会议交流知识（PPT78页).ppt

1 国际会议交流英语 EnglishforInternationalConferenceCommunication 2 Contents BriefIntroductionofConferenceObtainingConferenceInformationKeepingupPre Post conferenceCorrespondencePreparingConferencePaperReadingManuscriptsPreparingaSpeechBeginningandEndingtheSpeechDeliveringtheSpeechAskingandAnsweringQuestionsFormalityinConference 3 Contents BriefIntroductionofConferenceObtainingConferenceInformationKeepingupPre Post conferenceCorrespondencePreparingConferencePaperReadingManuscriptsPreparingaSpeechBeginningandEndingtheSpeechDeliveringtheSpeechAskingandAnsweringQuestionsFormalityinConference 4 会议通知 conferencenotice 1 2 3 4 5 6 7 8 9 会议日程表 conferenceschedule program 会议邀请函 conferenceinvitation 论文征集 callforpapers 会议论文录用 退稿通知 acceptance refusalofasubmission 会议回执 letterofacceptancetoaconference 欢迎辞 welcomespeech 演讲者介绍 speakerintroduction 口头报告 oralpresentation 5 BriefIntroductionofConference 会议 6 BriefIntroductionofConference 7 BriefIntroductionofConference 8 BriefIntroductionofConference 9 BriefIntroductionofConference 10 BriefIntroductionofConference 11 BriefIntroductionofConference 12 BriefIntroductionofConference 13 BriefIntroductionofConference Colloquium 学术讨论会 专题座谈会 大的学术Seminar 讨论为交换意见的会晤 IntelligentPolymerColloquium2008 14 BriefIntroductionofConference 分组会 全体大会 张贴会 大会开幕式 OralPresentation口头报告 PosterPresentation墙报 15 GeneralAssembly Usuallyattendedbyalltheparticipantsoftheconferenceandsometimesbygovernmentofficialsaswellasreporters SpecifiedActivities a theopeningceremonyb welcomespeechesbygovernmentalofficialsandorganizerc generalspeechesgivenbydistinguishedguestsoroutstandingexpertsd closingceremony 16 PlenarySessions Aconferenceattendedbyalltheparticipants Invitedlecturesorkeynotepresentationsbywell knownexpertsaccordingtothethemesofthemeeting Paperspresentedontheseoccasionsareallaboutsomeresearchsubjectsofuniversalsignificanceandgeneralinterests 17 ParallelSessions SimultaneousSessions smaller scalemeetingsheldsimultaneously Importantoccasionsforparticipantsofaparticularresearchgrouptopresenttheirpapers Aspecialtopicisarrangedforaparticularsession 18 PosterSessions Aformofmeetinginwhichpapersarepostedonboardsorwallsinaspeciallyseparatedareaofthemeetingplace Theparticipantscangothereandreadthepostedpapersanddiscussthemwiththeauthorwaitingthere 19 VisitsandOtherSocialActivities Visitstofamousplaces suchasresearchinstitutes universities museums orhistoricalspots Varioussocialevents suchasbanquets parties excursions games etc 20 Exercises 21 21 Meeting Itisageneralandsummarytermofvariouskindsofassemblyofpeopleforaparticularpurpose Itsoriginalmeaningisto meetwitheachother orto putheadstogether Inthissense iftherearemorethantwopersonscomingtogether talkinganddiscussing theeventcanbecalleda 22 22 isakindofformalmeeting oftenlastingforafewdays Itisorganizedonaparticularsubjecttobringtogetherpeoplewhohaveacommoninterest Comparatively itgenerallyreferstoaspecializedprofessionaloracademicevent Conference 23 Symposium pl symposia symposiums isalsoakindofmeeting butitrefersexclusivelytothemeetingforspecializedacademicdiscussion Ata experts scholars andotherparticipantsofaparticularfielddiscussaparticularsubject Comparedwithconference a isusuallynarrowerandmorespecificintherangeoftopics 24 24 Congress TheFourthWorldCongressonWomen whichwassponsoredbytheUnitedNations washeldinBeijingin1994 withover20 000representativesfromcountriesallovertheworld Thebasiccharacteristicofa isthatitisusuallyattendedbyrepresentativesordelegateswhobelongtonationalorinternational governmentalornon governmentalorganizations Itisheldtodiscussissues ideas andpoliciesofpublicinterest 25 25 Convention isakindofroutinemeeting atwhichalargegatheringofpeoplemeetanddiscussthebusinessoftheirorganizationorpoliticalgroup suchastheannual oftheunion thebiannual一年两次的 oftheMetalSociety 26 26 ForumForexample the99ForumonAsianEconomics isinfactakindofpublicmeeting atwhichpeopleexchangeideasanddiscussissues especiallyimportantpublicissues 27 27 Seminar isusuallyaclass likemeeting whereparticipantsdiscussaparticulartopicorsubjectthatispresentedbyseveralmajorspeakers Differentfromthegeneralsituationofameeting thepresentationsaremainlygivenbychiefspeakers whileotherpeoplefirstlistenandthenjointhem Inthissense a canbetakenaslecturingplusdiscussion thediscussionbeingafollow upofthelecturing 28 28 Workshop originallymeansaroomorbuildingwhichcontainstoolsormachinery formakingorrepairingthings especiallybyusingwoodormetal Regardingmeeting itreferstoaperiodofdiscussionorpracticalworkonaparticularsubjectinwhichagroupofpeoplelearnaboutthesubjectbysharingtheirknowledgeorexperience 29 29 Colloquium issometimesaformalwordforseminar Itisusuallyalargeacademicseminarlikepaneldiscussion isusuallyattendedbycertaininvitedexpertsorprofessionalsinaparticularfield Participantsofthemeetingwillexpresstheirideasandopinionsaroundaspecifictopic 30 Contents BriefIntroductionofConferenceObtainingConferenceInformationKeepingupPre Post conferenceCorrespondencePreparingConferencePaperReadingManuscriptsPreparingaSpeechBeginningandEndingtheSpeechDeliveringtheSpeechAskingandAnsweringQuestionsFormalityinConference 31 ObtainingConferenceInformation Name 会议名称 Date 会议日期 Location 会议地点 TopicsforDiscussion 会议主题 Abstract 最终期限 长度 格式FullText 最终期限 长度 格式 影印以及其它一些要求 ModelofPresentation 口头报告 墙报 报告时间 报告所需条件 版权问题等 Sponsors Organizers 发起人 主办方OrganizingCommittee 组委会AcademicCommittee 学术委员会Secretariat 大会秘书处OtherCommittee 如协作单位 赞助单位等 Numberofparticipants 与会名额Requirementsforattendances 与会资格要求ConferenceVIPs VeryImportantPersons 特约嘉宾OtherMembers Agenda 议程Arrangementofpaperpresentation 报告安排Materialdistribution 材料发放Secretarialsections 秘书处办公地点otherfacilities 32 Contents BriefIntroductionofConferenceObtainingConferenceInformationKeepingupPre Post conferenceCorrespondencePreparingConferencePaperReadingManuscriptsPreparingaSpeechBeginningandEndingtheSpeechDeliveringtheSpeechAskingandAnsweringQuestionsFormalityinConference 33 TopicalHighlights A Pre conferenceCorrespondencea LettersforInquiryb LettersforInvitationc LettersforAcceptanceofInvitationd LettersforDeclinationofInvitatione LettersApplyingforFinancialAidf CoverLettersB Post conferenceCorrespondence LetterofThanks 34 KeepingupPre Post conferenceCorrespondence Pre conferenceCorrespondence会前通信 WhomtoCorrespondwithWhattoCorrespondaboutMakinginquiries咨询Explainingreasons解释Specifyingrequests具体要求HowtoCorrespondE mails 35 WhomtoCorrespondwith Thesecretary generalThechairpersonDifferentcommittees TheknownacquaintanceSomedesignatedconvenors 会议联系人召集人 36 WhattoCorrespondabout thethemesorareasfordiscussionrequirementsforparticipationinformationaboutpapersubmissiondetailsofdifferentsessionspre post conferencearrangementstheacceptanceordeclinationoftheinvitationforchairingasessionthedelayedabstractorpapersubmission 37 thecancellationfortheregistrationthedisagreementtothepaperpresentationarrangementchangingthetimeormodeoftheoralpresentationarrangementmakingsomechangesinthesubmittedpaperapplicationforfinancialassistancepost conferencejointresearchesby the wayvisittoanotherconcurrently heldconference WhattoCorrespondabout 38 LettersforInquiry theformalnameoftheconference ortheinformationsource thespecificinquiresorrequeststheclosingoftheletter 39 Aletterofinquiryforthedeadlineofsubmission DearProfessorSmith IamtheDeputyDirectoroftheZhong yuanInstituteofAcoustics 声学研究所 inZhengzhou China Sincewehavebeenundertakingresearchesonunderwaterimagingandultrasonicnon destructivetesting 水下成像和超声无损检测 formanyyears weareverymuchinterestedinattendingtheTwelfthInternationalSymposiumonAcousticalImaging whichistobeheldinLondon dated5 11thJuly thisyear Weshouldbeverymuchobligedifyoucouldkindlygiveusinformationonthedeadlineforthesubmissionofabstracts papers andotherwrittenmaterials Iamlookingforwardtohearingfromyoursoon Sincerelyyours signature printedname 40 AletterofinquiryformeetinginformationdetailsDearMr Jannotta IhavelearnedfromProgressinPhysics 物理学进展 No 12 1997thattheInternationalConferenceonThermodynamics热力学willbeheldinSydney Australia fromDecember4to12 1999 Iwouldappreciatereceivingthecallforpapers circulars通函andotherdetailsoftheconference Ithankyouinanticipationofanearlyreply Yourssincerely signature printedname 41 Aletterofinquiryforanotherconference DearDr Helps ManythanksforyourletterofJuly5 WehavelearnedthatfollowingtheSixthInternationalConferenceonPatternRecognition模式识别 therewillbetwoadditionalconferencestobeheldinGermany 1 IEEE InstituteofElectricalandElectronicsEngineers 电气与电子工程师协会WorkshoponAppliedTimeSeriesAnalysis TechnicalUniversity Munich October23 1996 and 2 ISMIIIInternationalSymposiumonMedicalImagingandImageInterpretation医学成像与成像判读 InternationalCongressCenterBerlin October26 29 1996 Wouldyoukindlyadviseuswhomwecouldcontactforthefulldetailsofthetwoconferences Sincerelyyours signature printedname 42 LettersofInvitationandReply StatingthepurposeofinvitationIntroducingtheconferencearrangementExpressingthewishfortheacceptance 43 AnInvitationLetter 1 信头2 日期3 收信人姓名4 封内地址5 称呼6 邀请目的7 会议安排8 联系信息9 希望及邀请10 结束语11 写信人手写签名12 写信人印刷体签名 职位及单位 44 SampleDemonstration AnInvitationLetterLanguageCentreTheHongKongUniversityofScienceandTechnologyClearWaterBay Kowloon HongKongJanuary12 2004ProfessorJohnSmithCentreofEnglishLanguageEducationTheUniversityofNottingham UniversityPark Nottingham NG72RD UK 45 SampleDemonstration1 DearProfessorWang OnbehalfoftheOhioStateUniversityandtheIEEEComputerSociety Iwouldbeverypleasedtoinviteyoutoattendandchairasessionoftheforthcoming2004InternationalConferenceonParallelDataProcessingtobeheldinBellaire Michigan fromOctober25toOctober28 2004 Youareaninternationallyacclaimedscholarandeducator YourparticipationwillbeamongthehighlightsoftheConference Wesincerelyhopethatyoucouldacceptourinvitation Asyouknow thisisthe10thanniversaryoftheConferenceandweplantomakeitatrulyinternationalmeeting Wehaveacceptedmanypapersfromseveralforeigncountries includingtwofromChina Ifyoucancome pleaseletusknowassoonaspossible sincewehavetopreparethefinalprogramsoon Wearelookingforwardtoyouracceptance Sincerelyyours PeterWhite 46 DearProfessorLiuLi Weareinvitingyoutoattendourconferenceon TheTextileInstitute83thWorldConference inAugust14 16 2012 TheconferenceisjointlyorganizedbyCollegeofTextile DonghuaUniversity TheconferencewillfirstbeopenedinShanghai andthenmovetoNottingham Asco organizeroftheconference youarecordiallyinvitedtoattendtheShanghaipartoftheconference tobeheldinthisuniversityfrom14to16June 2012 Youwillbeprovidedwithsubsistenceallowanceandaccommodationforthedurationoftheconference Ifyouhaveanyenquiriesorrequireanyassistance pleasedonothesitatetocontactourConferenceConvener Mr MichaelQian Tel 021 65584410orourExecutiveOfficer Mr MichaelQian Tel 021 65584410Welookforwardtoreceivingyouhere Yourssincerely MariaLiuMariaLiu ChairOrganizingCommittee SampleDemonstration2 47 DearProfessorHalliday Consideringyourexpertiseinthisfield theOrganizingCommitteeisverypleasedtoinviteyoutobeakeynotespeakerinthePlenarySessionoftheInternationalSymposiumonEnglishTeachingatTertiaryLevel高等水平intheChineseContexttobeheldinBeijing October2 5 1998 Ifyoucancometothesymposium yourlocalexpensesincludinghotelaccommodations meals andtheconferencefeewillbecoveredbytheorganizers However itisassumedthatyourinstitutewilltakecareofthetravelexpensestoandfromBeijing Enclosedyouwillfindthefirstannouncement withinformationonboththetechnicalandsocialprograms Withtheattempttomaketheforthcomingmeetinganoutstandingone welookforwardtohearingfromyousoon 48 DearProfessorHu Wearewritingtoinviteyoutoattendourconferenceon QualityLanguageTeachingthroughInnovationandReflection 语言教学质量的创新和反思inJune2000inHongKongandBeijing TheconferenceisjointlyorganizedbytheLanguageCenteroftheHongKongUniversityofScienceandTechnologyandtheDepartmentofForeignLanguagesofTsinghnaUniversity Beijing TheconferencewillfirstbeopenedinHongKong andthenmovetoBeijing Asco organizeroftheconference youarecordiallyinvitedtoattendtheHongKongpartoftheconference tobeheldinthisUniversityfrom16to21June 2000 Youwillbeprovidedwithsubsistenceallowanceandaccommodationforthedurationoftheconference Ifyouhaveanyqueriesorrequireanyassistance pleasedonothesitatetocontactourConferenceConvenor MsElzaTsangon 852 23588148orourExecutiveOfficer MsCandicePoonon 852 23587850 Welookforwardtoreceivingyouhere 49 AddresseeInvitingpersonTitleoftheconferenceTimeLocationOrganizersConferenceconvenerExecutiveofficer ProfessorRonalCarterLiuLiTheTextileInstitute83thWorldConferenceAugust14 16 2010FirstShanghai theninNottinghamCollegeofTexile DonghuaUniversityMs SuanZhang Tel 021 65584532Mr MichaelQian Tel 021 65584410 Task1 Youarerequiredtowritealetterofinvitationaccordingtothefollowinginformationgiven 50 Task2 YouarerequiredtowritealetterofinvitationaccordingtothefollowinginformationgiveninChinese 给贝蒂写一封邀请信 信的内容大致如下 亲爱的贝蒂 我们打算举行一次茶话会祝贺李尔博士从事英语教学工作五十周年 当然希望您和汤姆参加 宴会定于六月八日 下星期五 下午七时举行 我竭诚希望你们应邀参加 刘易斯和我都怀着愉快的心情 盼望你们光临 您亲爱的琼 51 LettersforAcceptanceofInvitationRestatingthemaincontentoftheinvitation andexpressingthankstotheinviterExpressingacceptanceoftheinvitation includingtheinvitee spersonalplansExpressinggoodwishesfortheconference 52 1 信头2 日期3 收信人姓名4 封内地址5 称呼6 重述邀请内容并表达感谢7 表示接受8 会议的祝愿9 结束语10 写信人手写签名11 写信人印刷体签名 职位及单位 53 ALetterofAcceptanceofinvitation1 DearDr RoseZimbardo IhavereceivedyourletterdatedDecember28 2004 invitingmetoattendtheFirstInternationalConferenceonWirelessInnovations NewTechnologiesandEvolvingPoliciestobeheldinBirmingham England July 18 20 2005 Thankyouforyourinvitation IampleasedtoacceptyourinvitationandwillsendmypaperentitledAPreliminaryDiscussiononUnlicensedWirelessTechnologiestothePaperCommitteebeforetherequireddate Thankyouonceagainforyourkindinvitationandforyoureffortinmakingtheconferenceasuccessfulone IamlookingforwardtomeetingyousooninBirmingham Faithfullyyours CarolW OrevostCarolW Prevost 54 ALetterofAcceptanceofinvitation2 无论是收到哪种邀请信都要复信 明确表示接受与否 而且无论接受与否都要对邀请者表示感谢 接受邀请的回信一般包含以下内容 首先感谢对方的邀请 并重述邀请信中的主要内容 然后愉快地表示接受邀请 并简要说明自己的打算 最后表示期待赴会和与对方见面的心情 下面是一封接受邀请的信 DearAlice Thankyouverymuchforyourinvitation ItwillbegreatpleasureformetojoinyouonFridayforthewonderfulfilm Iwillarriveatthecinemabeforeeight IlookforwardtomeetingyouonFriday Thankyouforthinkingofme Yours Jane 55 DearDr JefVerschueren IhavereceivedyourletterdatedNovember15 1997 invitingmetoattendthe6thInternationalConferenceonPragmaticstobeheldinReims France July19 22 1998 Thankyouforyourkindinvitation IampleasedtoacceptyourinvitationandwillsendmypaperentitledPragmaticFeaturesonInternationalAcademicConferencestothePaperCommitteebeforetherequireddate Thankyouonceagainforyourkindinvitationandforyoureffortinmakingtheconferenceasuccessfulone IamlookingforwardtomeetingyousooninReims 56 LettersforDeclinationofInvitationExpressingthanksfortheinviter skindinvitationSpecifyingthecausesfortheunableattendance andexpressingregretExtendingbestwishesorregardstotheinviter 57 ALetterofdecliningtheinvitation 1 信头2 日期3 收信人姓名4 封内地址5 称呼6 表达邀请者的邀请7 说明不能参加的原因8 表示遗憾9 结束语10 写信人手写签名11 写信人印刷体签名 职位及单位 58 DearProfessorMichaelSmith ManythanksforyourletterofOctober25 2005 invitingmetoattendandchairasessionoftheforthcomingSecondInternationalConferenceontheKnowledgeEconomyandtheDevelopmentofScienceandTechnologytobeheldinGlasgow UK fromAugust24to25 2005 Muchtomyregret IshallnotbeabletohonortheinvitationbecauseIhavebeensufferingfromillhealththissummer Iamfirmlyadvisedthatitwouldbeunwisetoundertakeanydistancetravelinthenearfuture Ifeelverysorrytomisstheopportunityofmeetingyouandmanyothercolleaguesinthefieldoftheknowledgeeconomy Iwishtheconferenceacompletesuccess Respectfullyyours CarolW PrevostCarolW Prevost ALetterofdecliningtheinvitation1 59 谢绝邀请的回信一般包含以下几方面的内容 首先还是要对对方的邀请表示感谢 然后具体说明自己无法接受邀请的原因 并对无法出席表示遗憾 最后表达自己的祝愿 即祝愿自己未能参加的会议或者活动能够顺利进行 下面是一封谢绝邀请的信 与上面的第一封邀请信相对应 DearProfessorWhite Manythanksforyourletterdated15thAugust invitingmetoattendandchairasessionoftheforthcoming2004InternationalConferenceonParallelDataProcessingtobeheldinBellaire Michigan fromOctober25to28 2004 Muchtomyregret IshallnotbeabletohonortheinvitationbecauseIhavebeensufferingfromadiseasesincethissummer Iamfirmlyadvisedthatitwouldbeunwisetoundertakeanydistantandlongtravelinthenearfuture IfeelverysadtomisstheopportunityofmeetingyouandmanyothersinthefieldofComputerScience Iwishtheconferenceacompletesuccess Faithfullyyours ALetterofdecliningtheinvitation2 60 DearProfessorMcCardell Manythanksforyourletterdatedthe15thofNovember 1997 invitingmetoattendandchairasessionoftheforthcoming 98InternationalConferenceonParallelDataProcessingtobeheldinBellaire Michigan fromAugust25to28 1998 Muchtomyregret IshallnotbeabletohonortheinvitationbecauseIhavebeensufferingfromillhealthsincethissummer Iamfirmlyadvisedthatitwouldbeunwisetoundertakeanydistanttravelinthenearfuture Ifeelverysorrytomisstheopportunityofmeetingyouandmanyofothercolleaguesinthefieldofcomputerscience Iwishtheconferenceacompletesuccess Respectfullyyours signature printedname 61 FinancialApplication PossibleSourcesforFinancialSupportTacticsofWritingLettersApplyingforFinancialAid 62 PossibleSourcesforFinancialSupport FinancialAssistancebytheConferenceFinancialAssistancebyInternationalOrganizationsFinancialAssistancebyLearnedSocietiesFinancialAssistancebyOtherFoundations 63 TacticsofWritingLettersApplyingforFinancialAid DirectStatementFrankInquiryCitationofOthers InformationByWritingaPostscript 64 DirectStatementDearDr Glatzer ThankyouforyourletterdatedFeb mytravelsupporttoattendtheconference10 1998 I mwritingtoyouabouttheapplicationforon Omitted 65 FrankInquiryDearProfessorBarrymore Ihavereceivedaninvitationtoattendtheconferenceon butmyparticipationishinderedbysomefinancialreasons I mtryingtogetfundfortheattendancefromdifferentchannels and DearProfessorSmith Itakeagreatinterestinattendingthesymposium CouldyouadvisemeastowhomIcontactforpossiblefinancialassistancefortheattendance Ishallsendmyabstractbeforethedeadline 66 CitationofOthers InformationDearDr Locksmith IhavelearnedfromProfessorHelpsthatrepresentativesfromdevelopingcountrieswillbefinanciallysupportedfortheattendanceaccordingtocircumstances Wouldyoupleases