福建炼油乙烯项目档案分类规定中英文

福建炼油乙烯项目FUJIAN REFINING AND ETHYLENE PROJECT 一体化项目管理团队 IPMT福建炼油乙烯项目FUJIAN REFINING AND ETHYLENE PROJECT档案分类规定Archive Categorizing Specification 文件编号 DOCUMENT NUMBER: FREP001-IPMT-DOC-RG-00010 Apr.23.2007 Issue for execution 蔡玉梅Cai Yumei 姜胜Jiang Sheng 傅峻松FU Junsong 吴文信liuyanchang版号REV日期DATE发布说明REASON FOR ISSUE编制BY审查REVIEW质量QA 批准 APPR福建炼油乙烯项目FUJIAN REFINING AND ETHYLENE PROJECT 一体化项目管理团队 FREP001- IPMT-DOC-RG-0002Rev. 0 Page 2 of 11档案分类规定 Archive Categorizing Specification档案分类规定Archive Categorizing Specification 目 录TABLE OF CONTENTS编号 No. 页码 Page 1.0 目的 Purpose 32.0 适用范围 SCOPE 33.0 定义 Definition.34. 职责 Responsibilities.35. 项目档案及电子文档的档号结构及标识 Structure and Identification for Project and Electronic Archive Number 46. 声像（照片、录像）档号结构及标识 Structure and Identification for the sound, image and video medium （photo、video）Archive Number .47. 指导 Instruction .9福建炼油乙烯项目FUJIAN REFINING AND ETHYLENE PROJECT 一体化项目管理团队 FREP001- IPMT-DOC-RG-0002Rev. 0 Page 3 of 11档案分类规定 Archive Categorizing Specification1.0 目的 Purpose为了规范福建炼油乙烯项目档案管理，使一体化项目档案的分类、类目、标识符号、表示方法科学和有效利用档案，特制定本规定。This Specification is specially developed for the purpose of standardizing FREP archive management, bringing the archive categorization, catalog, identification symbols and notation methods more rational and accurate, and efficiently utilizing the project documents. 2.0 适用范围 SCOPE本标准适用福建炼油乙烯项目档案的分类编号。This Specification is applicable for numbering FREP archive categories. 3.0 定义 Definition3.1 档号 Archive Number 福建炼油乙烯项目档案整理和管理过程中，以字符形赋予档案的一组代码。A group of character codes assigned to the archives in the process of consolidation and management for FREP archives. 3.2 档案类别号 Archive Category Number 福建炼油乙烯项目各参建单位需要交付的文件类别代码。是档案的基本单位，是构成档案分类的主要成分。Archive category codes for the deliverables by each involved parties for FREP. They are the basic elements for archive management and the main components for archive categories. 3.3 项目号、装置号、单元号 Project No. and Unit No. and Subunit No.把福建炼油乙烯项目 FEL 阶段及总体项目的项目号为 001；每个 EPC 合同设一个独立的项目号，其它 E+P+C 项目根据实际情况来划分项目号；其它项目项目号、装置号、单元号参照装置单元表 FREP001-IPMT-ENG-PR-0002Rev7（项目号为 EPC 阶段项目号）。Numbers 001is assigned to FELand Whole Project for PREP. An independent project number is assigned to each EPC contract, and the project numbers for E+P+C contracts can be specified as demand. Other Project Number、Unit No. and Subunit No. Refer to FREP Unit List FREP001-IPMT-ENG-PR-0002 Rev7 （Project Number is EPCProject Number）.3.4 案卷号 Volume Number 四位号码，从 0001 开始。 A three digit number, starting from 0001;4. 职责 Responsibilities各参建单位、IPMT 负责提交交付的文件组卷、分类、编目、编档号完整性和正确性。Each involved parties for FREP 、IPMT shall ensure the completeness and correctness of their deliverables with regard to volume grouping, categorizing cataloguing and archive numbering. 福建炼油乙烯项目FUJIAN REFINING AND ETHYLENE PROJECT 一体化项目管理团队 FREP001- IPMT-DOC-RG-0002Rev. 0 Page 4 of 11档案分类规定 Archive Categorizing SpecificationDCC 负责指导、监督各参建单位交付文件格式、编目、档号正确性。DCC is responsible for instructing and supervising the correctness of deliverable format 、cataloguing and archive numbering for the archives delivered by the involve parties for FREP. 5. 项目档案及电子文档的档号结构及标识 Structure and Identification for Project and Electronic Archive Number 5.1 档号标识：采用 7 级类目，其中一级类别号为 FREPPA；二级为项目号；三级为装置号；四级为单元号；五级为文件类别号；六级为专业号；七级为案卷号。Identification for document number: 6 levels are used, specifically, Level 1: PREPPA, Level 2: Project Level 3: Unit No., Level 4: Subunit No., Level 5: Document Category No, and Level 6: Discipline No.； and Level 7: Volume No. 说明：Notes:1、 其中专业号只针对档案类别为基建类施工图、竣工图，其它类别的档案专业号为 00。The discipline number is only for the construction drawings and as-built drawings, and the discipline number for the documents in other categories will be assigned with 00. 2、 单元号不足四位的，添加 0 成为四位。If the unit number is less than 4 digits, 0 shall be added to form a four-digit number3、 电子文件档号参照项目档案的档号结构及标识，专业号为 00。The archive numbering for the electronic documents shall follow the archive structure and identification for the 案卷号 Volume No. 专业号 Discipline No. 间隔号 Space档案类别号 archive Category No. 间隔号 Space单元号 Subunit No. 间隔号 Space装置号 Unit No.间隔号 Space项目号 Project No. 间隔号 Space 一级类别号 Level 1 Category No. 福建炼油乙烯项目FUJIAN REFINING AND ETHYLENE PROJECT 一体化项目管理团队 FREP001- IPMT-DOC-RG-0002Rev. 0 Page 5 of 11档案分类规定 Archive Categorizing Specificationconstruction documents, the discipline number will be assigned with 00. 5.2 档案类别号：Archive Category Number档案类别号ArchiveCategory Number归档文件Documents for Archiving提交单位Submitter10 工程立项文件 Project proposing documents 11项目建议书及批复 Project Proposal and Approval 设计单位 Design Contractor 12 项目选址意见书及其批复 Project Siting Proposal and Approval 设计单位 Design Contractor13 可行性研究报告及批复 Project Feasibility Study Report and Approval 设计单位 Design Contractor14项目评估(包括借贷承诺评估 )、论证文件Project Evaluation (including loan commitment evaluation) and Justification Documents 设计单位 Design Contractor15环境预测、调查报告、环境影响报告书和批复Environment Predication, Investigation Report, Environment Impact Report and Approval 设计单位 Design Contractor16 设计任务书、计划任务书 Design Task Statement and Plan Task Statement IPMT（设计部）(Design Department) 20 设计基础文件 Design Basis Documents 21工程地质、水文地质、勘察设计、勘察报告、地质图、勘察记录、化验、试验报告、重要土、岩样及说明 Engineering geology, hydrogeology, geotechnical survey design, survey report, geologic map, survey records, testing, test report, main soil and rock samples and their descriptions 勘察设计单位 Geotechnical Survey and Design Contractor22 测量 Surveying 勘察设计单位 Geotechnical Survey and Design Contractor 23 检测 Measuring and testing 勘察设计单位 Geotechnical Survey and Design Contractor24水文、气象、地震等其它设计基础资料 Other design basis documents, such as hydrologic, meteorological an seismic information 勘察设计单位 Geotechnical Survey and Design Contractor30 设计文件 Design Documents31 总体规划设计 Overall planning 设计单位Design Contractor32 工艺设计包 Process Design Package 设计单位 Design Contractor33 初步设计 Preliminary Design 设计单位 Design Contractor34 基础设计 FEED 设计单位 Design Contractor福建炼油乙烯项目FUJIAN REFINING AND ETHYLENE PROJECT 一体化项目管理团队 FREP001- IPMT-DOC-RG-0002Rev. 0 Page 6 of 11档案分类规定 Archive Categorizing Specification35 施工图设计 Construction drawings 设计单位 Design Contractor40 工程管理文件 Project management documents 41征用土地申请、批准文件、红线图、征地文件Land Requisition Request, Approval Documents, Red-line Drawings and Land Requisition Documents 地方政府Local Government 42 征地图、坐标图 Land Requisition Map and Coordinate Map 设计单位 Design Contractor43 施工执照 Construction Permit IPMT44项目管理文件（设计、采购、施工、质量、SHE、控制、行政、财务）Project management documents (design, procurement, construction, quality, HSE, control, administration and financial) IPMT45有关投资、进度、物资、工程量的建议计划、实施计划和调整计划 Proposals, execution plans and change plans related to investment, schedule, materials and workload IPMT46 变更管理 Change management IPMT、承包商IPMT and Contractor 47概算、预算管理、差价管理文件 Budgetary estimation management and price deviation management documents 设计单位、IPMTDesign Contractor and IPMT 48规程、规范、标准、规划、方案、规定Procedures, standards, codes, plans, schemes and specifications 设计单位 Design Contractor49 技术设计审查、技术协议 Technical design review and technical agreement IPMT50商务合同及合同管理文件 Commercial contracts and contract management documents 51 招投标文件及管理附件 ITB documents and management attachments IPMT、承包商IPMT and Contractor 52 合同、协议及技术附件 Contracts, agreements and technical attachments IPMT53合同变更、索赔等涉及法律事务的文件 Any law affairs documents related to contract change, claims and etc. IPMT54 询价、报价文件 Inquiry and quotation documents IPMT55 各商务合同与附件 Various commercial contracts and attachments IPMT56 设备仪器订单 POs for equipment and instruments IPMT57涉外设备商检、海关、及索赔文件 Offshore Equipment Commodities Inspection, Customs Clearance and Claim Indemnity DocumentsIPMT60 交工文件与竣工图 Handover documents and as-built drawings 福建炼油乙烯项目FUJIAN REFINING AND ETHYLENE PROJECT 一体化项目管理团队 FREP001- IPMT-DOC-RG-0002Rev. 0 Page 7 of 11档案分类规定 Archive Categorizing Specification61 综合卷 Comprehensive volume 承包商Contractor 62 建筑工程卷 Civil construction volume 承包商Contractor 63 设备安装卷 Equipment installation volume 承包商Contractor 64 配管安装卷 Pipe installation volume 承包商Contractor 65 电气安装卷 Electrical Installation volume 承包商Contractor 66 仪表安装卷 Instrument installation volume 承包商Contractor 67 竣工图卷 As-built drawing volume 承包商Contractor 70 生产准备与试生产文件 Production preparation and commissioning documents 71 开停车方案 Startup and shutdown plans IPMT72设备试车、验收、运转、维护记录 Equipment commissioning, acceptance, operation and maintenance records IPMT73 试生产产品质量鉴定报告 Quality evaluation reports for trial products; IPMT74 产品技术参数、性能、图纸 Product technical parameters, performance and drawings IPMT75安全操作规程、事故分析报告 Safety operation procedures, accident analysis reports IPMT80 设备与仪表文件 Equipment and instrument documents 81设备、材料装箱单、开箱记录 Equipment 、material packing list、unpacking inspection record承包商 Contractor、采购部procurement department82 设备安装、操作维修手册 Equipment installation and operation manual 供应商 Supplier、承包商Contractor83 设备图纸、使用说明 Maintenance manual 供应商 Supplier、承包商Contractor84 质量检验文件 Quality inspection documents 供应商 Supplier、承包商Contractor85 质量证明 Quality certificates 供应商 Supplier 、承包商Contractor 90 监理文件 Supervision documents 91监理规划、细则、计划 Supervision guidelines, supervision plans, rules and schemes; 监理单位Supervision Contractor 92 监理会议纪要、备忘录、监理通知Supervision MOM 、Memo、notice 监理单位 Supervision Contractor 93质量、费用、进度、合同及变更控制文件Quality 、Cost 、 Schedule、Contract and Change Control documents监理单位 Supervision Contractor94 施工中有关质量问题 Contruction Quality 监理单位 Supervision 福建炼油乙烯项目FUJIAN REFINING AND ETHYLENE PROJECT 一体化项目管理团队 FREP001- IPMT-DOC-RG-0002Rev. 0 Page 8 of 11档案分类规定 Archive Categorizing Specificationquestion Contractor 95开（停、复、返）工令、许可证、中间验收证明书 Commencement (Suspend, Recover, Rework) Orders, Work Permits, Intermediate Acceptance Certificates监理单位 Supervision Contractor 96工作联系单、监理周（月、季、年）报 Supervision Weekly (Monthly, Quarter, Annual) Reports监理单位 Supervision Contractor 97 分包资质审查 监理单位 Supervision Contractor98 监理工作总结 Supervision activities summary; 监理单位 Supervision Contractor00 竣工验收文件 Project completion acceptance documents 01 项目竣工验收报告 Project completion acceptance report IPMT02 项目质量评审文件 Project quality evaluation documents IPMT03 工程审计文件、材料、决算报告 Project audit documents, data and settlement reports; IPMT04环境保护、劳动安全卫生、消防、人防、规划、档案等验收审批文件 Acceptance and approval documents for environment protection, labor safety and hygiene, fire protection, personnel protection, plans, and archives; IPMT05竣工验收会议决议文件、验收证书及验收委员会名册、签字、验收备案文件 Decision documents generated at project completion acceptance meeting, acceptance certificate, name list of the members of project completion acceptance committee, signatures of the committee members, and the archived acceptance documents for project completion; IPMT福建炼油乙烯项目FUJIAN REFINING AND ETHYLENE PROJECT 一体化项目管理团队 FREP001- IPMT-DOC-RG-0002Rev. 0 Page 9 of 11档案分类规定 Archive Categorizing Specification5.3 专业号：Discipline No.编号 Number 项目 Discipline 01 总图 Plot plan02 工艺 Process03 配管（包括材料和应力） Piping（Piping Material and Stress）04 电气 Electrica05 电信 Telecom06 仪表控制 Instrument and control07 设备 Equipment08 机械 Mechanical09 工业炉 Furnace10 建筑 Civil 11 结构 Structure12 暖通空调 HVAC13 分析化验 Lab 14 给排水 Water supply/drainage15 热工 Thermo power 16 储运 Logistics17 其它 Others 6.声像（照片、录像）档号结构及标识 Structure and Identification for the sound, image and video medium （photo 、video ）documents Number 6.1 档号标识：六级为年号；七级为序列号，其它与 5.1 档号标识同 Identification for document numbe：Level 6: Year No.； and Level 7: No. Other is the same as 5.1 Identification for document number。 福建炼油乙烯项目FUJIAN REFINING AND ETHYLENE PROJECT 一体化项目管理团队 FREP001- IPMT-DOC-RG-0002Rev. 0 Page 10 of 11档案分类规定 Archive Categorizing Specification序列号 No. 年号 Year No. 间隔号 Space声像类别号 Document Category No. 间隔号 Space单元号 Subunit No. 间隔号 Space装置号 Unit No.间隔号 Space 项目号 Project No间隔号 Space一级类别号 Level 1 Cate