2022年外贸函电整理

1、.精品文本精品文本.精品文本1.Courtesy礼貌2.Correctness正确3.Clearness/ Clarity 清楚4.Completeness完整5.Conciseness简洁6.Concreteness具体7.Consideration体谅1.信头 letter Head2.日期 Date3.封内姓名和地址Inside name and address4.称呼 Salutation5.正文 Body6.结尾敬语 Complimentary Close7.签名 Signature8.事由 Subject9.附件 Enclosurea 参考号 Ref.No.b 经办人 Attent

2、ion Linec 抄送 Carbon Copy Letterhead (信头) Ref. No. (发文编号) Date (日期) Inside Name and Address (封内名称和地址) Salutation (称呼) Subject Line (事由标题) Body of the Letter. . Complimentary Close(结尾敬语) Signature(签名) Reference Notation (经办人代号) 11 Enclosure Notation (附件) 12 Carbon Copy (抄送) 13 Postscript (附言)By Airmai

3、l 航空Express Delivery 快件Registered; Recorded 挂号Urgent 急件Confidential 密件Personal 亲收Private 私人信件Deputy General Manager 副总经理Sales Representative 销售代表Salesperson 销售员General Manager/ President 总经理Plant/ Factory Manager 厂长 Purchasing staff 采购人员Regional Manger 地区经理Sales Manager 销售部经理Clerk/Receptionist 职员/接待

4、员CEO (Chief Executive Officer) 首席执行官Board of Directors 董事会With reference to 关于; 查看,参考enter into trade relations 建立业务关系in the line of 在行业In compliance with 按照together with 附上for your reference 供你方参考meet your interest 符合贵方要求have your specific enquiry 请具体询价quotation报价单without delay 立即furnish us with 提供

5、prior to ：before obtain from ：getfrom be in the market for ：want to buy take this opportunity 借此时机approach 联系enclose 随函附寄herewith随函附上 a copy of covering关于 Item单个商品，标号商品优惠的价格favorable price 单价unit price总值total value净价net price 批发价wholesale price现行价格时价current / prevailing price 零售价retail priceWe shall

6、 be pleased if如果能我们将不胜感谢sendunder separate cover 另寄regarding：covering 关于place an order with sb. for sth. 向某人定购某商品subject to our final confirmation以我方最后确认为准without engagement 此报盘无约束力subject to the goods being unsold 以货物未被售出为准subject to prior sale以先售为准In return for回报Conditions of sales销售条件Be in receip

7、t of收到Quotation报价As per按照Annual total purchase每年总购置量Similar products类似产品Make sb.an offer向某人发盘Assure sb.of sth使某人确信Commission on a sliding-scale basis递加佣金Non-firm offer虚盘Firm offer实盘The minimum quantity for order最低起订量by confirmed irrevocable L/C payable by draft at sightfor 110% of the invoice value

8、按发票金额的110%投保。have good reason to believe有理由相信provided your prices are competitive假使你们的价格是有竞争性的Shipment would be required装运the port of shipment 装运港mass-produced goods大批量生产First / initial order首次订单购Trial order试订单(购)Repeat order重复订货to carry out/ execute/ fill/ fulfill an order执行订单to accept an order to

9、cancel an order 取消订单 to withdraw an order撤销订单to place an order with sb. for sth.给予某人订单to send (give) sb. ones order for sth.向某人下订单to confirm ones order 确认订单to order sth. at a price 按价格订购to place ones order elsewhere向别处订购to confirm acceptance of ones order 确认接受某人订单to be unable (not in a position) to

10、accept ones order无法接受某人订单to work on an order执行订单to ensure the fulfillment of an order保证订单的执行to give you an order for the following items订货如下on the understanding同意find a good market for畅销place further and larger orders给你方更大的订单your confirmation of sales in duplicate.请寄售货确认书一式两份a confirmed and irrevoca

11、ble letter of credit payable by draft at sight upon presentation of shipping documents. 用保兑的不可撤销的信用证在出示装运单据时凭即期汇票付款your reply in the affirmative 你方肯定的答复confirm supply 确认供货arrange for despatch by the first available steamer upon receipt of your L/C.在收到信用证后，安排用即期可以订得舱位的首班轮装运at the prices offered they

12、represent exceptional value.按所报的价格，该货确实价廉物美for the amount of 金额为in ones favor 以.为受益人for ones account 以为付款人with/through issuing bankdraw v. 开出(汇票) with an eye to 着眼于，考虑到， 为了 Proforma Invoice 形式发票by our banks correspondent in London我方银行的伦敦往来行A full set of clean shipped Bill of Lading全套清洁已装船提单that deli

13、very date can be met.可以如期交货draw a 60d/s bill on your bank开立见票后60天付款的汇票Any request for further assistance or information will receive our immediate attention.你方如果需要进一步协助或资料，当必即办。amend .as/toPartial shipment 分批装运Discrepancy 不符之处，差异exert ourselves to尽力 out of the question不可能seaworthy adj. 适于海洋运输的, 经得起航

14、海的 be lined with 衬有, 内衬In, each containing 用某种容器包装,每件内装假设干 to 假设干件装于一件某容器 In tins of 12 kgs net, 2 tins to a 3-ply-wooden case. date of shipment 装运日期date of delivery交货日期port of loading (port of shipment) 装货港装运港Port of discharge (port of destination) 卸货港目的港Transshipment转船 Partial shipment分批装运Shipping

15、 marks唛头 最迟装运期限the latest time of shipment EXW (EX Works) 工厂交货 FAS (Free Alongside Ship) 船边交货 FCA (Free Carrier) 货交承运人 FOB (Free On Board ) 装运港船上交货 离岸价 CFR (Cost and Freight) 本钱加运费 CIF (Cost, Insurance and Freight) 到岸价 本钱、保费加运费 CPT (Carriage Paid To) 运费付至 CIP (Carriage and Insurance Paid To) 运费、保费付至

16、 DAF (Delivered At Frontier) 边境交货 DES (Delivered Ex Ship) 目的港船上交货 DEQ (Delivered Ex Quay) 目的港码头交货 DDU (Delivered Duty Unpaid) 未完税交货 DDP (Delivered Duty Paid) 完税后交货 C/O Care ofc.c. carbon copyp.s. postscriptSt. streetRd. road Ave. avenueCt. city Sq. squareLa. laneApt. apartmentP.O.Box post office box

17、Dr. driveN. northS.W. southwestQA /QC Quality certifications 汇票(bill of exchange ,draft)本票(promissory note)支票cheque/check信汇(M/T) 电汇T/T票汇(D/D)付款交单D/P承兑交单D/A信用证letter of credit ,L/CPayment before delivery 交货前付款 Payment as delivery 交货时付款 Payment after delivery 交货后付款Transfer / Remittance 汇款 Mail Transfe

18、r M/T 信汇 Telegraphic Transfer T/T 电汇 Bankers demand draft 票汇Collection 托收 Documents against payment D/P 付款交单Documents against Acceptance D/A 承兑交单Letter of Credit L/C 信用证 Irrevocable Letter of Credit 不可撤销信用证 Confirmed Letter of Credit 保兑信用证 Divisible Letter of Credit 可分割信用证Transferable Letter of Cred

19、it 可转让信用证 Sight Letter of Credit 即期信用证 Time Letter of Credit 远期信用证 Anticipatory Letter of Credit 预支信用证 Revolving Letter of Credit 循环信用证 Clean Letter of Credit 光票信用证 Documentary Letter of Credit 跟单信用证The applicant (importer/ buyer)开证申请人 The issuing bank开证行The advising bank通知行The confirming bank保兑行The

20、 nominated paying / negotiating / accepting bank 指定的付款行/议付行/ 承兑行The beneficiary (seller / exporter)受益人draft at sight 即期汇票小心搬运 Handle with care请勿抛掷 Dont throw down易腐物品 Perishable goods请勿平放 Not to be laid flat请勿用钩 No hooks保持冷藏 Keep cool, Keep in cool place防止日光直射 Keep out of the direct sun有毒物品 Poison危险

21、 Dangerous危险品 Dangerous goods易碎品 Fragile防潮 Guard against Damp 此面朝上 This side up请勿近热 Stow away from heat小心轻放 do not drop 容易变质 perishable 此端开启 open this end禁放甲板上 do not stow on deck易燃物品 inflammable 在此起吊 lift here Average 海损General average 共同海损Particular Average 单独海损insurance agent 保险代理人 insurance brok

22、er 保险经纪人 insurance certificate 保险凭证 insurance commission 保险佣金 insurance market 保险市场 insurance policy 保险单 insurance amount 保险金额 insurance coverage 保险范围 insurance company 保险公司 insurance clause 保险条款 insurance instruction 投保通知 insurance business 保险企业insurance conditions 保险条件insurance 保险；保险费；保险金额underwri

23、ters 保险商指专保水险的保险 商保险承运人 insurer 保险人 insurance underwriter 保险承保人insurance applicant 投保人insurant, the insured 被保险人，受保人premium n. 保险费 rebate n. 回扣 practice n. 惯例 coverage n. 保险范围 articles n. 条款 franchise n. 免赔率 survey vt. 通盘考虑China Life Insurance Company中国人寿保险公司fine print 细那么open policy 预约保险单，开口保险单to b

24、e shipped fromby vessel 经由. 运往 to cover at invoice value plus 10% 按发票价的110%投保。 bill of lading(B/L, 提单)the name of the shipping port/loading port (装货港) the estimated time of departure(EDT，预定起航日期)the name of the destination port (目的港)the estimated time of arrival(ETA，预定到港日期)a list of the relevant ship

25、ping documents (货运单据)你方1994年9月2日来函收到。我们很快乐告诉你，你所要的商品属我公司的经营范围。Your letter of September 2, 1994 has been received. We are glad to inform you that the articles required by you fall within the scope of our business activities.你地中国银行函告，你们是纺织品的进口商。我们专营纺织品出口业务，愿与贵公司建立业务关系。The Bank of China in your city ha

26、s informed us that you are importers of textiles. We specialize in the export of textiles and are willing to enter into business relations with you.遵照你方要求，我们正寄上一套布匹剪样。希望这些样品能及时到达，并使你满意。In compliance with your request, we are sending you a range of cut samples of our cotton piece goods. We hope they

27、will arrive in time and be found to your satisfaction.你方9月4日来函收到。承告你们对肉类罐头有兴趣，并考虑试定。 We have received your letter of September 4 informing us that you find our canned meat satisfactory and that you consider placing a trial order with us.按照你方要求，我们附上了一套小册子说明书连同价格单，供考虑。假设你对所列商品感兴趣，请告具体需要。一收到询价，我们立即寄送报价

28、单。As requested, we enclose a range of pamphlets together with our price lists for your reference. If any of items listed meets your interest, please inform us of your specific requirements. On receipt of your enquiry, we shall forward you quotations without delay.贵国驻中国大使馆已把贵行作为中国罐头食品的买户介绍给我们。我们专营这一业

29、务。希望在平等互利的根底上与你建立业务联系。Your firm has been recommended to us by your Embassy in China as a buyer of Chinese canned goods. We wish to inform you that we specialize in this line and hope to enter into relations with you on the basis of equality and mutual benefit.为了使你对我们经营的产品有一个概念，兹附上一整套注有规格和包装的活页说明书。To

30、 give you a general ides of the products we handle, we enclose a complete set of leaflets showing specifications and means of packing.货物在装运前将由上海商品检验局检验。所装货物的品质，数量将由该局提供必要的证明。 Prior to shipment, our goods will be tested and inspected by the Shanghai Commodity Inspection Bureau, who will provide the n

31、ecessary certificates in regard to the quality and quantity of the shipment.Since the competition of textiles is very keen in our market, it is necessary that you quote us rock-bottom prices.由于纺织品在我方市场竞争剧烈，你方有必要报最低价。We shall place substantial orders with you provided your new products are excellent

32、in quality and competitive in price.只要你方产品质量优良，价格有竞争性，我们将向你们大量订购。There is a steady demand here for bicycles of high quality ,as cycling is popular in our country.由于我国骑自行车很普遍，此地对高质量的自行车有稳定的需求。Will you please grant us a special allowance on annual total purchases above USD 20,000? This would enable us

33、 to maintain the low selling prices that will be an important reason for the growth of our business. 如果每年总购置量在2万美元以上，请能给予我方特别折扣。这样可使我们保持较低的销售价，这将是我们贸易开展的一个重要因素。In reply to your letter dated March 28, we enclose our latest illustrated catalogue for your reference.兹复你方3月28日函，我们附上最新的带有插图的目录单，供你方参考。请报最好

34、的CIF上海价格，注明最早装运期。Please quote us your best CIF Shanghai prices, stating the earliest date of shipment.如果你方价格有竞争力，我们愿首次订购1200打，即每种型号各400打。If your prices are competitive, we are willing to place our first order for 1200 dozen, ie, 400 dozen of each type请放心，贵公司给我们的任何订单都将得到我们迅速和仔细的处理Please rest assured

35、that any orders you may place with us will have our prompt and careful attention.收到贵公司8月2日询价，得悉你们对我们MP208型号的真空吸尘机感兴趣，现将你们所需的插图目录单和价格表寄给你们We have received your enquiry of August 2 and learn of your interest in our Vacuum Cleaners MP208. We are now enclosing our illustrated catalogues and price list y

36、ou asked for.对于定期购置单项商品数量不少于800打，我们可给予3的折扣，用保兑的、不可撤销的即期信用证付款。On regular purchases in quantities of not less than 800 dozen of individual items, we would allow you a discount of 3%. Payment is to be made by confirmed , irrevocable L/C at sight.We make you the following offer subject to your reply wit

37、hin 10 days.现报盘如下，以你方在10日之内回复为有效。 We are now making you an offer subject to our final confirmation.现报盘如下，以我方确认为有效。现报1000打毛巾(towel)如下,以我方最后确认为准。We make the following offer for 1000 dozen towels subject to our final confirmation. 上述报盘以我方最后确认为有效。 The above offer is subject to our final confirmation. 按你

38、方要求现报盘如下，以你方在北京时间3月14日下午2点以前回复为有效。As requested, we are now making an offer, subject to your reply before 2 p.m. on March 14 Beijing time. 我方茶杯报盘的有效期为5天。 Our offer for teacups is valid for 5 days. 砂糖(granulated sugar)要用塑料袋包装每袋重2.5公斤。The granulated sugar should be packed in plastic bags, each containi

39、ng 2.5 kilos. 所有纸箱都内衬塑料纸，保证绝对防水All the cartons are lined with plastic sheets, so they are absolutely water-proof. 每件衬衫要用塑料袋包装，每一打装一纸箱，每4个纸箱装1木箱。 Each shirt should be packed in plastic bag, one dozen to a carton,4 cartons to a wooden case. Pens are packed in paper boxes, 10 pieces to one box. 钢笔用纸盒包装

40、，每盒装十支。 These goods should be shipped within one month.这些货应在一个月内装运。这里的主要市场是那些大批量生产而价格又是群众化的产品。The principal market here is for mass-produced goods at popular prices.we enclose a trial order. If the quality is up to our expectation, we shall send further orders in the near future. Your prompt attenti

41、on to this order will be appreciated.兹附上试订单。如果质量使我方满意，我方今后将会与你方订货，感谢你方的及时关注。If this first order is satisfactorily executed, we shall place further orders with you. 如果初次订单的执行令我方满意，我方将会与你方进一步订货。we enclose our order, but must point out that the falling market here will leave us little or no margin of p

42、rofit. We must ask you for a better price in respect of future supplies.兹附上订单，但是我方想指出的是由于市场萎缩，我方已几乎没有利润空间。我方必须请你方将来供货时给出更好的价格。The material supplied must be absolutely waterproof, and we place our order subject to this guarantee.如果你方保证所供应的材料务必是防水的，我方才会订货。while thanking you for your order, we have to

43、explain that supplies of raw materials are becoming more and more difficult to obtain, and we have no alternative but to decline your order.在感谢你方的订货的同时，我方要说明由于现在原材料供应越来越紧张，所以我方别无选择，只好拒绝你方的订货。It is regrettable to see an order dropped owing to no agreement on price; however, we wish to recommend you a

44、nother quality at a lower price for your consideration.由于双方在价格方面无法达成一致以致无法订货，对此我方觉得很遗憾。我方想以较低的价格向你方推荐另一款产品供你方参考。The chief difficulty in accepting your orders now is the heavy backlog of commitments. But you may rest assured that as soon as we are able to accept new orders, we shall give priority or

45、preference to yours.目前接受你方订货的主要困难是对其他公司承诺的积压。不过请你方放心，我方如果能接受新的订货，就会优先考虑你们。Please open an L/C covering twenty metric tons of apples for the amount of USD 20,000.请开立一个20公吨苹果的信用证，金额为2万美元。We opened an L/C in your favor through the Citi Bank this morning.今早，我们经由花旗银行开立了一个以你方为受益人的信用证。这艘船预计在9月10日能抵达目的港纽约。Th

46、is ship is due to arrive at the port of destination-New York- on Sep. 10.Please ship the subject goods by the first available steamer. 请用第一艘可订到舱位的船装运标题项下货物。This is the only lot available and others are after it这是能供的仅有1批货，而且还有其他客户争购。The goods are to be shipped in three monthly lots of 20 tons each on

47、 separate bills of lading. 货物分三个月装运，每批20吨，提单分开。Enquiries mean potential business. When an importer wants to buy goods he needs , he may send an enquiry to the exporter. An inquiry is a request for information. In the international business the importer may send an inquiry to an exporter, inviting a

48、quotation and or an offer for the goods he wishes to buy or simply asking for some general information about these goods. In a General Inquiry (一般询价), the importer may ask only for catalogues, price lists, samples, sample books, or quotations, etc., in order to get a general idea of the business sco

49、pe of the exporter. In a Specific Inquiry(具体询价), the importer points out what products he needs and asks for a quotation or an offer for this item. The names and descriptions of the goods inquired for, including specifications, quantity, etc.Asking whether there is a possibility of giving a special

50、discount and what terms of payment and time of delivery you would expect.Stating the possibility of placing an order. A quotation报价，报价单 is a statement of the prevailing prices of goods and services. The supplier is willing to provide goods and service at the prices on the terms and conditions mentio

51、ned in it.A satisfactory quotation includes: 1.An expression of thanks for the enquiry 2.Details of prices, discounts, terms of payment,time of shipment, packing conditions 3.A statement of clear indication what the price cover (freight, insurance etc.) 4.A promise as to date of delivery or time of

52、shipment 5.The period for which the quotation is valid 6.An expression of hopes that the quotation will be accepted.An offer( 报盘 is an expression in which its offeror is willing to conclude a traction with an offeree on the terms and conditions mentioned therein during its valid period.An offer is a

53、 proposal made by sellers to buyers in order to enter into a contract. There are two kinds offers: firm and non-firm offers.(1)A quotation is often taken by many Chinese business persons to stand for a unit price with delivery conditions. e.g. USD324/PC CIF New York; An offer is considered to includ

54、e more conditions such as shipment, payment, insurance and packing.(2)From the legal point of view a quotation is not an offer. It is only a promise on the part of the seller to supply goods on the terms stated. A firm offer (实盘)is a definite promise to sell goods at the stated prices, usually withi

55、n a stated period of time. The terms stated in a firm offer is binding on the sellers if they are accepted by the buyers within its validity. In a firm offer, an exact description of the goods, the time of shipment and the mode of payment should be included.A non-firm offer (虚盘)Unlike a firm offer,

56、a non-firm offer is not binding upon the sellers. In other words, a non-firm offer can be withdrawn or changed by the sellers. Non-firm Offer: There are four kinds of flexible offer. (1) Offer subject to prior sale, Offer subject to being unsold. (有权先售报价 (2) Offer subject to confirmation. 经确认为有效的 报价

57、 (3) Offer on approval. 买方看货后再订的报价(4)Offer on sale or return. 允许退货的报价If an importer is satisfied with the products offered by a foreign supplier, he will place an order with him for these articles. An order is an offer to buy, which is not legally binding until it is accepted by the sellers.An order

58、 is a letter or printed form sent by an importer to an exporter for enquiry to supply goods they negotiated . Once an order is accepted by the exporter , he must send a letter confirming agreed terms and conditions. Then a transaction is concluded and a contract will be signed between both parties.T

59、he terms of payment are an important part of the business contractFrom the sellers point of view, the best terms would be full payment in cash at the time of sale，while the buyers would prefer to have the goods before making paymentImporters and exporters are separated from each other by thousands o

60、f milesThis adds to the difficulties of coming to an agreement on how payment should be madeA letter of credit is a bankers guarantee that payment will be made on presentation of all the required shipping documents. An L/C is a tool or instrument of payment, and the payment is guaranteed by a bank.