英语四级书信的格式.ppt

Practical Writing Letters 1,The format of the letter,外语系杨琼微制作,The format of the letter,The heading ：信头,包括发信人地址和写信日期。 The inside Address ：收信者,包括收信人姓名、地址。 The salutation or Greeting ：称呼 The body ：正文,信的主要部分 The complimentary Close ：结束敬语 The signature ：签名 Envelope ：信封,The heading,Content：the full address of the writer；the date of the letter Position：in the upper left-hand corner of the first page Attention: a) The unit arrangement goes in a reverse order from that in a Chinese letter； b) Always give the postal code； c) Leave a margin of about three centimeters on the top, the right and the left.,The heading,Examples 1） English Department Hunan Finance and Economics College Changsha, Hunan, 410205 Peoples Republic of China Jan.14, 2005,The heading,Examples 2） Harry Huang 1162 Woodbine Ave. Toronto, Ont. Canada M4C 4C9 Nov. 21, 2005,The inside address,Content: the name and the full address of the addressee Position: goes above the salutation on the left and which is often omitted in personal letters,The salutation,Content: a greeting to the addressee. Position : it is typed or written two spaces below the inside address.,The salutation,In a letter to a relative or a friend, the given/first name/ is preferred, such as “Dear John” or “Dear Aunt Mary” or “Dear Rae”; In a business letter, the surname/last name is preferred, for example Dear Mr. Hamilton: Dear Mrs. Taylor: Dear Professor Meats, Dear Ms. Trueman,The salutation,In letters to organizations, or to persons whose names you do not know, the following greetings are used: Dear colleague: ( to a person who is in the same profession as the writer) Dear Sir/Madam/Sir or Madam: To whomever it may concern: (only for testimonials and things of that function),The body,It refers to the paragraphs that make up the main part of the letter. Block style齐头式 Indented style缩行式,Dear Mr. Poe: A- -,Dear Mr. Poe: A- -,The complimentary close,The closing is always ended with a comma, and its first letter should always be capitalized. As for its place in the letter, you can put it on the left-hand side of the page, two spaces below the last paragraph of the body.,Dear Mr. Poe: - Sincerely yours, -,The complimentary close,For business letters: Sincerely yours, Sincerely, Yours sincerely, Yours truly, Cordially yours, Very truly yours, etc. For personal letters: Love, Yours, As always, Best wishes, Faithfully yours, Respectfully, Gratefully, etc.,The signature,In a personal letter, you may sign your full name, your first name, or even a nickname. In a business letter, you should write your full name first, and then follow it up with your typed name in another line. When you send something along with your letter, write “Enclosure(s)” or “Encl.”,The envelope,You should write your address in the upper left-hand corner and the addressees in the center.,English Department Hunan Finance and Economics College Changsha, Hunan, 410205 P. R. of China Katherine Cannon PO Box 61 San Jose, CA 95161 USA Air Mail,STAMP,发信人的地址,收信人的地址,Air Mail 航空信 Registered （Regd.） 挂号信 Express 快件 Urgent (Immediate) 急件 Rush 速件 Private 亲收 Confidential 密函 Printed Matter 印刷品 Please Do Not Bend 请勿折叠 Photos Included 内附照片 With Compliments 赠品,信件类别和投递方式,Addressors address Nov. 21, 2005 Addressees address Dear sir: The sales job which you describe in your advertisement in the Mirror of April 19 is one for which I think I can show you some excellent qualifications. You ask for a “go-getter with proven experience.” As youll see from my resume, Ive turned in an above-average sales record for the past five years, ever since entering the sales field. While Im quite happy in my present work, the description of your job sounds even more appealing. Id enjoy discussing my qualifications with you at your convenience. Sincerely (Signature) Jack smith Encl.,The heading,The inside address,The salutation,The body,The complementary close,The signature,Addressors address Nov. 21, 2005 Addressees address Dear sir: The sales 。my qualifications with you at your convenience. Sincerely (Signature) Jack smith Encl.,The heading,The inside address,The sal