外贸函电写作7

外贸函电与写作_Chapter seven Shipment and Packing Shipping is very important in foreign trade because goods sold by seller have to be the buyer abroad, and the delivery of goods is also made possible by shipping (or transport) services. The business of foreign trade shipping is complicated.When buyer and seller discuss the terms of the contract, terms of shipment are compulsory .Terms of shipment include methods of transport, time for shipment, partial shipment and transshipment .port or place of loading and unloading, shipping documents, etc.Structure of the body1. Letter of extending shipping date （ 1） Reference documents including their number and date; （ 2） The reason for extending shipping date; （ 3） The certain shipping date you want extend to; （ 4） Thanks for their cooperation;2. Shipping Instructions （ 1） Reference documents including their number and date; （ 2） The main content of instruction; （ 3） Thanks for their cooperation;3. Urging for Shipment （ 1） Reference documents including their number and date; （ 2） Ask they attention about the time limit and the consequence of delay ; （ 3） Requirement for the shipment in time; （ 4） Thanks for their cooperation;No matter what kind of terms of payment, especially for FOB, and CFR terms the seller shall ,within a reasonable period of time , send to the buyer by fax/email a “XX days (definite) notice of cargo readiness” in order to leave ample time for the latter to charter a ship or book shipping space and arrange insurance.Provided that the nature of the goods permits and that appropriate stipulations have been laid down in the contract or L/C, the seller may choose to make several partial shipments of a given lot of contracted goods at different times.After making shipment , the seller should , no matter on what trade terms the transaction is concluded , promptly advise the buyer of its completeness in order to help the latter to take out insurance . Such a notice is called Shipping Advice.Shipping Advice.Shipping Advice is often sent by air letter, fax or email. If there is a stipulation regarding the matter in the relevant L/C , the seller should by no means neglect it . He must fulfill his obligations by sending the Shipping Advice in strict accordance with the stipulation, which is used as a negotiating document to be delivered to the bank.Main Contents Of Shipping Advice1) Contract and /or L/C number(s); 2) Name of commodity; 3) Number of packages; 4) Total quantity shipped; 5) Name of the vessel; 6) Sailing date of the vessel(ETD , ETA); 7) Total value of the shipment; 8) Gross weight and net weight.PackingThe ultimate purpose of packing is to keep the transported goods in perfect condition with nothing missing on arrival. Good packing must be able to stand the roughest transportation. Packing can be divided into 1.transport packing (usually known as outer packing) 2.sales packing (usually known as inner packing).Packing must be strikingly marked conventionally, outer packing marks mainly include transport marks, directive marks and warning marks. Transport marks consist of: 1) consignors or consignees code name; 2) number of the contract or the L/C; 3) the port of destination; 4) numbers of the packed goods;all of which can greatly facilitate identification and transportation. e.g. STC NEW YORK 5278Directive marks are eye-catching figures and instructions concerning manner of proper handling, storing, loading and unloading of the packed goods. e.g. USE NO HOOKS THIS SIDE UP HANDLE WITH CARE KEEP DRY DO NOT DROPStructure of bodyGenerally, Letters about packing issues should be concise and clear. In such letters, the seller can describe in detail to the buyer his customary packing of the goods concerned and also indicate clearly that he may accept any required packing at the expense of the buyer.The letter about packing will include following points: （ 1） The relevant documents including their No. and date; （ 2） The description of packing conditions of relevant goods; （ 3） To ensure the packing condition will satisfy the buyer;Specimen Letter of Extending Shipping Date Gentlemen, Your Letter of Credit No.1234 covering your Order No.200 for 300 Bicycles RS-5 has been received. However, we would like to ask you if you could extend the shipping date and the validity in the credit for two weeks respectively. The reason is that a labor conflict has occurred in the factory where we placed your order and the production of your goods has been stopped for the time being. Fortunately there is a prospect that the strike will be over within two weeks. Of course we will do our best to ship your order as soon as the conflict is over. Your cooperation will be appreciated. Yours faithfully,Sample2 Shipping AdviceTo:Deling Trade bv From : Dalian Weida Trading Co., Ltd. P.O. Box 100 No. 10 Yunming Road 3700 GC Bunsten Xigang District Holland Dalian ,China SHIPPING ADVICE Contract no. : CH/06/66.809 L/C no. : LC84E0074/06 Dalian, September 17, 2006 DEAR SIRS, WE HEREBY INFORM YOU THAT THE GOODS UNDER THE ABOVE MENTIONED CREDIT HAVE BEEN SHIPPED. THE DETAILS OF THE SHIPMENT ARE STATED BELOW. Commodity DEMINERALIZED WHEY POWDER Packing conditions As called for by the L/C (4760 25kg in 4-ply paper sacks with inner polyethylene liner and big bags in 7x 20containers )Quantity 119.00 Mt Gross weight 121380 kgs Net weight 119000 kgsTotal value USD1118860.00 Please be informed that these goods have been shipped from Dalian to Rotterdam with mv Sea Nordica and Lindoe Maersk. Shipment date September 15, 2006. B/L no. SEAU871107101 We herewith certify this message to be true and correct. Dalian Weida Trading Co., Ltd. as beneficiary Copies of the relative shipping documents are enclosed, thus you may find no trouble in taking delivery of the goods when they arrive. We hope this shipment will reach you in time and turn out to your entire satisfaction. Yours faithfully, Encl. Our Invoice No.12345 in duplicate Packing List No.56778 in duplicate Non-negotiable Bill of Lading No.3456Insurance Policy No. 8907 Survey Report No.TY123Sample3 Shipping InstructionsDear Sirs, Re: Our Order No. 123 We have received your fax of May 3 and noted that you have booked our Order No.123 for 4 sets of Model 890 Machine. Our confirmation of the order will be forwarded to you in a few days. It is of great importance to our buyers that the arrival date of this order should be arranged as early as possible to meet their requirements. So you are supposed to ship the goods by a steamer of COSCO co., the main reason is that their steamers offer the shortest time for the journey between China and Germany . We shall appreciate it if you will endeavor to ship the consignments as follows: Order No.123 :by S.S.”XXX” due to sail from Hamburg on 15/5/06 or latest by S.S.”XXX” due to sail from Hamburg on 25/5/06 arriving in Amoy on 30/5/06 and 15/8/06 respectively. Thanking you in advance for your cooperation. Yours faithfully,Sample4 Shipping Marks Instruction Dear Sirs, Re: Our Order No.168With reference to the shipment of our Order No.168 for 200 cases of China Wears, we wish to draw your attention to the following : As the goods are susceptible to be broken, the wares must be packed in seaworthy cases capable of withstanding rough handling. Please mark the cases with our initials in a diamond, under which comes the destination with contract number and stencil conspicuously the words: FRAGILE HANDLE WITH CARE” on both sides of the cases. We trust that the above instructions are clear to you and that the shipment will give the users entire satisfaction. Yours faithfully,Sample5 Urging for ShipmentDear Sirs, S/C No. 2345 Referring to our previous letters ,we wish to call your attention to the fact that up to the present moment no news has come from you about the shipment under the captioned contract. As you have been informed in one of our previous letters , the users are in urgent need of the goods contracted and are in fact pressing us for assurance of timely delivery. Under the circumstances, it is obviously impossible for us again to extend our L/C No.XXX , which expires on 1st July , and we are obliged to remind you of this matter once again .As your prompt attention to shipment is most desirable to all parties concerned, we hope you will let us have your shipping advice without fail. Yours faithfully,Sample6 urging for shipment Dear Mr. Li: Our order No.3979: 50 Electric Drills As it is now more than two months since we opened a letter of credit in your favor, We should like to know exactly when you could arr