Lecture 2.doc

Lecture 2 Information gathering for international conferences Task 1 Learn the possible sources for conference informationTask 2 Understanding and writing a call for conference papers The planning process for holding a conference should begin early. A chairperson is selected to make the plan. Various committees are formed, with members in charge of specific activities. These committees generally consist of Conference Organizing Committee and Conference Academic Committee. The committees are then to work out a general program, including a call for papers, which is to notify the prospective participants of the conference.Format of call for conference papers Theme and / or background Conference objectives Topics to be discussed Papers and submissions Organizing institution and committee Contact informationTask 3 Understanding and writing a conference agenda and programThe agenda lists the order of business for a meeting. If it is short with few decisions to be made, it can be incorporated into the minutes* (an official written record of what is discussed or decided at a formal meeting). If it is long with many points to be discussed and acted on, the agenda may be omitted and a program may take the place. The following style is adopted: a wide column at the left for the point to be discussed, and a narrower column at the right for the person or body responsible for carrying out any action decided on. The points are numbered and may be given subject headings.Format of agenda Call to order by the presiding officer Roll call Announcement of quorum Reading and adoption of agenda Reading and adoption of the minutes of the previous meeting Approval of the minutes of the previous meeting Related matters Unfinished business Appointments and removal Nomination and elections Adjournments A conference program acts as a guide as well as a plan for the participants. It lists a series of activities to be done at a definite time and place. It helps participants fullfill their activities in accordance with its plan. Usually it contains the following information: time, date, activities, venue, and people involved. When the academic committee has decided which participants to admit after an anonymous review of their abstract or papers, the program should be prepared and distributed to all the participants.Fotmat of programs Time Venue Programs to be discussedTerms to learnCall to order by the presiding officer 主持人致辞Roll call 点名Announcement of quorum 宣布大会决议Reading of the minutes of the previous meeting 宣读前期会议纪要Approval of the minutes of the previous meeting 通过前期会议纪要Related matters 相关事宜Unfinished business 未尽事宜Appointments and removal 任命及离任Nomination and elections 提名及选举Adjournment 休会Keynote speech主题发言Forum论坛Plenary session全体会议Poster session论文展示Panel session专题讨论会Discussion讨论Field trip考察活动Assignment:1. Based on the forthcoming conference information you have found, please write a conference notice for it.2. Put the following conference notice into Chinese.International Higher Education Conference A conference organized by China Higher Education Association will be held at Peking University, Beijing, Friday 25-Sunday 27 March 2012. The International Higher Education Conference is consisting of keynote speech, technical seminar and thesis forum. Except the open address delivered by the government representative in the Opening Ceremony,officials and scholars from China Higher Education Association, Chinese Key Universities and ETS will give their keynote speeches. Higher Education provides a valuable opportunity of self-development and innovation development. The conference will push forward the reform