如何用英文写信.ppt

1、English Letters,Company Name,The Structure (结构) The Main Forms (格式) Capital Letters and Punctuations (大写字母和标点) The address of an Envelope (信封书写),Company Name,The Structure (结构),Company Name,Heading (信头) full address of the writer and the date of the letter in the upper right-hand corner of the first

2、 page,Structure,Company Name,The Inside Address (信内地址) the name and full address of the addressee above the salutation and in the upper left-hand corner,Structure,Company Name,The Salutation (称呼) a greeting to the addressee flush with the left margin two lines below the inside address the first name

3、 in a personal letter the surname in a formal business letter Private letter Business Letter Dear Alice, Dear Prof. Smith: to organizations, or to persons whose names you do not know Dear Sir or Madam: for testimonials(证明信；推荐信) To whom it may concern:,Structure,Company Name,The Body （信的主体） the main

4、part of the letter begin with the left margin in the block style or begin an equal indention in the indented style single-spaced within the paragraph and double-spaced between paragraphs Keep the letter following the four Cs: clarity, conciseness, courteous, and correctness.,Structure,Company Name,C

5、omplimentary Close （结束语） only the first word capitalized followed by a comma in the business letter: Yours truly, Yours sincerely, Your cordially, or Sincerely yours, in the personal letter: Affectionately, Fondly, With best wishes, ,Structure,Company Name,The Signature （签名） in a business letter, th

6、e handwritten signature between the complimentary close and the typed name in a personal letter, full name or first name,Structure,Company Name,Structure,The Enclosure and the Postscript （附函和附言） in the lower left-hand corner abbreviated as Enc. or Encl. Enc.A resume and required certificates Encl. A

7、 quotation list begin with P. S. , and then what you wish to add,Company Name,Structure,School of Foreign Languages South University of Technology Guangzhou,510641 11 Dec, 2007 Dear Prof. Li, Yours sincerely, Wang Bin,Date,Heading,Salutation,Body,Close,Signature,Company Name,The Three Main Forms (格式

8、),Company Name,Three Main Forms (信件的三种主要格式) The Blocked Form（齐头式） no lines indented The Indented Form （缩进式或斜列式） five letters indented each paragraph The Modified Form （混合式）,Forms,Company Name,The Blocked Form（齐头式）,Forms,Company Name,Forms,English Section Foreign Language Department Nanjing Universit

9、y of Science and Technology Nanjing, Jiangsu Province P. R. China May 2, 2007 Mr. James White 66 Brooklyn Avenue New York 9, N. Y. U. S. A. Dear Mr. White: I read in the Newsweek that a updated third edition of MACMILIAN English-Chinese Dictionary is being published. I would be grateful if you could

10、 give me some information on where and how I can get a copy of the dictionary and if there is any discount. Thank you for any help you can give me. I look forward to your reply at your convenience. Yours sincerely, Li Ming,Company Name,The Indented Form （缩进式或斜列式）,Forms,Company Name,Forms,English Sec

11、tion Foreign Language Department Nanjing University of Science and Technology Nanjing, Jiangsu Province P. R. China May 2, 2007 Mr. James White 66 Brooklyn Avenue New York, N. Y. U. S. A. Dear Mr. White: I read in the Newsweek that a updated third edition of MACMILIAN English-Chinese Dictionary is b

12、eing published. I would be grateful if you could give me some information on where and how I can get a copy of the dictionary and if there is any discount. Thank you for any help you can give me. I look forward to your reply at your convenience. Yours sincerely, Li Ming,Company Name,The Modified For

13、m （混合式）,Forms,Company Name,Forms,English Section Foreign Language Department Nanjing University of Science and Technology Nanjing, Jiangsu Province P. R. China May 2, 2007 Mr. James White 66 Brooklyn Avenue New York, N. Y. U. S. A. Dear Mr. White: I read in the Newsweek that a updated third edition

14、of MACMILIAN English-Chinese Dictionary is being published. I would be grateful if you could give me some information on where and how I can get a copy of the dictionary and if there is any discount. Thank you for any help you can give me. I look forward to your reply at your convenience. Yours sinc

15、erely, Li Ming,Company Name,Capital Letters and Punctuations (大写字母和标点),Company Name,Capitalize the first word and all nouns in the salutation Dear Sir: My dearest Aunt, Capitalize the first word in the closing Sincerely, Truly yours, With best wishes,Capital Letters and Punctuations,Company Name,Com

16、mas in Letter Writing in a personal letter, commas after the salutation: Dear Fred, My dearest Emmeline, in all letters, commas after the closing: Sincerely, Truly yours, Colons in Letter Writing in business letters, salutations followed by a colon: Dear Sir: Dear Ms. Hathaway:,Capital Letters and P

17、unctuations,Company Name,The address of an Envelope (信封书写),Company Name,the receivers address in the middle part of the envelope 1）the full name of the addressee 2）the number of the house/ the road/street 3）the town/city, the province/state, the zip code 4）the country,Envelopes,Company Name,the retu

18、rn address/the writers address in the upper left-corner of the envelope The sign as (By/VIA) AIR MAIL (航邮)，EXPRESS (特快)，REGISTERED (挂号) are written under the stamp.,Company Name,Envelopes,Lilei Registered Dept. of English Shanghai Foreign Studies University Shanghai, 210000 China Prof. John Smith 40

19、3 Lincoln Avenue West Parm Beach, Florida 33402 U. S. A,Stamp,stamp,Company Name,Practice,Write an envelop in English for the following addresser who want to send letters abroad to the following addressee. Addresser Address 田志东 陕西省西安市友谊西路127号 西北工业大学航空学院 710072 Addressee Address Mr. Arthur Murry 200

20、Washington Avenue, Cambridge, M.A. 02140, U.S.A. 航空：astronautics,Company Name,Practice,Tian Zhidong AIR MAIL School of Aeronautics Northwestern Polytechnical University Xian, Shaanxi 710072 Mr. Arthur Murry 200 Washington Avenue, Cambridge, M.A. 02140, U.S.A.,stamp,Company Name,Practice,Write an env

21、elop in English for the following addresser who want to send letters abroad to the following addressee. Addresser Address 田志东 陕西省西安市友谊西路127号 西北工业大学理学院 710072 Addressee Address Mr. Arthur Murry 200 Washington Avenue, Cambridge, M.A. 02140, U.S.A.,Company Name,Practice,Tian Zhidong AIR MAIL School of

22、Science Northwestern Polytechnical University Xian, Shaanxi 710072 Mr. Arthur Murry 200 Washington Avenue, Cambridge, M.A. 02140, U.S.A.,stamp,Company Name,Task 2,Task 2 Explain the meaning of the words written on the envelop: Mr. Wang Lixin c/o Dr. Richard Smith 308 Tenth Ave N. Seattle, WA 98146 U.S.A.,Company Name,Practice,Read the following letter, paying attention to the structure of Engli