岗位职责.docx

The position is to support the China business team for all office related work and to be the PA for both the Head of China and Chief Representative. Depending on the calibre of the candidate, there is a possibility to allow the individual to also oversee the marketing and media functions.The job is divided into 2 main parts:1、Provide administrative and secretarial support to the Beijing team:Prepare business correspondence according to instructions and, where necessary, compose it independently with the utmost clarity, accuracy, and efficiency Manage logistics for meetings/events/seminars/etc. (set up rooms, order lunches/breakfasts, etc.) in a tidy, tasteful and cost-effective way. Also includes venue selection and coordination.Provide local support to legal/compliance issues in relation to Beijing Representative OfficeAct as the Office Manager to manage and ensure the office is run smoothly and efficientlyAnswer phone calls, often liaising with Executive Assistants and the Offices of Senior ManagementPrepare Travel & Entertainment Expense Claim Forms on time and per Fidelity standardsFiling, photocopying, faxing, distributing mail and other ad hoc dutiesIn collaboration with Fidelity Systems & Corporate Services, oversee day-to-day office administration (procurement, maintenance and repair of equipment like printers, laptops and the facilities; office renovation, etc.)2、For Business & Marketing Support:Stay abreast of asset management industry trends and challenges in ChinaWork closely with regional Marketing / Corporate Communication teams for brand management, profile raising and marketing support programs in China. These programs might take the form of events, advertising, collateral builds, due diligence trips, or any combination thereof.Oversee marketing-related components of the China Web site, including developing a clear strategy and enhancing features as the web effort move forward. Liaise with Dalian and other teams to maintain and update China website content.Work with Sales Team to support marketing programs and facilitate client visits. Produce timely marketing materials, prepare and distribute regular and ad hoc market update, or products related materials upon the request of sales team, etc. Prepare regular management reports including China Team monthly, China Dashboard and other internal reportsProvide translation support for senior officials visitsAssist the Beijing Chief Representative with relationship maintenance of key regulatory bodies, with a focus on the CSRC 任职条件:1、3-5 years of experience in PA and office management experience and preferably experience in marketing and PR2、Good verbal and written communication skills in both English and Chinese with a proven ability in relationship building.3、Must be detail oriented, dynamic and with strong interpersonal skills4、Excellent time management and ability to multitasks5、Computer literacy (Powerpoint, Word and Excel are essential).6、A willingness to demonstrate team work and be able to work under pressure and meet tight deadlines. 行政经理/主管/办公室主任 职位描述:Location: BeijingKey Responsibilities:- Manage administrative aspects of the branch office, incl. office expending, office lease renewal, branch car insurance & maintenance, etc.;- In charge of office facilities maintenance, incl. maintenance plan, vendor coordination for on-site facility fix, etc.;- Responsible for all local logistics for foreign visitors;- Responsible for some branch SOPM update, which is covered by GS&CRE Dept.;- Service provider (such as courier, outside storage, etc.) database info update to ensure no open issue left in the database;- Taking the role as local coordinator for office insurance;- In charge of local vendors relationship management, incl. travel agency, stationery supplier, printing company, and gift manufacturer, etc.;- To be the key contact with building management as well as security company for any emergency;- Responsible for branch business license annual check and renewals of other related certificate or documents;- Support other assigned branch activities;- Perform administrative duties for China Global Client Management team including making reservations of hotels, restuaruants and cars team members and visitors as well as periodical KYC on clients.Key Requirements:- BA degree;- 3 years or more relevant experience in multinational company;- Self-motivation, enthusiasm, positive attitude and teamwork sprits;- Good command of Chinese and English both oral and written;- Good sense of responsibility and have potential to develop;- Good PC skills (Word, Excel, PowerPoint).职位职能:综合业务经理/主管 职位描述:Guangdong Office Established in January 2012, Guangdong Office is discharged with the responsibility to lead, manage and execute the Banks approved strategic development / investment in Guangdong Province. Its major responsibilities include the execution of the Banks network rollout plan under Project Guangdong, cultivating and fostering relations with local regulators and government authorities, supporting Global Businesses and Functions in business development and risk oversight of cross city sub-branches in Guangdong, as well as driving / deepening the business collaboration / connectivity between Guangdong and Hong Kong. We are currently seeking an experienced professional to join our team. In this role, you will: . To assist EVP & Head of Guangdong Office to manage and execute the Guangdong / Pearl River Delta Strategy to maximize cross border new market access emerged from the liberalized policies under the Guangdong Free Trade Zone and CEPA framework. . To lead, promote and foster a strong linkage between AMH and HBCN Guangdong to accelerate and deepen business connectivity in RMB trade settlement, bond issuance, fund flow, wealth and insurance business, outbound and inbound investments etc. . To strictly follow the Groups Global Standard in anti-money laundering, financial crime, sanctioned countries, compliance, internal control etc with good disciplines. . To support EVP & Head of Guangdong to build and foster cordial relations with local governments and the regulators and stay alert of policy changes and market relaxation where new business opportunities will arise, in particular the Guangdong Free Trade Zone. . To maintain an effective working relation with Global Businesses / Functions and share experience with Bank colleagues to facilitate cross border business collaboration. . To undertake special projects commissioned to Guangdong Office and maintain HBCNs leading position amongst foreign peers in Guangdong. Qualifications To be successful in the role, you should meet the following requirements: . Mature Band 3 executive with project management experience / credit exposure preferred. . Excellent in relationship building, strategic thinking, inter-personal skill and people sensitivity, able to work under pressure with good planning and coordinating capability. . Familiar with the Groups policies and internal control requirements. Able to lead and manage a project independently. . Fluent in both Mandarin Chinese and English. Youll achieve more when you join HSBC. /careers HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within and inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website. HSBCAXS Issued by HSBC Bank (China) Company Limited职位职能:综合业务经理/主管 职位描述:Guangdong Office Established in January 2012, Guangdong Office is discharged with the responsibility to lead, manage and execute the Banks approved strategic development / investment in Guangdong Province. Its major responsibilities include the execution of the Banks network rollout plan under Project Guangdong, cultivating and fostering relations with local regulators and government authorities, supporting Global Businesses and Functions in business development and risk oversight of cross city sub-branches in Guangdong, as well as driving / deepening the business collaboration / connectivity between Guangdong and Hong Kong. We are currently seeking an experienced professional to join our team. In this role, you will: . To assist EVP & Head of Guangdong Office to manage and execute the Guangdong / Pearl River Delta Strategy to maximize cross border new market access emerged from the liberalized policies under the Guangdong Free Trade Zone and CEPA framework. . To lead, promote and foster a strong linkage between AMH and HBCN Guangdong to accelerate and deepen business connectivity in RMB trade settlement, bond issuance, fund flow, wealth and insurance business, outbound and inbound investments etc. . To strictly follow the Groups Global Standard in anti-money laundering, financial crime, sanctioned countries, compliance, internal control etc with good disciplines. . To support EVP & Head of Guangdong to build and foster cordial relations with local governments and the regulators and stay alert of policy changes and market relaxation where new business opportunities will arise, in particular the Guangdong Free Trade Zone. . To maintain an effective working relation with Global Businesses / Functions and share experience with Bank colleagues to facilitate cross border business collaboration. . To undertake special projects commissioned to Guangdong Office and maintain HBCNs leading position amongst foreign peers in Guangdong. Qualifications To be successful in the role, you should meet the following requirements: . Mature Band 3 executive with project management experience / credit exposure preferred. . Excellent in relationship building, strategic thinking, inter-personal skill and people sensitivity, able to work under pressure with good planning and coordinating capability. . Familiar with the Groups policies and internal control requirements. Able to lead and manage a project independently. . Fluent in both Mandarin Chinese and English. Youll achieve more when you join HSBC. /careers HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within and inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website. HSBCAXS Issued by HSBC Bank (China) Company Limited1 Position details (Role, Manager, MOR information)Position title Position numberManager, CEO Office N/APosition level Grade (L1/L2 only)Team Leader Department name Department ID Business UnitCEO Office IFS ChinaManagers position title Position numberEGM China MOR position titleGroup Executive IFS MOR name Telephone number Email addressSimon Blair 2 ContextIFS is one of four client facing business groups within the Commonwealth Bank. It consists of offshore operations in Hong Kong, Vietnam, China, India, and Indonesia and is supported by a small team of staff based in Sydney. IFS China aims to be the finest services organization in our chosen markets, through excelling in customer services.The mission of IFS China is “to build a portfolio of business and strategic investments which:- create value for CBA in the short term;- will materially enhance CBAs profit growth in the longer term.PurposeOne of the major tasks of Manager, CEO Office is to provide professional, efficient and confidential secretarial and administrative support to EGM China. And this role will lead the secretarial support function in the company to provide high quality services & support to senior management. Meanwhile this role also supervises an administration team for office administration supports to IFS China. 4 Inherent requirementsKey tasks carried forward from previous years / predecessor:1. Record Management and transfer for executive office2. Administration BCP Program5 Work of the role1. As the secretary of EGM China, lead the secretarial work to provide a high quality of secretarial and administrative services to EGM China and the senior management team, including:? Managing and maintaining the electronic diary using sound judgement in the planning and scheduling of all appointments and meetings, and in dealing with conflicts and changes when they arise? Coordinating meeting arrangements, including inviting participants, booking rooms, conferencing facilities and booking and setting up equipment? Coordinating travel bookings and accommodation for both local senior management team and other business units visitors? Drafting general correspondence and other documents as required? Organising offsite conference, including siting of venue, negotiating of agreement terms, logistic arrangement for all participants and event management ? Compiling and monitoring annual budget if required 2. Lead the office administration team for local support in the following areas: ? Office working environment maintenance and security management? CBA administrative related requirements and the implementation of its policies? Office supplies management ? Fixed assets, company properties management ? Office equipment maintenance and management? Company car pool management ? Logistic supports to management and visitors from other business units/divisions? Collaboration and supporting role of staff activities organization and management3. Motivate the team and ensure the service quality improvement demonstrate commitment toward continual improvement in the quality of service delivery to achieve better ICSM score4. Help to maintain good relationship and trust among the office, facilitate team work within the Group and probably be one of the main conduit between IFS Sydney Head office and SH office. 5. Any other tasks as and when assigned by the management6 Authorities and accountabilities of the role1. The role reports to EGM China and lead the secretarial and administration team about 46 person 2. Professional Conduct Perform all functions in a manner that complies with reasonable standards and expectations appropriate to the position. Maintain strict confidentiality and adherence to the companys policy in all aspects of the position.任职资格：7 CompetenciesCompetency Required proficiencyJob related education / training or 10 years + equivalent working experience HGood team work sprit and solid interpersonal skills and ability to deal with various people HGood communication and presentation skills, ability to achieve results working with a variety of people HInnovative, customer-oriented, mature, pleasant and confident in dealing with people HAbility to plan and organise work time and to respond flexibly to demands and changing priorities HAbility to liaise with all levels of stakeholders, clients and staff HGood Excel, Word and PowerPoint skills H1 Position details (Role, Manager, MOR information)Position title Position numberManager, CEO Office N/APosition level Grade (L1/L2 only)Team Leader Department name Department ID Business UnitCEO Office IFS ChinaManagers position title Position numberEGM China MOR position titleGroup Executive IFS MOR name Telephone number Email addressSimon Blair 2 ContextIFS is one of four client facing business groups within the Commonwealth Bank. It consists of offshore operations in Hong Kong, Vietnam, China, India, and Indonesia and is supported by a small team of staff based in Sydney. IFS China aims to be the finest services organization in our chosen markets, through excelling in customer services.The mission of IFS China is “to build a portfolio of business and strategic investments which:- create value for CBA in the short term;- will materially enhance CBAs profit growth in the longer term.PurposeOne of the major tasks of Manager, CEO Office is to provide professional, efficient and confidential secretarial and administrative support to EGM China. And this role will lead the secretarial support function in the company to provide high quality services & support to senior management. Meanwhile this role also supervises an administration team for office administration supports to IFS China. 4 Inherent requirementsKey tasks carried forward from previous years / predecessor:1. Record Management and transfer for executive office2. Administration BCP Program5 Work of the role1. As the secretary of EGM China, lead the secretarial work to provide a high quality of secretarial and administrative services to EGM China and the senior management team, including:? Managing and maintaining the electronic diary using sound judgement in the planning and scheduling of all appointments and meetings, and in dealing with conflicts and changes when they arise? Coordinating meeting arrangements, including inviting participants, booking rooms, conferencing facilities and booking and setting up equipment? Coordinating travel bookings and accommodation for both local senior management team and other business units visitors? Drafting general correspondence and other documents as required? Organising offsite conference, including siting of venue, negotiating of agreement terms, logistic arrangement for