署的日期为依据。如果提单日期在合同规定的装运期内，卖方就履行了合同的交货义务。在跨境电商中，卖家还需严格遵守电商平台规定的发货截止时间，以避免订单取消或账号绩效处罚。在货物装运之前，有时买方会给卖方一个书面通知，即“装运须知”(ShippingInstructions)，用来明确装运要求、装船方式、包装规定和货物标记等。卖方完成货物装运后，应履行合同规定并及时写信通知买方，即寄送装船通知(ShippingAdvice)。装船通知一般包括合同(或订单)号码、商品名称、数量、货值、船名及其启航日期等。寄送装船通知的目的是为了让买方及时办理保险并做好接货准备。跨境电商中，装船通知通常以系统自动邮件或站内信形式发送，包括物流追踪链接、预计送达时间、订单查询入口和售后与退换政策等。寄送装船通知的目的是让买方及时办理保险并做好接货准备。同时它也用于提升买家体验、减少查询、鼓励好评。

卖方完成发货后，必须向买方提供装运单据(ShippingDocuments)。装运单据是卖方履行合同及取得货款的重要依据。装运单据的种类和份数，由买卖双方根据每笔交易的具体情况协商决定。书写装运事项信函的目的一般有：敦促卖方尽快装运、修改装运条件、寄送装运通知、寄送装运单据等。此外，利用通知对方有关装运事项的机会，一方可以表达与对方进一步发展业务关系的愿望。在跨境电商沟通中，此类信函更承载了跨境物流的协同需求，强调物流可视化、客户自助查询和后续服务跟进。13.2WritingSkills（写作技巧）进口方给出口方的装运信函的写作步骤及常见表达方式：写作步骤表达方式（1）简要说明交易货物及有关装运条件(敦促出口方尽快装运、说明装运条件、等待装运知)

WerefertoContractNo.CT8898signedbetweenuson20thDecember,2004for1,000metrictonsofcotton,whichisstipulatedforshipmentinMarch,2005.（2004年12月20日签订的CT8898号合同规定，1,000公吨棉花原定于2005年3运。）Weareveryanxioustoknowabouttheshipmentofourorderfor5,000casesoftinplates.（我们急于知道5,000箱马口铁订货的发运消息。）ForsomespecialreasonwerequestyoutoadvanceshipmentoftheconsignmentunderorderNo.579fromOctobertoSeptember.（由于某种特殊情况，我们要求你方将579号订单项下货物的装运期从10月提前到9月。）（2）陈述事实，说明理由Asweareinurgentneedofthegoods,wefinditnecessarytostresstheimportanceofmakingpunctualshipmentwithinthevalidityoftheL/C.(由于我们急需这批货，所以我们认为有必要强调在信用证有效期内按时装货的重要性。)

（3）表明我方观点或建议及愿望IncaseyoushouldfailtoeffectdeliveryinApril,wewillhavetolodgeaclaimagainstyouforthelossandreservetherighttocancelthecontract.(如果你们4月份尚不能交货，我们只好向你方提出损失索赔并保留取消合同的权利。)

Weshouldappreciatepromptshipmentandhopetoestablisharegularconnectionforthefutureifthisfirstconsignmentprovestoconformtothesamplessupplied.(非常感谢你方的及时装船，如果首批货物与所供样品一致，我们希望将来进行经常性的业务联系。)出口方给进口方的装运信函的写作步骤

及常见表达方式：写作步骤表达方式（1）开头语Wearepleasedtonotifyyouthatthecargohasbeenshippedby…（我们高兴地通知你方，货物已装……。）Wefellapologeticthatwereallyhavenowaytomakeshipmenton…,becauseof…（由于……，我方实在无法于……装运货物，谨向你方表示歉意。）（2）结束语Theshipmentwillreachyouwithin5days.（货物将于5天内到达你方。）Weappreciatethebusinessyouhavebeenabletogiveusandassureyouthatallyourfutureorderswillcontinuetoreceiveourmostcarefulattention.（感谢你公司这次照顾我们这笔交易，今后你公司所有订单我们保证一定慎重办理。）Weshouldbeobligedifyouwouldkindlyunderstandthesituationandyouwouldcomplywithourrequest.（对我方处境请予谅解，并盼答应我方要求。）13.3SpecimenLetters（样函）Letter1：Requestforexpeditingshipment

DearSirs,Re:ZincSheetsReferringtoourpreviouslettersinrespectofourOrderNo.1165ofJanuary22ndfor1,000metrictonsofzincsheets,wehavetocallyourattentionto1thefactthatsofarwehavenothadanydefiniteinformationfromyouastowhenwemayexpectdelivery,althoughthesegoodsarecontractedforshipmentbeforetheendoflastmonth,andourrelativeL/CwasopenedwiththeBankofChinaasearlyasinFebruary2004.

Needlesstosay,wehavebeenputtonolittleinconveniencebythedelayindelivery.Itisthereforeimperativethatyounotifyusbyfaximmediatelyoftheearliestpossibledateofshipmentforourconsiderationwithoutprejudicetoourrightofcancellationoftheorderand/orlodgingclaimsforlossesthussustained.Pleaselookintothematteratonceandletushaveyourdefinitereplybyfaxwithoutanyfurtherdelay.Yoursfaithfully,XiaofengWangLetter2：AreplytotheaboveDearMr.Wang,Re:L/CNo.4468underyourOrderforzincsheetsKindlyacceptourthanksforyourextensionofyourL/CNo.4468andwearenowpleasedtoinformyouthatwehavethisdayshippedtheabovegoodsonboardm/v2PEACEwhichsailsforyourporttomorrow.Enclosedpleasefindonesetoftheshippingdocumentscoveringthisconsignmentasfollows:(1)Onenon-negotiable3copyofB/L4;(2)Invoiceinduplicate;(3)Packinglistintriplicate;(4)OnecopyofManufacturer’sCertificateofQuality5.

Wearegladtohavebeenabletoexecuteyourorderafterlongdelayandtrustthatthegoodswillreachyouingoodtimetomeetyoururgentneedandthattheywillturnouttoyourentiresatisfaction.Availingourselvesofthisopportunity,weassureyouofourmostpromptandcarefulattentioninexecutingyourfutureordersandwilltryourbesttoavoidanyrecurrenceofsuchdelayinfuture.Yourstruly,TomJacksonLetter3：InsistingonshipmentsbydesignatedsteamersDearSirs,WithreferencetoourOrderNo.56and74foratotalof400metrictonsofpeanutoil,wehavetodayreceivedafaxfromourbuyers,M/SBlack&WhiteCorporationLtd.,regardingdeliveryoftheseorders.Wewishtodrawyourattentiononceagaintoourletterof8th,inwhichwehavegivenyouourinstructionsastohowOrderNo.56and74shouldbeshipped.Tomeettheirrequirements,itisofgreatimportancetoourbuyersthatthearrivaldatesoftheseordersshouldbeconfirmedasearlyaspossible.ThemainreasonforourinsistingonshipmentsbeingcarriedbysteamersofK-LinesisthattheirsteamersoffertheshortesttimeforthejourneybetweenHongkongandHamburg.Weshallappreciateitifyouwillendeavortoshiptheconsignmentsasfollows:

OrderNo.56:bys.s.6Montrealdueto7sailfromHongkongonSeptember18oratlatestbys/sVictorialduetosailfromHongkongonSeptember28arrivinginHamburgonOctober8andOctober18respectively8.OrderNo.74:eitherbytheabovesteamersorthelatestbys.s.MondealduetosailfromHongkongonOctoberarrivinginHamburgonOctober29.Weshallappreciateverymuchyourclosecooperationinthisrespectandshallalwaysfindopportunitytoreciprocate9.Yoursfaithfully,LingYangLetter4：AreplytotheaboveDearMr.Yang,Re:YourOrdersNo.56and74Wehavereceivedyourfaxesof8thand12thofAugust,requestingustoshipthegoodsunderthecaptionedordersbyeithers.s.Victorial,MondealorMontreal.Inthisregard,wewishtopointoutthatitisnotourpracticetoeffectshipmentbyvesselsdesignatedbyourclients,butincidentallyasthesteameryouhavenamedistheveryoneonwhichweintendtoshipyourorder,wehavenoobjectiontocomplyingwithyourwishes.Foryourinformation,wehavegotintouchwiththeK-Linesandhavenowsucceededinbookingtherequiredshippingspacesons/sMontrealscheduledtosailfromHongkongtoHamburgaroundthemiddleofnextmonth.Thegoodswillgoforwardons.sDongFengleavingGuangzhouforHongkongonSeptember5,wheretheywillbetransshippedbys.s.MontrealforonwardfreighttoHamburg.Wetrustthateverythingisnowinorder.Yourstruly,GlenWashingtonLetter5：AdviceofshipmenttoimporterDearSirs,WeforwardyouthegoodsorderedonApril8,perm.v.SouthSeas,sailingtodayfromGuangzhou.Thedetailsareasfollows:OurContractNo.:S05JA52088YourOrderNo.:05GZ056L/CNo.:0588DFE0986InvoiceNo.:F05JA2086B/LNo.:VS05-0086Quantity:300cartons,6,800dozenInvoiceAmount:USD21,000.98Commodity:100%cottonmen’slongsleeveshirts,standingupcollar,garmentswashedVessel:SouthSeasV.1068ETDGuangzhou10:May18ETAKobe/Osaka11:May25Wehavetakeneverycareinpackingandhandlingthegoods,sothattheywillreachyouingoodorderandcondition12.Inordertofacilitateyourcheckingthegoods,allthecartonshavebeenmarkedwiththecardinalnumberswhicharecorrespondingtothoseindicatedinthepackinglists,wherethecolorandsizeassortmentshavealsobeenstated.Wetrustthatthisconsignmentwillturnouttoyourentiresatisfaction,andhopethatweshallhavemanyopportunitiesinfuturetodemonstrate13ourabilitytohandleorderspromptlyandcarefully.Yoursfaithfully,Letter6：ExplainingthereasonforlatedeliveryDearSirs,Re:YourOrderNo.918for200bicyclesWehaveforacknowledgmentyourletterofNovember20,askingfordefinitenewsofshipmentofthesubjectgoods.Inasmuch14asweourselvesarestillwaitingforareplyfromthelocalshippingagentsconcerningthematterofspace,weregretbeingunabletogiveyouanygoodnewsatthemoment.Youmay,however,havethesatisfactionofknowingthatalthoughwearenottheonlyexportsherethatarehavinggreatdifficultiesinobtainingoceanfreightspace,wearedoingourutmosttogetthegoodsoff15beforetherelativecreditexpires16.Inthenextfewdays,weexpecttoletyouknowbyfaxtheresultofourefforts.

Werealizethatyouhavebeeninconveniencedtoacertainextentbythedelayoccasioned17bytheshortageofshippingspace,butwetrustneverthelessyouwillappreciatethatnotonlyisthisararecaseofitskindbetweenussofar,butalsoitisentirelybeyondourhelp18.Yourstruly,Letter7：SendingshippinginstructionsDearSirs,Weareinreceiptofyourletterof15thMay,fromwhichweunderstandthatyouhavebookedourorderfortwoModel790Machines.Ourconfirmationoforderwillbeforwardedtoyouinafewdays.SincethepurchaseismadeonFOBbasis,youaretoshipthegoodsfromLiverpoolonasteamertobedesignatedbyus.Assoonastheshippingspace19isbooked,weshalladviseyouofthenameofthesteamer,onwhichthegoodsaretogoforward.Forfurtherinstructions,pleasecontactourforwardingagent20,ABCcompany,Liverpool,whohashithertotakencareofshipmentsfromyou.

Assomepartsofthemachinesaresusceptibletoshock,themachinesmustbepackedinseaworthycasescapableofwithstandingroughhandling21.Thebrightmetalpartsshouldbeprotectedfromwateranddampnessintransit22byacoatingofslushingcompound23thatwillkeepoutdampness,butwillnotliquefyandrunoff24underchangingweatherconditions.Wetrustthattheaboveinstructionsarecleartoyouandthattheshipmentwillgivetheusersentiresatisfaction.Yoursfaithfully,Letter8：ShippingInstructionsforCross-borderE-commerceOrderDearSirs,Wearepleasedtoinformyouthatyourorderhasbeenpickedupfromourwarehousebythecourier25thisafternoon.Itisexpectedtoarrivewithinapproximately15businessdays.Youcantrackthepackageandcheckreal-timeupdates26atthefollowinglink:.Yourtrackingnumberis:RH9160754128CN.We’vealsoincludedasmallgiftwithyourorder.Wetrulyhopeyoulikeit!Ifyouaresatisfiedwithyourpurchaseandourservice,wewouldbeincrediblygratefulifyoucouldleavea5-star

ratingandpositivefeedbackaboutyourexperience.Yoursupportmeansalottous.Thankyouforyourtrustandforchoosingus.Warmregards,(Signature)Notestothespecimenletters1callyourattentionto提醒你注意2m/v＝motorvessel汽船3non-negotiable不可议付的4B/L＝billoflading提单5Manufacturer’sCertificateofQuality厂商品质证明书6s.s.＝steamship轮船7due(todosomething)预定，约定8respectively各自地，分别地9reciprocate互换，往复10ETDGuangzhou预计离开广州时间，ETD是estimatedtimeofdeparture的缩写。11ETAKobe/Osaka预计到达神户/大阪时间，ETA是estimatedtimeofarrival的缩写。12ingoodorderandcondition情况良好13demonstrate表明，证实14Inasmuchas因为，由于15wearedoingourutmosttogetthegoodsoff我方正尽全力将货物运出

16expire到期17occasion引起，造成18itisentirelybeyondourhelp我方完全无能为力19shippingspace舱位20forwardingagent运输代理行21capableofwithstandingroughhandling能够经得起野蛮搬运22intransit运输途中23slushingcompound防止光亮金属部件生锈的润滑油24runoff从……流掉，使……流掉25courier快递公司26real-timeupdates实时更新13.4FocalWords（焦点词汇）shipvt.装运，装上船Thegoodswillbeshippedinonelot.

n.船shipbuildingn.造船业shipmentn.装运，装运期限，到货Pleasearrangeshipmentassoonaspossible.

Pleaseextendshipment30days.

Qualitymustbethesameasyourlastshipment.shippingn.船舶，船舶总吨位数，航运，装运TheshippingspaceforsailingtoLondonuptotheendofthismonthhasbeenfullybookedup.

Theirshippingexceedsthatofanyothercountry.

shippingservice航运业shippinginstruction装运须知Weawaityourshippinginstruction.

shippern.发货人，托运人，货主forwardadj.前部的，向前的，前进的，远的Ourcabinwasinforwardpartoftheship.

Inpractice,theforwardrateisnotalwaysdirectlyapplicable.

adv.向前，提出Atthemeetinghebroughtforwardthequestionofpricing.vt.送发，寄去，转交Wouldyoubesokindastoforwardmyletter?

forwardingn.运送，运输业，转运Iftherearisesanyproblem,pleasecontactourforwardingagent.

aforwardingmerchant转运商aforwardingstation发送站lookforwardto盼望Shewaslookingforwardtobeinganeconomist.regardvt.认为，尊重Iregardthismarketasonewithgreatpotential.

Heisveryhighlyregardedbyhisstudents.

n.考虑，关心，尊敬Heshowsnoregardforotherpeople.regardfuladj.尊重的，信守的Hewasregardful.

regardingprep.关于，有关WouldyoupleasetellmeordirectmetosomeonewithwhomIcanspeakregardingloans?regardlessof不注意，不顾Regardlessofthewindorrain,theywillgo.regardsn.致意，问候Hesenthisbestregardstoyou.regretvt.后悔，遗憾

Hewhowillnotlearnwhenheisyoungwillregretitwhenheisold.

Iregretthelossofherfriendship.

n.懊悔，遗憾Ileftmyhomewithsomeregret.

regretsn.致歉，礼貌辞谢邀请的回帖

Hecouldnotcometotheparty,buthesenthisregretsonapostcard.

regrettableadj.抱歉的，可惜的，不幸的Asisregrettable,businesshasstopped.regretfuladj.后悔的，遗憾的，抱歉的Shegavearegretfulsmile.regretfullyadv.深感遗憾的是Regretfully,wehavehadtoturndownyouroffer.warehousen.仓库，货栈，货仓Theyofferedmeajobpackinggoodsinwarehouse.

Accordingtoourrecords,thechairyoureturnedwasreceivedbyourwarehouseonFriday.

13.5UsefulSentences（实用语句）1.请求发货指示Theaboveorderisnowready.Pleasegiveusforwardinginstructionsassoonaspossible.

PleasesendusbyreturnfullinstructionsforthefivecasesforLondon,astocontents,value,consigneeandwhopaysallthecharges.

2.发货指示Inreplytoyourletterofthe25thMay,pleasesendtenbalesofourgoods,marked…1-10,byrailassoonaspossibletoouraddress,andtheotherninetybalesafterwardsbynextsteamer.3.装运通知Weherewithsendyouthegoodsorderedlastweek,and